AGENDA Welcome Feedback on Adult Programmes Club Reports

AGENDA Welcome Feedback on Adult Programmes Club Reports WALTA Awards County Sport Partnerships Community Games / National School Sport Week Funding Opportunities / Sportmakers allplaytennis. com Clubmark- Managing your Club Competition - Adults and Regularly Competing Juniors County Operations P 2 P Registration / Handbook / Club Self Service / Wimbledon Tickets / BTM

WALTA AWARDS 2012 th January 27 Botanical Gardens Cost £ 40 Get your nominees from your club entered by November 30 th

Feedback on Adult Programmes Clubs with booking systems report greater use of courts • • 10&U 14& U 18&U 19 -29 30 -39 40 -49 50+ Totals 2406 162 4 976 760 740 1537 2388 1043 1 % 23 16 9 7 7 15 23 100 Juniors 19 -39 years 40 years plus % 48 14 38 Back to Tennis low compression balls Cardio Mini Tennis –Touch tennis COACHING 100 Promotion within the club to retain and inform members Welcome packs – for members and prospective members • • • Coaching programme for adults and juniors Weekly / Yearly planner – Tennis and Social events Newsletters to members Email / Website Booking system Notice Boards • Drills • Clinic’s: tactics, doubles, serve • Team / Group U 3 & Me 75% clubs do not promote the coaching programme • Cardio SUBSCRIPTIONS • Individual • Induction How many clubs have a yearly planner ?

Club Forum Questionnaire Aim: • To provide us with feedback on your activity • To provide us with your feedback on our services • To give you an opportunity to ask for support

Feedback on Adult Programmes Following our Spring Club forums: Age Profiling Did your Club take any positive action regarding the age groups of your members, if so what did you do? Adult Subscription Offers Has your club made any changes to subscriptions for the 18 -35 age group? If so have you seen any changes in your membership? Adult Tennis Programme Has your Club worked with your coach to make changes to the adult programme, if so what changes? Recruiting and Retaining Members How do you recruit and retain effectively, have you further developed your Welcome Packs, Booking system, planning or any other?

Adults and Regularly Competing Juniors Competition assists with retention of members Adults • Adult open events following Junior Grade 3 & 4 - need to increase Women's’ events • Birmingham singles League • One Day Doubles • Inter Club Leagues • Club themed and regular events • Veteran's Forum ØThursday November 17 th 6 -30 @ Sutton Coldfield

North Warwickshire Nuneaton and Bedworth CSW Sport Solihull CSW Sport is the County Sports Partnership for Coventry, Solihull and Warwickshire. CSW Sport is co-ordinated by a core team of staff whose role is to develop, co-ordinate and promote sporting opportunities throughout the sub-region. Coventry Warwick Stratford Upon Avon Rugby

How can we help Tennis Clubs? • Funding Support • Club development and Clubmark • Coaching • Volunteering • Resources, advice and information • Community Games www. cswsport. org. uk

Funding

Funding Sources for Tennis Clubs? • CSW Sport Coach Bursaries – under review • Sportivate • Inspired Facilities • Sport England Small Grants • Sportsmatch www. cswsport. org. uk

• Lottery funded grants programme linked to the 2012 Olympic Legacy Strategy ‘Places, People, Play’ • Programme administered locally by CSW Sport • Funding available to deliver a block of 6 coaching sessions to give participants a taste of an activity they have not tried before • Aims to get more 14 -25 year olds into participating in sport on a regular basis • Applications submitted to CSW Sport • Deadline for applications for delivery between April 2012 - September 2012: Friday 23 rd December 2011 www. cswsport. org. uk

Inspired Facilities • Lottery funded programme • Funding for local community and volunteer groups to improve and refurbish sports clubs or transform nonsporting venues into modern grassroots sport facilities. • £ 20, 000 - £ 50, 000. • 5 rounds in total. Dates for first three funding rounds : • Round 1: 1 August to 28 September 2011 • Round 2: 1 February 2012 to 2 April 2012 • Round 3: 23 July 2012 to 17 September 2012 • Rounds four and five will take place in 2013/14 www. sportengland. org/funding www. cswsport. org. uk

Sport England Small Grants Programme • Lottery funded programme • £ 300 - £ 10, 000 • Programme priorities: – Projects increasing the number of adults participating in moderate intensity sports – Projects seeking to reduce the drop off rates for 16 -19 year olds – Projects that contribute to community sports activity for 11 -16 year olds • Open programme with regular decision meetings www. sportengland. org/funding www. cswsport. org. uk

Sportsmatch • • • Exchequer funded programme Aim – to match sponsorship on a £ for £ basis for new projects for awards £ 1, 000 - £ 100, 000 Three primary objectives 1. Encourage businesses to sponsor community sport 2. Foster lasting partnerships between business and community sport 3. Further develop and improve access to sport through quality business sponsorships External panel with regular decision meetings Still accepting applications, however any award would need to be spent by 31 March 2012. www. sportengland. org/funding www. cswsport. org. uk

Click on the symbol to enter club’s website

Coaching CSW Sport Coach Education & Club Development Programme Online advice on how to develop your coaching ‘NEW’ Coach database – coming soon www. cswsport. org. uk/coaching www. cswsport. org. uk

