AIS NEW GRADUATE STUDENTS BRIEFING SEM 1 SESSION

AIS NEW GRADUATE STUDENTS BRIEFING SEM 1 SESSION 2013/2014 Prof. Dr. Azizah Abdul Manaf Deputy Dean Academic UTM AIS

Congratulations and WELCOME TO UTM AIS !

GETTING TO KNOW THE PROCESS AND PROCEDURES FOR POST GRADUATE PROGRAMMES Prof. Dr. Azizah Abd. Manaf Deputy Dean Academic UTM AIS

Things to REMEMBER!! Academic Calendar Course Registration Pay your Fees Progress Report for Research Complete and Attend Examination for Coursework

UTM AIS MANAGEMENT TEAM DEAN PROF. DR SHAMSUL SAHIBUDDIN DEPUTY DEAN RESEARCH & DEPUTY DEAN ACADEMIC PROF. DR. AZIZAH ABD MANAF ACADEMIC MANAGER (COURSEWORK) DR. NOR ZAIRAH AB. RAHIM DEVELOPMENT AP. DR. SUHAIMI IBRAHIM ACADEMIC MANAGER (RESEARCH (PHD & MASTERS)) DR. ROSMAH BT ALI HEAD OF DEPARTMENT AP DR. ZURAINI ISMAIL

UTM AIS MANAGEMENT TEAM DEPUTY REGISTRAR PN. NEK FAUZIAH ADNAN IT MANAGER DR MOHD NAZ’RI MAHRIN Program Coordinators AP DR. SALWANI DR. MOHD SHAHIDAN PN NURULHUDA ABDULLAH MOHD DAUD FIRDAUS MNA MNS MNP DR. ROSLINA IBRAHIM DSE DR. NOOR AZURATI AHMAD MCS/PCS PN RASIMAH YUSOFF PNG/MNG DR. NURAZEAN MAAROP MNQ

UTM AIS SUPPORT STAFF Personal Assistants For Dean Pn. Zabedah binti Mohd Ghazali Academic Admin Assistants For Deputy Dean (Academic) Pn. Faziah For Deputy Dean (Development) Cik Nurul Hidayah Binti Saubillah For Academic Managers Cik Hanis Mayamin Technicians Pn. Jamaliah binti Cik Wan Aina Atiqah binti Wan Amin Abdullah En. Ahmad Halimy bin Ahmad Radzi Cik Hazlin binti Jemain Others En. Kamarulzaman bin Md. Rasid Pn. Naizatulsyima binti Idris En. Nazmi Hamudi bin Masr Pn. Norhayati binti Kamaruddin Pn. Siti Ummul Zalikha binti Mohd Zali

PROGRAMMES OFFERED BY AIS q. MASTER’S DEGREE AWARD § § MSc. (Computer Systems Engineering) § Masters Of Software Engineering § Masters Of Philosophy § MSc. (Informatics) – coming soon! § By Taught Course/ Full Research /Full Time & Part Time § 8 MSc. (Information Assurance) Duration: Minimum of 1 year (Full Time)

PROGRAMMES OFFERED BY AIS q. DOCTORAL DEGREES AWARD: § § Doctor Of Software Engineering § Full Research Study / Taught Course & Research § 9 Doctor Of Philosophy in any area of specialisation Duration: Minimum of 3 years, maximum 6 years

GS DURATION OF STUDY FULL-TIME PART-TIME MINIMUM MAXIMUM (REGISTERED SEMESTER) (SEMESTER) Master Degree 2 (1 year) 6 (3 years) 4 (2 years) 8 (4 years) *Doctoral Degree 6 (3 years) 12 (6 years) 8 (4 years) 16 (8 years) LEVEL OF STUDY * Subjected to paper publication

Information Source for AIS • Academic Office Level – 5 (Pn. Jamaliah & Cik Aina) – register your active email • AIS website: http: www. ais. utm. my • Class schedule: http: //www. ais. utm. my/academicclass-schedule/ (Sync it with your calendar) • Your lecturers website: http: //www. ais. utm. my/utmais-staff/ • AIS Facebook page: https: //www. facebook. com/pages/Advanced. Informatics-School/100678960017233

ACADEMIC CALENDAR • Academic Calender for 2013/2014 Session – Full Coursework and Research (Mixmode) – Full Research • Download from SPS website – http: //www. sps. utm. my/sps/currentstudents. html

