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American Intellectual Property Law Association Global Trip Planning Firm Logo Iris Mok, Laura Brutman American Intellectual Property Law Association Global Trip Planning Firm Logo Iris Mok, Laura Brutman 2016 AIPLA Mid-Winter Institute La Quinta, CA January 27, 2016 AIPLA

Agenda • • Trip Planning Trip Book Trip Etiquette Trip Report Firm Logo 2 Agenda • • Trip Planning Trip Book Trip Etiquette Trip Report Firm Logo 2 AIPLA

Trip Planning • Dates and Location – Check logistics on travel means and time Trip Planning • Dates and Location – Check logistics on travel means and time of locations – Propose AIPLA HQ of tentative dates and locations as soon as possible – Reach out to organizations – Send invitation letter once dates are confirmed Firm Logo 3 AIPLA

Trip Planning • Organizations – Foreign governmental agencies – • check with AIPLA HQ Trip Planning • Organizations – Foreign governmental agencies – • check with AIPLA HQ to see if they prefer to make initial contact – – Local bar organizations Local courts Local AIPPI chapters Local women IP law chapters Firm Logo 4 AIPLA

Trip Planning • Delegates – Selection based on: • • • Seniority in AIPLA Trip Planning • Delegates – Selection based on: • • • Seniority in AIPLA Seniority in Committee Members of AIPPI Presenters Diversity – Subject matter (trademark/Patents/Design) – In house/Private Practice – Gender/Age/Race – Location (US/local) Firm Logo 5 AIPLA

Trip Planning • Programming – Propose topics of interest to foreign organizations • Prosecution/litigation/trademark Trip Planning • Programming – Propose topics of interest to foreign organizations • Prosecution/litigation/trademark • Case law updates • Local development – Each meeting limited to 25 delegates – Plan networking breakfast/dinner/reception • Determine in advance who pays (delegates, foreign organization, etc. ) – Allow leadership meeting time formally/informally – Speaker selection Firm Logo – Group call before trip to discuss logistics & update AIPLA leadership on issues 6 AIPLA

Trip Planning • Presentations – Use AIPLA Template with disclaimer – Do not include Trip Planning • Presentations – Use AIPLA Template with disclaimer – Do not include positions not consistent with AIPLA positions – Avoid stating personal opinions and should only state AIPLA positions – Do not include content offensive to local culture(s) – Send final presentations AIPLA for approval – Send approved presentations and bios to organizations – Keep on thumb drive during trip Firm Logo 7 AIPLA

Trip Book • Preparation – Assign committee member to prepare Trip Notebook as trip Trip Book • Preparation – Assign committee member to prepare Trip Notebook as trip is being planned – Trip book size & sharing – Allow enough travel time between locations – Hotel selection must accommodate large groups – Luggage drop off prior to meetings • Agenda – Send outlook invites for individual meetings • Bios Firm Logo – limited in length 8 AIPLA

Trip Etiquette • US-based delegates must attend all meetings/events • Foreign-based delegates may attend Trip Etiquette • US-based delegates must attend all meetings/events • Foreign-based delegates may attend select meetings/events • Arrive on time at lobby for group transportation • Arrive early to exchange business card before meeting • Be seated at start of meeting • Maintain professionalism during all meetings Firm Logo • Take turns paying for taxis • Inform chair of any deviation from trip agenda 9 AIPLA

Trip Report • Send AIPLA HQ final report within one month of trip • Trip Report • Send AIPLA HQ final report within one month of trip • Assign delegates to take notes during specific meetings • Final report will be a public document, so ensure no sensitive content Firm Logo 10 AIPLA

THANK YOU! ANY QUESTIONS? Iris Mok iris. mok@intel. com Intel Corporation Laura Brutman Lbrutman@Schiff. THANK YOU! ANY QUESTIONS? Iris Mok iris. [email protected] com Intel Corporation Laura Brutman [email protected] Harding. com Schiff Harding Firm Logo 11 AIPLA