American Intellectual Property Law Association Global Trip Planning Firm Logo Iris Mok, Laura Brutman 2016 AIPLA Mid-Winter Institute La Quinta, CA January 27, 2016 AIPLA
Agenda • • Trip Planning Trip Book Trip Etiquette Trip Report Firm Logo 2 AIPLA
Trip Planning • Dates and Location – Check logistics on travel means and time of locations – Propose AIPLA HQ of tentative dates and locations as soon as possible – Reach out to organizations – Send invitation letter once dates are confirmed Firm Logo 3 AIPLA
Trip Planning • Organizations – Foreign governmental agencies – • check with AIPLA HQ to see if they prefer to make initial contact – – Local bar organizations Local courts Local AIPPI chapters Local women IP law chapters Firm Logo 4 AIPLA
Trip Planning • Delegates – Selection based on: • • • Seniority in AIPLA Seniority in Committee Members of AIPPI Presenters Diversity – Subject matter (trademark/Patents/Design) – In house/Private Practice – Gender/Age/Race – Location (US/local) Firm Logo 5 AIPLA
Trip Planning • Programming – Propose topics of interest to foreign organizations • Prosecution/litigation/trademark • Case law updates • Local development – Each meeting limited to 25 delegates – Plan networking breakfast/dinner/reception • Determine in advance who pays (delegates, foreign organization, etc. ) – Allow leadership meeting time formally/informally – Speaker selection Firm Logo – Group call before trip to discuss logistics & update AIPLA leadership on issues 6 AIPLA
Trip Planning • Presentations – Use AIPLA Template with disclaimer – Do not include positions not consistent with AIPLA positions – Avoid stating personal opinions and should only state AIPLA positions – Do not include content offensive to local culture(s) – Send final presentations AIPLA for approval – Send approved presentations and bios to organizations – Keep on thumb drive during trip Firm Logo 7 AIPLA
Trip Book • Preparation – Assign committee member to prepare Trip Notebook as trip is being planned – Trip book size & sharing – Allow enough travel time between locations – Hotel selection must accommodate large groups – Luggage drop off prior to meetings • Agenda – Send outlook invites for individual meetings • Bios Firm Logo – limited in length 8 AIPLA
Trip Etiquette • US-based delegates must attend all meetings/events • Foreign-based delegates may attend select meetings/events • Arrive on time at lobby for group transportation • Arrive early to exchange business card before meeting • Be seated at start of meeting • Maintain professionalism during all meetings Firm Logo • Take turns paying for taxis • Inform chair of any deviation from trip agenda 9 AIPLA
Trip Report • Send AIPLA HQ final report within one month of trip • Assign delegates to take notes during specific meetings • Final report will be a public document, so ensure no sensitive content Firm Logo 10 AIPLA
THANK YOU! ANY QUESTIONS? Iris Mok iris. mok@intel. com Intel Corporation Laura Brutman Lbrutman@Schiff. Harding. com Schiff Harding Firm Logo 11 AIPLA
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