ACADEMIC RULES AND REGULATIONS MUST READ Download from SPS Website http: //sps. utm. my/sps/images/academicresources/peraturan-akademik 2011. pdf

REGISTRATION – i Programme • Two types of Registration – Programme Registration COMPULSORY • Only once (at the beginning) – Course (Subject) Registration COURSE REGISTRATI ON IS YOUR RESPONSIBI LITY !! • Must be done EVERY beginning of a semester • Refer to UTM Academic Calendar for specific deadlines – Eg 6 – 20 September 2013

REGISTRATION – ii COURSE Course REGISTRA TIO • Course Registration N IS YOUR RESPONS IBILITY !! – COMPULSORY for EVERY SEMESTER – Open one week before the commencement of each semester – Refer to ACADEMIC CALENDAR for Course REGISTRATION, AMENDMENT and WITHDRAWAL deadlines – Penalty for LATE REGISTRATION (RM 25. 00/course) – Failure to register course >> your study might be TERMINATED!

UNIVERSITY COMPULSORY ELECTIVE • All students must take at least one university compulsory elective course • International students are required to take either: a) Malay Language, or As part of graduation requirement b) Malaysian Culture c) Bahasa Malaysia Penulisan Ilmiah – compulsory for ASEAN students (serumpun) • Local students – any other subjects (eg UHW, UHZ, UHP etc. )

COURSE REGISTRATION • Hadir Sahaja (HS) - assessed based on ATTENDANCE only (80%). - for courses not required by the program. • Hadir Wajib (HW) – – – stipulated by the faculty and is subjected to NORMAL ASSESSMENT. Will be graded as HL (Pass) or HG (Fail) Will be included in the Credit Obtained but not in the Credit Count. Students who FAIL MUST REPEAT AND PASS HW COURSE (HWUM). • Other courses also need to comply to the attendance and other assessment

DEFERMENT OF STUDIES • Student must FILL the Deferment form and submit the COMPLETED form to SPS (from website). • Deferred semesters are COUNTED in the duration of study • Deferment because of military/medical reasons WILL NOT BE COUNTED in the duration of study • Deferment of more than two (2) consecutive semesters is not allowed except for medical reasons & subject to approval by the faculty. • A student who fails to register after deferment of two (2) consecutive semesters will be automatically terminated.

COURSE REGISTRATION • A student may withdraw (TD) any course registered in the current semester within the prescribed duration subject to the minimum credits. • A student who withdraws (TD) all of the courses will be given a deferment of the study.

COURSE REGISTRATION • Repeat Course (UM) student must redeem the failed core or compulsory course for graduation. The course must be registered with a status of UM. The course grade will only change if the student passes with a better grade. The better grade is considered for the computation GPA and CGPA. • Redeem Grade (UG) a taught course student is allowed to repeat the course with the grade B- and below to improve the grade. The course repeated must be registered with UG status. The better grade is considered for the computation GPA and CGPA.

COURSE REGISTRATION • Credit Exemption (CE) student may apply for Credit Exemption in the first semester of his/her study by submitting relevant documents. Only courses equivalent to those at UTM with minimum equivalent grade of B will be considered for Credit Exemption. • The maximum total Credit Exemption is 50% of the total maximum credits for the taught course components of the study program. • Approvals for Credit Exemptions will be notice to students in “Credit Transferred Slip” that can be obtainable from course registration STUDENT RECORD AND SUBJECT REGISTRATION

COURSE REGISTRATION • Credit Transfer (CT) student may apply for Credit Transfer by submitting relevant documents during the period of study. Only courses equivalent to those at UTM with a minimum grade of B- will be considered for Credit Transfer. • Credit Transfer obtained will be included in the Credit Count and Credit Obtained.

How to register the course? Get your ACID (http: //acid. utm. my) Go to STUDENT RECORD AND SUBJECT REGISTRATION (http: //pendaftaran. utm. my/sps) Register the Course *please refer to your faculty for the course Print Registration Slip

How to get ACID? Student must get the ACID username to register the course. Go to http: //acid. utm. my

How to get ACID? Go to http: //acid. utm. my Check ACID Key in your Matric No. / IC No. / ISID Please login using ACID account to change password Please note your username ACID. By default IC/ISID for password

How to register the course? 1. Go to STUDENT RECORD AND SUBJECT REGISTRATION system at http: //pendaftaran. utm. my/sps Please insert your ACID username, password and faculty to log in and click enter

2. After log in, you will see the main page of your account. • Check and print your examination results • Check your Academic Information • Update your personal data • Check your Account Status

