ARMA Cleaning Shared Drives Michelle Bernard Director of

ARMA Cleaning Shared Drives Michelle Bernard Director of Strategic Initiatives February 14, 2017

• General Contractor since 1968 • Work in 48 states • Offices in Chattanooga, Dallas, Boston, and Tulsa • Offices, Education, Warehouse, Industrial, Hotels, Medical, Retail, etc. • ENR – 2016 - 82 nd out of Top 400 Contractors • Vision: Change the Industry • Mission: Deliver Unique Value • Culture: Practice Servant Leadership

Experience THEN NOW 2017 Converted to Sharepoint and BOX More changes Converted Paper Filing to Electronic, FTP, Shared Drives Sharepoint 1 st company wide company network system Shared Drives Network 1996 Converting to PC Software and ECM Software

P D CA Cleaning Shared Drives DO PLAN CHECK ACT

PDCA Success PLAN A plan is critical and should be methodical and involve all stakeholders. DO Perform backups and prepare for system recovery steps SUCCESS CHECK Check and double check that all bases have been covered ACT Proceed with the clean up of the shared drives

P Identify all Shared Files and analyze the steps that need to be taken to effectively implement the plan. L Leverage the knowledge of your employees and determine the future outcome of the Shared Drives. A Document the plan and review the plan with all the stakeholders to get adequate input into the process. N Communicate, Train, train and train

PDCA Success PLAN A plan is critical and should be methodical and involve all stakeholders. DO Perform backups and prepare for system recovery steps SUCCESS CHECK Check and double check that all bases have been covered ACT Proceed with the clean up of the shared drives

Confirm Backup Confirm that all the necessary files are ready for backup and disable any changes by employees during backup. Perform a backup of the Shared Drives prior to cleaning DO Recovery Be prepared to recover anything deleted that was deleted by mistake. CHECK Check the backups to ensure data is there prior to the start of cleaning.

PDCA Success PLAN A plan is critical and should be methodical and involve all stakeholders. DO Perform backups and prepare for system recovery steps SUCCESS CHECK Check and double check that all bases have been covered ACT Proceed with the clean up of the shared drives

Questions? Michelle Bernard EMJ Corporation Director of Strategic Initiatives 423 -855 -1550 www. emjcorp. com Michelle. Bernard@emjcorp. com