Volunteering Need More Volunteers? Clubs can complete one simple form to let us know of the opportunities and roles available for people to volunteer in. Opportunity is shared with a range of volunteer support agencies across the sub region www. cswsport. org. uk/Volunteering/need-volunteers www. cswsport. org. uk

Volunteering The Sport Makers programme will inspire people to make sport happen at the local level, embedding the Olympic and Paralympic values in grassroots sport, by: Recruiting, training and deploying 40, 000 Sport Makers as the next generation of sports volunteers to organise and lead grassroots sporting activities Every Sport Maker will commit to at least 10 hours of volunteering, so the result will be hundreds of thousands of volunteer hours to support the mass participation legacy www. sportmakers. co. uk www. cswsport. org. uk

Resources, Advice and Information CSW Sport newsletters CSW Sport news pages Top tips and guides Useful contacts Follow us on www. cswsport. org. uk

• Bring your community together to take part in sporting and cultural activities inspired by and in celebration of the London 2012 Olympic and Paralympic Games by organising a Community Games at your club • A community Games includes both sporting and cultural events and some sort of ceremony, ideally an opening and/or closing ceremony. The rest is up to you. • Club Open Days/Family Fun days could make great Community Games • Benefits of organising a Community Games at your club include: • Raising interest and awareness in your club • Making links between the club and local community • Attracting new members, volunteers, coaches etc • A range of resources and support is available to help you plan and organise your Community Games. www. cswsport. org. uk/Community-Games www. cswsport. org. uk

Open Days Discussion: How can you add value to your existing Open days? What new ideas can you use to recruit new members?

What is allplay tennis. com? allplay is a practical campaign to help more people play tennis. • allplay makes it simple for people to find someone to play of a similar level, find a court to play on in their area, or find a coach. • allplay helps coaches and people at places to play to attract more players, by providing them with tools and resources to promote their programmes and activities locally. • allplay brings tennis to different groups of people who might not usually play the game.

How can clubs benefit from allplay • Target Marketing • Personalised Marketing Material • Interaction between members • Free publicity • Promotion of membership options Si gn ww w up no lpl ay w ten nis. co m . al • Promotion of club contact details so players know who to contact for more information

Tennis Clubmark • 50% of Warwickshire Clubmark Clubs are up for Clubmark renewal in 2012 • Some criteria have changed e. g a new complaints procedure • Clubmark demonstrates that a club is running a Quality Programme • Competition is key to a Quality Programme across all clubs we need to ensure that clubs are achieving or working towards achieving a minimum of average number of RCJ’s for the size of club • Using Clubmark on a regular basis will make gaining or renewing clubmark easier

Your Club Information Clubmark Renewal Date County Support Officers Membership Details – Declared and BTM Regularly Competing Juniors and targets Membership Targets – What increase is your club aiming for? Potential Opportunities

Your club meeting agenda Club Agenda Clubmark Sinking fund / Sustainability Treasurers report Membership report Tennis Users / BTM’s/ Recruitment / Open days Business / Action Plan Risk Assessment / Policies Business / Action Plan Grounds/ Facility report Coach report Numbers on coaching programmes / RCJ / Update on workforce [ licenses / CRB] Competitions/Schools, [M&P] Website Team Captains Social Marketing / Promotion [M&P] Match reports / M&P

LTA Support Players on coaching programme

LTA Support

Clubmark Club RCJ below National Average?

Tennis Tournament Planner – How TTP Helps Clubs • Using TTP assists coaches in organising their competition programme and to register matches. • Enables players to see who they have played and how they have done. • Printed draws and results can easily be displayed at the club • Results can be sent to the local newspaper with a short report and photo • Sarah and Matt will help coaches to use TTP – see your contact • Please ensure your coaches are working with TTP and are delivering competition for all your players

Support for Coaches Developing a Quality Programme Workshop Date Venue Time Credits Cost November 8 th Esporta Warwickshire 9 -00 – 1 -30 3 FOC Mini Tennis Awards Programme / Tennis Leaders Course / Retaining Women and Girls in Tennis

Club Self Service • BTM Tab • RCJ Tab • Data Reporting Tab -Tennis Users - BTM -RCJ • Players on Programme • Volunteers and Officials • LTA Place 2 Play Registration

P 2 P Registration & WLTA Handbook 2012 Place 2 Play Registration • Clubs need to register online, through the secure log in area at https: //www 2. lta. org. uk/Login/. • Payment made via BACS. WLTA bank account details on the invoice, Club Name must be included in the reference • Don’t forget the secure login area of the website can also be used for updating your clubs’ mini promotional website 24/7. WLTA REGISTRATION DEADLINE: 1 st DECEMBER 2011 to ensure details of club officials are correct in the 2012 Handbook

Wimbledon ticket allocation dates: Club must be Registered by 1 st Dec & paid up by 29 th February Ticket application forms sent to Club 1 st week in January 2012 Clubs return ticket application forms by 23 rd January 2012 Invoices will be dispatched in March 2012 BTM members registered by February 29 th 2012 Club draws for Tickets must be held in April 2012 Ticket return forms to be completed by 10 th May – unpaid invoices or unreturned forms will result in tickets being reallocated

Inclusive Accessible Affordable Find out more Sustainable Do you want to be involved, find out more ? Venue: Billesley Date: Wednesday 16 th November Time: 10 -00 am