3. Click on Subjects Offered or refer to your faculty Click on Subjects Offered to see the List of Subjects

4. Click on Subject Registration to proceed with the course registration Click on Subjects Registration

5. Print the Registration Slip Click and print you registration slip

CODE FOR COURSE REGISTRATION CODES FOR COURSEWORK AND MASTERS PROJECT • A = Level of study – – • • • L = Postgraduate Diploma M = Master P = Ph. D E = Eng. Doctorate B = Faculty C = Specialization (Department) 1 = Year of study 2 = Field of study (determined by faculty) 3 = Specialization or Sub-field of study 4 = Credits for the subject CODING SYSTEM ABC 1234 e. g: MHD 1513

CODE FOR RESEARCH COURSE CODES FOR RESEARCH COURSE • A = Level of study – L , M, P , E • • • B = Faculty C = Specialization (Department) 1 = Year of study 2 = Field of study (determined by faculty) 3 = type of study and registration mode – – 0 = research, full time 1 = research, part time 8 = taught course & research, full time 9 = taught course & research, part time CODING SYSTEM ABC 1234 e. g: PHM 1100 • 4 = zero (0) (research subjects with academic load ≥ 10 credits)

CODE FOR FACULTY CODE FACULTY A Faculty of Civil Engineering L School of Graduate Studies B Faculty of Built Environment M Faculty of Mechanical Engineering C Faculty of Computer Science and Information System N UTM AIS D UTM Razak School P Faculty of Education E Faculty of Electrical Engineering Q Faculty of Bioscience and Bioengineering F UTM Perdana R UTM IBS G Faculty of Geoinformation and Real Estate S Faculty of Science H Faculty of Management and Human Resource Development V Language Academy I Faculti of Islamic Civilization W Faculty of Biomedical and Health Sciences J UTM MJIIT Y Faculty of Petroleum and Renewable Engineering K Faculty of Chemical Engineering

EXAMPLE OF COURSE REGISTRATION Master by COURSEWORK and RESEARCH (MIXED MODE) FULL TIME PART TIME SEMESTER OF STUDY YEAR 1 ST 2 ND 1 MNP 1180 MNP 1280 1 MNP 1190 MNP 1290 2 MNP 2180 MNP 2280 2 MNP 2190 MNP 2290 3 MNP 3190 MNP 3290 4 MNP 4190 MNP 4290 * MCS – Example for Faculty of Computer Science and Information Systems code of programme IMPORTANT: - Course registration must be made EVERY semester! - Otherwise, defer your semester or terminate your study

CONVERSION OF REGISTRATION STATUS • Students are ALLOWED to convert their registration status ONCE during the duration of study • Only one-way conversion is allowed – Convert from FULL TIME to PART TIME or – Convert from PART TIME to FULL TIME • Conversion is NOT ALLOWED in FINAL SEMESTER • Request must be made using the specified form 35

STUDY LEAVE • By COURSEWORK – Mid semester break – Semester Break – Absent not more than 20% • By RESEARCH – Study leave 30 days per year with permission of supervisor and approval of faculty – Obtaining formal permission to SPS

ACADEMIC STANDING FOR COURSEWORK MARKS 90 - 100 80 - 89 75 - 79 70 - 74 65 – 69 60 – 64 55 – 59 50 – 54 45 – 49 40 – 44 35 - 39 30 – 34 00 - 29 GRADE A+ A AB+ B BC+ C CD+ D DE POINTS 4. 00 3. 67 3. 33 3. 00 2. 67 2. 33 2. 00 1. 67 1. 33 1. 00 0. 67 0. 0 LEVEL OF ACHIEVEMENT EXCELLENT PASS GOOD PASS FAIL

ACADEMIC STANDING FOR COURSEWORK & RESEARCH (MIXED-MODE) DISSERTATION/ ACADEMIC STANDING CGPA RESEARCH GRADE GOOD PASS (KB) MM TM GG KB KS KS MM TM GG CGPA 3. 00 CONDITIONAL PASS (KS) 2. 67 CGPA 3. 00 FAIL (GG) CGPA 2. 67 CONDITION TO PROCEED WITH THE STUDY AWARD OF THE DEGREE QUALIFIED NOT QUALIFIED KS QUALIFIED NOT QUALIFIED KS KG KG KG QUALIFIED TERMINATED NOT QUALIFIED KG TERMINATED NOT QUALIFIED MM TM GG SATISFACTORY UNSATISFACTORY FAIL

