An Overview D e v e l o

An Overview D e v e l o p e d Kalinga Software Pvt. Ltd. Bhubaneshwar B y-

Activity Web for Today’s Educational Institutes Infrastructure Management Faculty Pedagogy Marketing for Students Institute Society Administrator Information Flow Accreditation Consultant Competitor’s Moves Public Relations Financial Management Placements

Institute Landscape: Yesterday and Today – The Change is Total Yesterday Today Education Delivery Education Management Government Managed / Funded Privately Managed / Self Financed. Cost Control. Internal Operations Focus External Oriented - Mkt, PR As Important Healthy Academic Competition Have to Win! - Akin to Corporate Warfare In-house / Resident Management External / Remote Management MIS Informal / Absent Information Overdrive Institute’s face has changed completely, its similar to a corporate house in terms of operational efficiency, external environment management and information processing needs

Institute Has Changed But Management Methods Have Not…As A Result Dissatisfied Parents Disorderly Staff Meeting ? ? ? Teacher’s/Administrator’s Burden Principal’s Confusion ? ?

Modern Management Tools: A Sine Qua Non For Survival And Success Quality and Process Standards Target Setting and Budgeting Mechanisms Customer Relationship Management Need for Total / Holistic Management Employee Recruitment, Training and Motivation Well Defined and Structured MIS Performance Appraisal and Review Mechanism All activities point to an increasing information overdrive

Increasing Information Appetite Necessitating Drastic Changes in Information Management Tools Used. . ? Educational Institute ERP ‘Yes’ Need of the hour – Total MIS

What is e-IMS is a Web enabled ERP designed for educational / training institutions. e-IMS seamlessly integrates all the key processes of an educational institute e-IMS enables timely and creative analysis of data to facilitate effective decision making.

Schools, Colleges or Universities Engineering Colleges For Whom ? Business Schools Training Institutes In-house corporate training programs

Who are the users EIMS is designed to support the needs of: Teachers Management Students Support. Staff Parents External Partners

Features e-IMS’s unique strengths helps users derive maximum benefit: Comprehensive automation (20 modules) and integrated system Real time data management and processing Limited Incremental Investment Web-enabled option – Facilitates Remote access Need based access rights to different users Flexible Modules – Pick and Choose modules User Friendly

