APRICOT and APAN 2011 in Hong Kong Click

APRICOT and APAN 2011 in Hong Kong Click to edit Master subtitle style Main Week: Feb 21 – Feb 25

Welcome to Hong Kong

Video Clips - Hong Kong Welcome to Hong Kong l http: //www. discoverhongkong. com/eng/intera ctive/video/index. jhtml Invest in Hong Kong l http: //www. investhk. gov. hk/Upload. File/TVC_ 384 k. WMV

Hong Kong: A Premier Conference Destination l Liberal Visa Regulations l l Strong Network and Power Infrastructure l l nationals of more than 170 countries can visit visa free high availability, redundancy and stability Accessibility and Convenience l l transportation hub located at the heart of Asia the state-of-the-art Hong Kong International Airport at Chek Lap Kok operates 24 hours a day

Hong Kong: A Premier Conference Destination l Stable and Freely Convertible Currency l l l Hong Kong dollar is freely convertible the stability of the Hong Kong dollar makes budgeting easy for both conference organizers and delegates Safety and Security Assurance l high standard for personal, food and heath safety

Favourable Conditions for Delegates and Side Events l Superior Meeting and Sub-Meeting Infrastructure l l l a full spectrum of purpose-built convention centres and hotels with function space great conference experience, especially for companies to host excursions or side events Exceptional Hotel Facilities l l an extensive network of hotels ranging from superior deluxe to modest tourist and economical business accommodations Currently, there are over 47, 000 rooms in 126 hotels. By 2010, Hong Kong is projected to have over 58, 000 rooms in 160 hotels

Favourable Conditions for Delegates and Side Events l Import Conditions for International Trade Exhibit l l l Little trouble for conference participants and sponsors to ship giveaways and materials to the destination no customs tariff on goods imported into or exported from Hong Kong. Import and export licensing are kept to a minimum Extensive Dining Experience l l one of the world’s great dining capitals and there are more than 10, 000 restaurants to choose from offers a superb range of Asian and Western cuisine that can be suited for economical or extravagant taste

Favourable Conditions for Delegates and Side Events l No Language Barrier l l can communicate with people in English in most hotels, restaurants and taxis Great Shopping and Excursion Varieties l l offers some of the best shopping in the world. the value, variety and quality service area unparalleled and there is no sales tax or value-added tax (VAT)

Conference Venue and Vicinities Hong Kong Convention and Exhibition Centre (HKCEC)

HKCEC l l one of the two major convention and exhibition venues in Hong Kong, along with Asia. World-Expo located in Wan Chai North, Hong Kong Island built along the Victoria Harbour linked by covered walkways to nearby hotels, commercial buildings & Wanchai MTR station

HKCEC

Location

Location l Hong Kong is the business hub of Asia, and the Centre is at the business hub of Hong Kong - bustling Wanchai district l Overlooking famed Victoria Harbour, the Centre is conveniently linked by covered walkways to adjacent luxury hotels, including the Grand Hyatt Hong and the Renaissance Harbour View l Also close are the MTR - Hong Kong's modern subway system - the airport bus, city buses and ferries, banking, the main post office, and all the shopping and entertainment that Hong Kong is famous for

Nearby Hotels Superior deluxe > modest tourist > economical business accommodations Price range from US$77 - US$390/ room/ night l Grand Hyatt Hong Kong l l Renaissance Harbour View Hotel l l http: //www. lukkwokhotel. com Empire Hotel Hong Kong l l http: //www. novotel. com/asia Luk Kwok Hotel l l http: //renaissancehotels. com/HKGHV Novotel Century Hong Kong Hotel l l http: //www. hongkong. grand. hyatt. com/ http: //www. empirehotel. com. hk/ Charterhouse l http: //www. charterhouse. com/

Nearby Hotels l Fleming Hotel l l Harbour View International House l l http: //www. hanglung. com/ JJ Hotel l l http: //www. metropark. hk Wesley Hotel l l http: //www. harbour. ymca. org. hk Metropark Hotel Wanchai l l http: //www. thefleming. com. hk http: //www. jjhotel. hk Wharney Guang Dong Hotel l http: //www. gdhotels. com

HKCEC: Function Rooms

Preliminary Booking I. Plenary Session: Convention Hall Daily Rental USD Venue Total USD Convention Hall (1, 819 m 2, max 1, 800 pax in flat theatre style) Date 20 -Feb-11 Time 0800 - 2400 Purpose Set Up Date 21 -25 Feb-11 Time $10, 385 $51, 923 0800 -1900 Purpose Conference Remarks: When licensing Convention Hall, Theatre I & II, the Convention Foyer and Theatre Foyer will be provided for supportive functions i. e. reception and poster display during the licensed hours.

