Arizona GEAR UP Year 3 Planning The Beginning

Arizona GEAR UP Year 3 Planning “The Beginning is the Most Important Part of the Work” Plato AZ GEAR UP Year 3 Planning Meeting May 1, 2014

change an. D transition 2

transition Process 3

Planning for GEAR UP in 2014 -15 “Year 3” Process 2014 May 1 STEP Planning Meeting; School Task Force members complete Planning Guides and Budget Worksheets May 5 -31 NAU GEAR UP Staff prepares draft work plan and budget June 2 -16 NAU GEAR UP Staff consults with GEAR UP Task Force members, as needed to finalize Year 3 work plans and budgets June 17 -23 GEAR UP submits documents to NAU Office of Grant & Contract Services (OGCS) Jun 24 -30 NAU OGCS prepares and issues Partner Agreements Jul 1 GEAR UP Project Year 3 Commences 4

YEAR 3 Planning Guide 5

YEAR 3 Planning Guide 6

Planning Guide 7

Objective 1 - Increase academic performance and preparation for postsecondary education. Rigorous/Advanced Coursework/ Curriculum Professional Development/Staff Training STEM Enrichment 8

Objective 2 - Increase the rate of high school graduation and participation postsecondary education. PEPS Academic Mentoring/Tutoring Mentoring Metacognitive/Self Regulatory/Intrinsic Motivation and Master Student Skills Development. Absence Intervention College-going Visuals/Communications Career Exploration Summer School/Credit Recovery Dropout Recovery Summer Enrichment STEM Enrichment and Exposure 9

Objective 3 - Increase student/family knowledge of postsecondary options, preparation and financing Family Information Event/Workshops Financial Literacy Family Newsletters New Student and Family Orientation College visits National GEAR UP Week 10

YEAR 3 Planning Guide 11

YEAR 3 Planning Guide 1. 2 B. Improve quality of instruction, through staff training and professional development that: increases teachers’ capacity to engage students as active learners, develops problem-solving and critical thinking skills, and students’ intrinsic motivation and self-regulatory capacity. Ø Is technology needed to improve classroom instruction and student learning? 2. 4 B. Support students’ development of metacognitive and self-regulatory skills and intrinsic motivation. Ø What resources are needed (e. g. , books, technology, etc. ) to ensure teachers are properly equipped to support students in this way? 12

Section 4 - Transition to High School Transition Activities 13

Section 5 – Administrative Responsibilities You will not need to spend much time on this section except for: 5. 5 – Coordinator/Counselor CAP training: Decide on the number of attendees (optional) 5. 6 & 5. 11 - GEAR UP Conferences and Year 3 Planning: Decide on the number of attendees for each for budgeting purposes. 14

Plan Template 15

Keeping the End in Mind At the End of Today’s Meeting: v One Planning Template and one Budget Worksheet with your final notes goes back with your Team. v One Planning Template and one Budget Worksheet with your final notes is given to us. Web-site 16

YEAR 3 BUDGET 17

Budget Worksheet Keep in mind: v. The work plan drives the budget v Approved work plans are funded by both federal (reimbursement) and match (cost share) resources – stay within provided parameters v Year 3 amounts (both federal and match) are the same as Years 1 and 2 (even though NAU is again directly paying Summer Program costs in Year 3) v Year 3 Allocation / Target excludes Coordinator and (if applicable) Assistant salary + benefits 18

Budget Worksheet When considering needs, think about: v who (besides GEAR UP Coordinators) will devote significant time to activity(ies) -- district staff? consultants? v how much time, what is the value of that time v other resources (supplies, fees, transportation) necessary to accomplish tasks v scope (how many students/families are involved, etc. ) 19

Budget Worksheet Tips (see reverse side of Budget Worksheet): v Summer Program #s have been determined, program costs will be paid directly by NAU GEAR UP, budget for other related costs v Pay close attention to notes on travel costs v Be as detailed as you can be, for both federal and match (cost share) at this early point in the process v At the end of the day, give one Budget Worksheet with your final notes to us 20

Budget Worksheet New for Year 3: Information Technology Request form v Demonstrates how technology purchased with GEAR UP funds is necessary to achieve GEAR UP work plan task(s) v Must be completed for any proposed Year 3 technology purchase v Submit to Site Support Specialist no later than Friday, May 23, 2014 21

Room Assignments 9: 15 am Team Planning TG’s Sites (602 -505 -0003) · Yuma Union …………. . …………………Crescent I · Douglas …………………………. …Crescent II · Casa Grande Union …………. . ……………. …Crescent III · Mingus Union …………. . ………………. …. Crescent IV RL’s Sites (602 -999 -4630) · Winslow ………………………. ……Canyon 1 · Holbrook ……………………. . Canyon 3 · Kingman ……………………. . Crescent Ballroom A · Colorado River Union………. . ………………. . . Crescent Ballroom B · Humboldt ……. ………………. . . . …Crescent Ballroom C 22

Room Assignments 11: 30 am Networking Lunch (Phoenix Patio-Garden or Phoenix B) 12: 30 pm Team Planning – continued (same rooms) 3: 00 pm Adjourn – we will not reassemble, please drop off your draft plan, budget, and event evaluation forms to us, and pick up your professional development hours certificate before you leave! Planning Meeting Website: http: //tiny. cc/nauguplan 3 23

Wisdom “Before beginning, plan carefully”. Cicero, Marcus T. c 106 -43 BC Great Roman Orator Politician 24