ANUBIS: A New UNEP Biosafety Information System Bangkok, May 2006 Fred Vogel UNEP-GEF Biosafety
Overview 1. 2. 3. 4. 5. Why ANUBIS ? Information System description BCH Missions description Regional Advisors in ANUBIS Conclusion & RA’s next steps
1. Why ANUBIS ? History: Filemaker (2001 -2005) • Database created at the start of the DEV project • Data on countries and contact persons • Countries DB: name, milestones and dates, FP • Contacts DB: names, emails, addresses, roles • Project workflow management with email facility • A locally shared drive was used to store all project related documents.
1. Why ANUBIS ? Filemaker (2001 -2005): • Information from 130+ participating countries • 6000+ contacts
1. Why ANUBIS ? Filemaker (2001 -2005): Drawbacks 1. Up-to-date data in Geneva only. 2. No Project Information for out posted staff 3. No unique data repository for documents 4. No shared financial details End 2004: design of new Project Management System
1. Why ANUBIS ? ANUBIS (2005) We needed: - a web based information system - 200 users globally - light weighted - open source software - central database
1. Why ANUBIS ? ANUBIS (2005) • All Filemaker data were exported into ANUBIS + • • • All project related documents Finance details (Budget, QER, etc) Work-plans Quarterly Progress Reports BCH Missions …
2. Information system description ANUBIS COUNTRY 1 COUNTRY 2 COUNTRY n DEV NPD (National Project doc) IMP Budget BCH Budget revisions / extensions … PERIOD 1 PERIOD 2 Quarterly Expenditure Report QER … Quarterly Progress Report QPR Advances request …
3. BCH Missions description (online) http: //anubis. unep. ch/ (Example with Switzerland) Before mission: • FORM 9: Mission Request (with TOR and RA choice) • Security Clearance
3. BCH Missions description After mission: • Mission report (RA) • Mission evaluation (by country) • Certification for payment (RA) => Payment of mission by UNOPS
4. Regional Advisors in ANUBIS ASAP enter: • Personal Tasks • Passport Details • Bank Account Details After mission: • Mission Report (RA) • Certification for Payment (RA)
4. Regional Advisors in ANUBIS RA can find: • Project documents (Mo. U, Forms, etc. ) • Past missions reports More info in the download section. • Vendor Form (UNOPS) • Medical Certificate (UNOPS) • Certificate of Payment (UNOPS after Mission) • ANUBIS Manuals
5. Conclusion & next steps • • HTTPS : http over SSL 256 Linux Debian, Apache, PHP, My. SQL Regular backups and server upgrades Comments welcome ! • RA enter their details ASAP.
Questions ? Thank you! More details: frederic. vogel@unep. ch
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