II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S 221 -230 & S 421, 423 -430 Daily Rental Total USD Date Theatre 1 $3, 756 0800 - 2400 Venue $3, 756 20 -Feb-11 Time USD (507 m 2, max 637 pax in fixed-tiered theatre seating) Theatre 2 $1, 981 (293 m 2, max 336 pax in fixed-tiered theatre seating) Purpose Set Up $5, 737

Floor Plan – Convention Hall and Theatre 1 & 2

II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S 221 -230 & S 421, 423 -430 Daily Rental Total USD Date 21 -25 Feb-11 Time 0800 -1900 Venue Theatre 1 Breakout $3, 756 $18, 782 Theatre 2 Breakout $1, 981 $9, 904 Meeting Room - S 221 Breakout/ Meeting $2, 488 $12, 439 Breakout/ Meeting $431 $2, 153 (581 m 2, max 506 pax in flat theatre style) Meeting Room - S 222 (121 m 2, max 94 pax in flat theatre style) Meeting Room - S 223 (121 m 2, max 102 pax in flat theatre style)

II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S 221 -230 & S 421, 423 -430 Meeting Room - S 227 Breakout/ Meeting $431 $2, 153 Breakout/ Meeting $555 $2, 775 Breakout/ Meeting $231 $1, 156 Breakout/ Meeting $149 $747 Breakout/ Meeting $1, 981 $9, 904 (121 m 2, max 102 pax in flat theatre style) Meeting Room - S 228 (156 m 2, max 120 pax in flat theatre style) Meeting Room - S 229 (65 m 2, max 46 pax in flat theatre style) Meeting Room - S 230 (42 m 2, max 28 pax in flat theatre style) Meeting Room - S 421

II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S 221 -230 & S 421, 423 -430 Meeting Room - S 426 Breakout/ Meeting $366 $150, 7 Breakout/ Meeting $431 $2, 153 Breakout/ Meeting $555 $2, 775 Breakout/ Meeting $231 $1, 156 Breakout/ Meeting $149 $747 (103 m 2, max 78 pax in flat theatre style) Meeting Room - S 427 (121 m 2, max 102 pax in flat theatre style) Meeting Room - S 428 (156 m 2, max 120 pax in flat theatre style) Meeting Room - S 429 (65 m 2, max 46 pax in flat theatre style) Meeting Room - S 430

Floor Plan - Meeting Rooms S 221 -230

Floor Plan - Meeting Rooms S 421, 423 -430

Standard Equipment Included in Daily Hire Rate of Meeting Rooms l 1 overhead or slide projector with screen l 4 wired microphones l 1 flipchart or white board with markers l Podium l Reception tables with silk floral arrangement

Food & Beverage Charges l l Coffee/tea break at US$5 person per break Coffee/tea break with cookies at US$8 person per break Coffee/tea break with finger sandwiches at US$10 person per break Minimum Western Lunch menu at US$50 person per lunch

HKCEC - Pricing Remarks l Please be advised that all venue rental charges are our rate for 2009 only; they are for reference and planning only. Rates for 2010 and beyond are yet to be reviewed. Kindly allow 3 -5% annual increment for budgeting purpose.

Budget v 0. 2 Expenses USD 1 Venue 226, 208 (21 rooms + Convention Hall) * 5 days + workshop x 5 days 2 Meal 224, 679 800 persons for conf + 150 persons for workshop 3 Airfare/ Transportation / Accomodation 50, 000 For workshop trainers & others 4 Professional/ Secretariat Fee 50, 000 To employ a PR firm to help in logistics and promotion 5 Administration Fee 6 Social Event 7, 000 60, 000 Printing, Stationary & etc. 3 nights 7 Hosting Fee 30, 000 for sharing between APRICOT/APIA & APAN 8 Others 20, 000 Misc 667, 888 Sources of Revenue Assumptions: 1 Registration 150, 000 2 Contribution from APNIC 50, 000 1, 000 participants in total - There is only one account for both APRICOT & APAN 2011 Including 20 K Platinum Sponsorship + EC meetings + AMM + Social Event 3 International sponsorship 115, 000 20 K x 3 + 10 K x 3 + 5 K x 5 500 persons x $100/day x 3 days 4 Local company sponsorship (monetary or non-monetary base) 140, 000 20 K x 3 + 10 K x 3 + 5 K x 10 5 University/ NPO Sponsorship (in-kind) - -

Tentative Schedule - Feb 15 – 25, 2011 Feb 15 - 20 (Tue – Sun) Feb 21 (Mon) Feb 22 (Tue) Feb 23 (Wed) Feb 24 (Thu) Feb 25 (Fri) Side Meetings Workshops AP* Retreat TEIN Meet Dot. Asia Meet Other Meet Medical WG, APNIC Policy SIG, and 2 -3 tutorials Workshops APAN Session - 2 Joint Plenary APRICOT Tutorial – 3 Workshops APAN Session - 2 Parallel apricot conference/ apan workshop Lightning Talks APAN Medical WG APRICOT Tutorial – 3 APNIC Plenary APAN Medical WG APNIC AMM APAN GM AMM GM Lunch Workshops Tutorials – 3 Opening Joint Plenary Workshops – 2 Parallel Conference/ /workshops - 5 APAN Medical WG AMM Free Workshops Tutorial – 3 Opening Joint Plenary Workshops - 2 Closing Plenary APAN Medical WG AMM Free

Possible Local Host / Co-Hosts l l l Dot. Asia HKISPA HKIX ISOC-HK JUCC/HARNET

Thank You