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An Overview of the Banner Implementation Project at MCC A presentation to the MCC An Overview of the Banner Implementation Project at MCC A presentation to the MCC College community May – July 2004 Monroe Community College

Presentation Objectives • Provide an overview of SCT Banner § § § What is Presentation Objectives • Provide an overview of SCT Banner § § § What is Banner? Why are we implementing the Banner system? What is the timeframe for implementation? Who is working on the project? How will it impact MCC? • MCC Banner project--current status • How can I prepare for Banner? Monroe Community College 2

What is Banner? • An upgrade to FRS, HRS, SIS and ADS • SCT What is Banner? • An upgrade to FRS, HRS, SIS and ADS • SCT Banner includes the following modules: – Finance – Human Resources – Advancement (Alumni/Development) – Student – Financial Aid • An integrated, database-driven information system (Oracle) Monroe Community College 3

What is Banner? • Banner is a web application – Available 24/7 via a What is Banner? • Banner is a web application – Available 24/7 via a web browser for access by students, faculty and staff – Integrated application – Point and click (GUI) interface – Uses SQL (structured query language) – Reporting software enhancement is BRIO – Provides more functionality for end users Monroe Community College 4

What is Banner? • All data reside in one database – Information shared among What is Banner? • All data reside in one database – Information shared among all applications – Will use generated IDs with SSN as a searchable alternate ID • Pushes functionality out of the IT area • Individuals can customize their views of Banner Monroe Community College 5

Why Implement Banner • MCC’s current SCT PLUS products are 15+ years old • Why Implement Banner • MCC’s current SCT PLUS products are 15+ years old • PLUS system is based upon mainframe systems (flat files) that do not support full integration of data that can be shared across modules • Banner product is enhanced by the SUNY SICAS center Monroe Community College 6

Implementation Timeframe 2003 - 2006 • • • Start-up phase April 1 – August Implementation Timeframe 2003 - 2006 • • • Start-up phase April 1 – August 31, 2003 Year 1 Finance (September, 2004) Year 2 Human Resources (January, 2005) Year 2 Advancement (September 2005) Year 3 Banner Student (October 2005 September 2006) • Year 3 Banner Financial Aid (March 2006) Monroe Community College 7

Who is on the Banner team? MCC Banner Executive Committee Jeffrey Bartkovich—Chair Janet Glocker Who is on the Banner team? MCC Banner Executive Committee Jeffrey Bartkovich—Chair Janet Glocker Chet Grzelak Susan Salvador Brenda Babitz Richard Degus Marie Fetzner Bob Bertram Monroe Community College 8

Who is on the Banner team? MCC Banner Steering Committee Marie Fetzner, Chair Melissa Who is on the Banner team? MCC Banner Steering Committee Marie Fetzner, Chair Melissa Barbara Maddy Cuciti Bob Bertram Susan Gurak Sherrill Ison Sherry Ralston Betsy Ripton Diane Shoger Taine Vinci Debra Watson Chuck White Ad Hoc: Donna Burke, Denise Klein Monroe Community College 9

Banner Team Leaders (by Module) • Finance – C. White • Human Resources – Banner Team Leaders (by Module) • Finance – C. White • Human Resources – S. Ralston • Advancement– D. Shoger and S. Gurak (co-leaders) • Student – B. Ripton and T. Vinci (co-leaders) – Student Ad Hoc – D. Burke and D. Klein • Financial Aid – M. Barbara • Technical – B. Bertram Monroe Community College 10

Banner Sub-Committees • Data Standards Committee – S. Ison and D. Watson, Co-chairs – Banner Sub-Committees • Data Standards Committee – S. Ison and D. Watson, Co-chairs – Critical to the success of the data conversion process from Plus to Banner – Critical to maintaining a well tuned database • Reporting Committee – M. Barbara – What reports do we use now? – What else do we need? – What reports need to available at “go live? ” – How can report data be accessed in Banner? Monroe Community College 11

Banner Sub-Committees • Systems Interfaces and Cross-Product Issues – M. Cuciti, Chair – Focuses Banner Sub-Committees • Systems Interfaces and Cross-Product Issues – M. Cuciti, Chair – Focuses on ad hoc issues related to several modules – Addresses interfaces that currently exist in PLUS and need to be moved to Banner – Tracks SICAS modifications across all modules Monroe Community College 12

Project Scope: The Data • 3, 000 vendors and over 8, 100 fixed assets Project Scope: The Data • 3, 000 vendors and over 8, 100 fixed assets • 1, 964 current employees • Average number of Fall term applicants = 10, 184 • 3, 363 Fall 2003 courses • 2, 600 course sections • Average Fall student headcount = 17, 771 Monroe Community College 13

Project Scope: The Data • Average number of registration records for Fall term = Project Scope: The Data • Average number of registration records for Fall term = 56, 892 • 328, 211 academic course records • Average number of Fall term Financial Aid recipients = 8, 199 • 66, 872 alumni • 138, 475 MCCF gifts and pledges Monroe Community College 14

Efforts to Date • Banner application seed data, test instances and pre-production running on Efforts to Date • Banner application seed data, test instances and pre-production running on MCC’s servers • SCT Banner training for Banner team is underway for three modules • Data Standards document developed • Reporting inventory underway • Banner website developed in Manila Monroe Community College 15

Efforts to Date • • Initial data scrubbing has begun Business Process Analysis (BPAs) Efforts to Date • • Initial data scrubbing has begun Business Process Analysis (BPAs) on-going Data Mapping sessions underway Internal Banner navigation training developed by IT • End User training plans in development – Power users of Purchasing system to be trained as first end user cohort Monroe Community College 16

Banner Benefits • College records will be housed in one large relational database – Banner Benefits • College records will be housed in one large relational database – information retrieved and reports generated will draw from current, non-duplicative system information – Students have greater access to information • Banner will bring closure to the problems associated with systems that "don’t talk to each other" • Banner will allow access to information via a web browser in a highly secured and stable environment Monroe Community College 17

Impact on MCC • Moratorium on current system changes - System revisions for compliance Impact on MCC • Moratorium on current system changes - System revisions for compliance with regulatory issues only • Business Process Analysis (BPA) • End-user training • Same timeframe as SUNY Mission Review and Middle States Monroe Community College 18

Impact on MCC • Purchasing cut-off date for 2003 -04 has been moved up Impact on MCC • Purchasing cut-off date for 2003 -04 has been moved up to June 11 th • MCC’s Open Enrollment period for 2004 -05 will be moved up to @November, 2004 • MCC will be working off of two systems—PLUS and Banner—for the duration of the implementation • MCC end users can better utilize Excel and Access to manipulate Banner data Monroe Community College 19

Impact on MCC after Implementation • Access to data for students, faculty and staff Impact on MCC after Implementation • Access to data for students, faculty and staff will be improved • Reports will be generated in a different way – End users will have better access to reports • Learning curve for end users will be steep and then will diminish – PLUS system took over 15 years to be customized Monroe Community College 20

Banner Preparation • What can I do now to prepare for Banner? – Consider Banner Preparation • What can I do now to prepare for Banner? – Consider departmental processes and reporting needs – Enhance technical skills in Excel and Access – View the resources on the Banner web page – Talk to colleagues at other Banner institutions Monroe Community College 21

Questions? Marie Fetzner: mfetzner@monroecc. edu MCC Banner Web site: http: //web. monroecc. edu/MCCBanner Monroe Questions? Marie Fetzner: [email protected] edu MCC Banner Web site: http: //web. monroecc. edu/MCCBanner Monroe Community College 22