e-IMS Architecture Application Admission Student Information CRM Course Management Payment Individuals Corporate / company Kiosk Module/ On Line Regn Student Membership Online Test Library Staff Information Internet Features : • Course creation Student Intranet • Book purchase Registration Features • Subject: allocation to • Featuressubscription mgt Journal • students Assignment fees to Features : : : Features : : Lesson & return Features students • • Infrastructure Book search, issue plan Features : • Syllabus, Features : : • On-line Financial Transactions • Features examination • Company : data base Features allocation attendance Features : collection Features Definition Process Fee details different Salary • • • Automatedto(department, Penalties Registration Attendance • Booking calculation Staff time table Security • • • Features: : Facility For Exam. Registration Room facilities Self • Company interaction Features a • marking reports P&L, allocation • • Administration course Balance Sheet • • Features : : salary. Forms to Management particulars, Downloadable Personal • • Automatic allocation Features Reports papers, research Reports : collation Grading Event : • • Generate management process Automated with • • Student inventory event Integration all Selection • Automaticheads other Room User / the modules Featurescontact points, time papers, : Applications Set Corporate encompassing. Particulars account Student’s Rights • • Personal Time e-mail Scheduling link to (profile, statement companies • • • Automatic detailsreturn Period wise issue, Table Result access Course Offered management. Internet module • • • Web. Onlinefor. Correction for Interfacepoint information • Singlepublishing Individualized (test, managementplacement table etc) statement Parents of • Automaticfees, relevant Hostel • academic, and precise Notice - : discipline Past For Identification • modules Students, Receipt Collation and. GDs, : Student purchasedetails, Electronic • Course Corporate/Parent direct : : • Reportsfast / classdetails, Course Enable access with Reports venue allocation, Report • Reports Trainer Lecturer / • • accounts Integration generation Staff Educational • etc) status reports Fast enquiry reports data andmodules details: flow Reports : paperless information wise student • • Student wise queries • • Consolidated report Book Reports student collation subject finance Reports : intranet Facilitates transaction Total Staff • Reports-: Educationalemail • • Support etc) • • Class wise reportssalary Holidays information dissemination Department wise details Past Report : : Declaration • cards Reports : strength reports • Reports occupancy Class, Department based decision • • Admit Course, Assign • Department wise trends Administer • Facilitate: fact wise, subject • • authentication and Period card generation • Test Results with internet Room wise Reports : reports Integration outgo • Compatible reports Course Enquiry reports • • 24 hour access. Fee Scheme • restrictedposition • • Teacher plan variance • • Student placement(e. g. Debtors proctor wise Legacy wise applications Subjects Lesson strength of books entry Corporateschedule view Lecturer making events. Systemsreports Individualand Exam Location • • • Facility wise inventory Edit modification reports • View details by reports Defaulter wise mail expenditure trends E-mailwise, category communication • Entry subscription status Hostel interaction Designation web access wise salary library, attendance) • • web Period teachers Company access • Designation wise Journal application and Class investments • • Timetable Total application • students, • • reportsperformance revenues Query based report generation with outgo fee collections wise reports • Invoice / Payment strength utilization Advice • analysis reports Facility Examination System Administration Firewall Facility Management Payroll Web Server Database Server Event Management Crystal Report Accounting Attendance Backup Server Backup solution Placement Hostel Management e-Notice Board SMS / Fax E-mail server Financial system e- I Card e-Mail Executive Reports

e-IMS Process Flow User Authentication Notice Board Student Administrator Library Management Users Course Management Parent Database Management Teacher Event & Scheduling Exit Attendance Payment Management Human Resource

Benefits Improved Work/Process Flow Substantial Savings §Manpower §Time §Ultimately financial §Faster information flow §Responsive decision making §Reduced errors §Minimal duplication of work Improved Quality of Interaction §Parent - Institute §Teacher - Teacher §Student - Teacher §Intra Institute: Teachers, Administrators Improved Teacher Effectiveness – greater focus on teaching less on time consuming administrative functions

Technology Options Front-End Back-End MS SQL, Oracle, My. SQL Web Server IIS, Apache OS Windows, Novell, Linux Clients Home ASP, JSP Internet Explorer 5 and above

Thank you

Attendance View the Attendance of the Student View His or Her Attendance Parent Student Teacher Administrator View Attendance Reports Take Attendance and View Attendance Reports q. Mark Attendance q. Generate attendance based reports q. View attendance q. Send alerts for short fall in attendance Home

Library Management Student Issue and return books with extra facilities Issue and return books and view reports Teacher Administrator Book search Generate defaulters List Requisition and issuance of Book Calculate Penalties Issue through e-Card Book Purchase Report Home

Course Management Schedule Exam Creates Courses, Classes, Subjects Creates Syllabus Teacher View Time Table Administrator Creates Time Table Result Preparation View Syllabus Assign Course, Class And Subject View Mark Sheet View Syllabus Student View Time Table View Exam Schedule Home

Payment Management Staff’s Contacting Address View Fee Details Student Parent It sends emails to remind payment due dates Staff Directory Pay Roll System sending automated alerts to parents Payment manages the Management payment details of students. Employee Database Calculating Pay Roll Employee Details Collect Due Assign Fee Scheme Home Administrator Online Messaging Human Resource Sending Message

Notice board Electronic Notice Board Detailed Notice Publish , Delete And View the notices Administrator View the notices Student Teacher Home

User Authentication Login Screens for Teacher Login Screens for Student Administrator Login Screens for Administrator Teacher Parent Login Screens for Parent Home

Parents Teacher Permissions Administrator Permissions

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