GRADE POINT AVERAGE (GPA) • Example of calculation: Students taking 3 courses (equivalent to 9 credits in total) • Results for the first semester: Grade Point Credits MKE 1103 A 4. 0 3 MKE 1203 A 3. 7 3 MKE 1303 B 2. 7 3 • CPA = Grade Point Average = 3(4) + 3(3. 7) + 3(2. 7) 9 GPA = 3. 46

CUMMULATIVE POINT AVERAGE (CPA) • Example of calculation: Students taking 3 courses (equivalent to 9 credits in total in 1 st Semester and 9 credits in total in 2 nd Semester) • Results for the 2 nd semester: Semester 1 Grade/Point/Credits Semester 2 Grade/Point /Credits MKE 1103 A/4/3 MKE 1403 B-/2. 7/3 MKE 1203 A-/3. 7/3 MKE 1503 C/2/3 MKE 1303 B-/2. 7/3 MKE 1603 B/3/3 GPA = CPA = Grade Point = 3(2. 7) + 3(2) + 3(3) = 2. 57 Average 9 Cumulative Point = 2. 57(9) + 3. 46(9) = 3. 02 Average 18

APPEAL AGAINST RE-ASSESSMENT/EXAMINATION RESULTS • Get opinion from supervisor or faculty – try to solve at the faculty level first • Send appeal letter to faculty or SPS within 14 days after approval from the Senate Standing Committee for Examination Results and before the Senate meeting on the results.

GRADUATION REQUIREMENTS • A student is only qualified to be awarded a postgraduate degree/diploma/certificate after fulfilling the following conditions: a) Obtained the total Credits for Graduation as determined by the curriculum of the program with academic standing of Good Pass (KB); b) Pass all the courses required by the program and pass thesis/dissertation (if required); c) Submit an application for conferment of a degree; d) Paid all fees; e) Fulfilled other requirements

MASTERS PROJECT • One of the requirement for graduation (coursework programme). • Implemented in 2 Semesters: – Master’s Project 1 – Master’s Project 2 • Supervised by at least ONE of the graduate faculty members.

Senate University only allow ≤ 20% Similarity Index PLAGIARISM CHECK REQUIREMENT

THESIS SUBMISSION REQUIREMENT FOR EXAMINATION Supervisor Approval Thesis is ready to be evaluated Plagiarism check Verification Fulfill the Post Graduate Academic Rules & Regulation Complete all the required forms Format of thesis must follow UTM Thesis Manual (2007 Edition) Guidelines & Forms can be download at www. sps. utm. my

Plagiarism and Academic Misconduct • University reserves the right to take any action if a student is found to have provided false information. • Plagiarism in academic includes producing thesis, dissertation, project report, article, coursework and research findings without acknowledging or referring to the original sources and claiming as one’s own work. It involves the submission of the whole or part of the work towards a degree. • Cheating in examinations

Plagiarism and Academic Misconduct • Disciplinary actions as stipulated in the Universities and University Colleges Act 1971, Universiti Teknologi Malaysia (Discipline of Students) Rules 1999, may be taken against student who violate the regulations.

EXAMINATION MISCONDUCT A Student is suspected of misconduct during examination if: • Giving, receiving or possessing notes or some other materials in various forms relevant to the course during the examination inside and outside of exam hall • Using the information stated above for the purpose of answering exam Questions • Cheating or attempting to cheat or behaving inappropriately during Examination • Other misconduct set by the University. 48

CHANCELLOR & VC AWARDS FOR CONVOCATION DAY • Awards for Ph. D Graduates: • 2 Chancellor & 2 Pro-Chancellor • Awards for Masters Graduates: • 2 CWork, 2 Mixed. Mode, 2 Research • Alumni Awards • CRITERIA • GOT(10 pts) • CGPA/Viva-Voce Result (10 pts) • Publications (no capping: 2 -10 pts per article) • Awards (10 pts) • Research (10 pts) • Non-academic activities (5 pts)

DON’T FORGET !!! Refer your ACADEMIC CALENDAR Pay your FEES REGISTER your COURSES Fill your PROGRESS REPORT (Research students) Complete and Attend EXAMINATION for Coursework and Mixed Mode

• AIM High… • Change your hat • Focus on ‘positives’ and improve on ‘negatives’ • Always be part of the solutions and NOT part of the problems • Create values • Everything is ‘amal’ and only seeking the pleasure from God

ENJOY YOUR LIFE AT UTM AIS