An Introduction to the Individual Student Enrollment System

An Introduction to the Individual Student Enrollment System ISES Segment 3 Department of Public Instruction Spring 2008

Presentation Segments • Segment 1 – – • Segment 2 – – – • WSLS – ISES and Public Reporting Preparing for the ISES Collection ISES CD/YE Data Elements ISES CD/YE Data Entry ISES CD/YE Data Validation Avoiding Common CD/YE Errors WSAS and ACCESS Rosters ISES CD/YE Review and Revision ISES CD/YE Final Submission Segment 3 – – – ISES Discipline Data Elements ISES Discipline Data Entry ISES Discipline Data Validation Avoid Common Discipline Errors ISES Discipline Final Submission ISES Support

ISES Discipline Data Elements

Disciplinary Actions – Incident • Incident – Primary and Secondary Type – Date

Disciplinary Actions – Removal Method • Removal – Type – Date – School Days Removed from Current Term – Serious Bodily Injury Indicator – Additional Expulsion Detail • • • Return Year Early Reinstatement Conditions Services Provided during Expulsion Return to School after Expulsion Modified Term for Firearms Incidents

ISES Discipline Data Entry

Data entry begins with one of two methods: • Manual entry of student data (Student Search) • Uploading complete or partial records via a file generated by a local School Information System (File Upload)

Student Search

Name or WSN may used to locate a student. The student must be enrolled in the district for the appropriate school term to be returned in the search.

Click on the Name to view the student record.

A second removal has been added to the existing incident.

Note the additional elements required for an expulsion.

Summary of Schools

Only students with incidents or removal in the current collection will appear on the Student Record List

Serious Bodily Injury appear on the second screen for Interim Alternative Educational Placement by School Personnel.

File Upload

Similar to CD/YE the upload will replace all existing records for the school(s) included in the file.

ISES Discipline Data Validation

Request the validation from the Summary of Schools or the Student Record List.

Student records may not be modified while a request is waiting in the queue or is processing.

Reports

Similar to CD/YE: Informational messages disappear during subsequent validation, Warning messages must be acknowledged or resolved, and Errors must be resolved prior to locking the application.

File Download Request

Only data from the current collection may be requested.

Avoiding Common Discipline Errors

Unique records: • An incident must have at least one removal. • A single incident may be associated with multiple removals, but no incident may have removals with the same removal start date, and removal type. • A student may not have multiple incidents with the same incident date and removal start date within the same school.

Incidents: • Misreporting of multiple removals resulting from a single incident • Misinterpretation of incident types – Dangerous weapons incidents reported as Firearms incidents. • Misuse of Interim Alternative Educational Setting (IAES) removal types – ‘Placement in IAES - school personnel’ does NOT include decisions by the IEP team to change a student’s placement. – During an IAES removal, the student is at a different site than he or she would normally attend. – During an in-school suspension, the student remains in same building that he or she would normally attend.

Removal: • Changes in demographic information – English Language Proficiency Code and Primary Disability are varying more than expected for students with multiple removals and incidents. – English Language Proficiency Code and Primary Disability are provided as of the removal start date. • Expulsion requirement for firearms – Students reported as a firearms incident are required to be expelled for one calendar. Firearms incidents include handgun, shotgun and other firearm categories. – ‘Dangerous Weapon’ is not a firearms category. – In certain circumstances a modification of the mandatory expulsion term is appropriate, but these student must still be reported as an expulsion.

ISES Discipline Final Submission

Post Expulsion Services After individual student data is entered, post expulsion services may be required.

If non-disabled students were reported as expelled and receiving services in this collection, then services offered by the district must be identified.

Discipline must be locked even if no incidents are reported for the district.

ISES Support

Help Desk Tool The Help Desk Expert Tool is available to assist with general support of several DPI applications. • Review Application Availability • View Frequently Asked Questions • Report problems • Request application assistance

ISES Web Tutorials

Resources ISES Discipline Data Elements dpi. wi. gov/lbstat/isesdiscip. html ISES Web Application Page dpi. wi. gov/lbstat/isesapp. html ISES User Manuals dpi. wi. gov/lbstat/isesmanual. html

An Introduction to the Individual Student Enrollment System ISES Segment 3 Department of Public Instruction Spring 2008