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After graduation: information about jobs and internships at European and international organizations Jozef Vanraepenbusch After graduation: information about jobs and internships at European and international organizations Jozef Vanraepenbusch EUROGUIDANCE Flanders EPOS vzw 1

Options 1. Working at the EU institutions. 2. Working for EU related organisms. 3. Options 1. Working at the EU institutions. 2. Working for EU related organisms. 3. Working for EU projects. 4. Working as independent expert for the EU institutions. 2

1. Working at the EU Institutions (1) • Permanent position: European Personnel Selection Office 1. Working at the EU Institutions (1) • Permanent position: European Personnel Selection Office (Epso), http: //europa. eu/epso/index_en. htm - mainly Scientific management; - programme Officers for EU General Directorates (Research, Environment, Fisheries, Internal Market, Education & Culture, …). 3

1. Working at the EU Institutions (2) • Selection: From 2010, EPSO is introducing 1. Working at the EU Institutions (2) • Selection: From 2010, EPSO is introducing a new procedure for selecting permanent staff for EU institutions. What has changed? z Much quicker competitions with fewer steps in the procedure; z Annual cycle of competitions for the most common job profiles; z Competency-based testing (and not purely based on knowledge!) 4

1. Working at the EU Institutions (3) In addition to specific professional skills and 1. Working at the EU Institutions (3) In addition to specific professional skills and knowledge, the following 7 core competencies will be assessed: z Analysis and Problem Solving – Identifies the critical facts in complex issues and develops creative and practical solutions; z Communicating – Communicates clearly and precisely both orally and in writing; z Delivering Quality and Results – Takes personal responsibility and initiative for delivering work to a high standard of quality within set procedures; z Learning and Development – Develops and improves personal skills and knowledge of the organisation and its environment; z Prioritising and Organising – Prioritises the most important tasks, works flexibly and organises own workload efficiently; z Resilience – Remains effective under a heavy workload, handles organisational frustrations positively and adapts to a changing work environment; z Working with Others – Works co-operatively with others in teams and across organisational boundaries and respects differences between people. EU staff selection procedure is to be competency driven, and no longer purely based on knowledge. In addition to competency in the field of the competition, those 7 core competencies were identified as being the most relevant for all people working within the EU Institutions. All such competencies will be assessed in at least two different exercises. 5

1. Working at the EU Institutions (4) z Candidates wishing to take part in 1. Working at the EU Institutions (4) z Candidates wishing to take part in a selection procedure need to complete an online application form, and to submit this to EPSO prior to a specific deadline for registrations. Such applications are not to be taken lightly – even completion of the application form itself requires a substantial time commitment. z There will be two stages in the new selection procedure – computer-based admission testing in individual EU countries (and some non-EU countries) and an assessment stage in Brussels. Detailed information about each competition will be published on the EPSO-website and in the Official Journal of the European Union. z Candidates successful at the assessment stage will be placed on a 'reserve list'. This is a database from which the EU Institutions can select staff who have successfully passed the EU Careers selection procedures. z All participants will receive feedback on their performance. z For the most common job profiles, the reserve lists will remain valid until the following year’s competition cycle for a corresponding profile is completed (i. e. for 1 year only). For other profiles, reserve lists will remain valid for a longer period. 6

1. Working at the EU Institutions (5) 7 1. Working at the EU Institutions (5) 7

1. Working at the EU Institutions (6) z In the new system, the admission 1. Working at the EU Institutions (6) z In the new system, the admission test stage will feature competency-based testing (rather than knowledge-based testing). The test on EU knowledge has been removed from this stage. z Admission testing will involve computer-based tests (CBT) of cognitive ability (verbal, numerical and abstract reasoning) and situational judgement, plus professional competency, depending on the profile sought. z EU knowledge will be part of the job-related exercises during the assessment phase. 8

1. Working at the EU institutions (7) • Requirements - Diplomatic skills; - multilingual; 1. Working at the EU institutions (7) • Requirements - Diplomatic skills; - multilingual; 2 languages - scientific Management, administrative tasks; - EU spirit; - being able to remain neutral and not to express your personnel opinion if necessary. ! No fundamental or applied research tasks ! 9

1. Working at the EU Institutions (8) • Recommendations - Read the calls very 1. Working at the EU Institutions (8) • Recommendations - Read the calls very carefully and only apply if your profile corresponds to the description; - follow the guidelines very precisely; - study from the recommended lectures (brochures from the EU, Infopoints, recommended books from the European library (use always the latest publications, even if there is just one year between two applications, buy the new books)); - train yourself by doing the available online tests and multiple choice test books; - participate eventually to nationally organized preparatory training courses. 10

1. Working at the EU Institutions (9) • During the tests - Follow strictly 1. Working at the EU Institutions (9) • During the tests - Follow strictly the instructions; - remain calm even if you do not finish all questions in time (it is almost impossible to achieve on purpose); - the results are machine corrected (grid where you have to mark dots) so do not be messy; - if written test, write clearly; 11

1. Working at the EU Institutions (10) • Temporary positions/contract agent - Fixed term 1. Working at the EU Institutions (10) • Temporary positions/contract agent - Fixed term contracts : http: //ec. europa. eu/civil_service/job/temp/index_en. htm http: //ec. europa. eu/civil_service/job/contract/index_en. htm - very specific tasks; - apply on calls; - short term contracts; - no guaranty for a permanent position in anyway (have to pass the tests as others); - limited number of times your contracts can be renewed; - interesting to gain experience. 12

1. Working at the EU Institutions (11) • Working as a researcher/scientist - Opportunities 1. Working at the EU Institutions (11) • Working as a researcher/scientist - Opportunities for research staff are mainly in the Commission, within its Directorates-General for Research, Joint Research Centre and Information Society & Media. There also some research posts in the Directorates-General Enterprise and Industry, Maritime Affairs and Fisheries, Energy and Transport; - permanent research staff are recruited via open competitions in their specific research field; - mainly at “A” level , but also other levels; - for further information about procedures of recruitment for research staff : http: //ec. europa. eu/civil_service/job/research_en. htm 13

1. Working at the EU Institutions (12) • Administrative traineeship - To give young 1. Working at the EU Institutions (12) • Administrative traineeship - To give young university graduates a taste of what working for the EU is like, the Institutions organise traineeships or "stages", each lasting 3 -5 months; - candidates must have a university degree and, in principle, have the citizenship of an EU or an accession country; - only a limited number of candidates coming from other countries may apply for traineeships; - information on traineeships offered by the different EU Institutions: http: //ec. europa. eu/stages/index_en. htm 14

1. Working at the EU Institutions (13) • Translation traineeship with the Directorate General 1. Working at the EU Institutions (13) • Translation traineeship with the Directorate General for Translation (DGT) - you must have completed the first cycle of university studies and hold the corresponding degree; - information on ‘translation’ traineeships offered by the different EU Institutions: http: //ec. europa. eu/dgs/translation/workwithus/tr ainee/index_en. htm 15

1. Working at the EU Institutions (14) How can I be kept informed about 1. Working at the EU Institutions (14) How can I be kept informed about current and future competitions / selections? We would advise you to consult the following website on a regular basis (ideally twice a week): http: //www. eu-careers. eu/ See also the FAQ at the site of EPSO: http: //europa. eu/epso/doc/faq_as_pdf_en. pdf 16

2. Working for EU related organisms (1) • Local national organisms or organisms located 2. Working for EU related organisms (1) • Local national organisms or organisms located in Brussels to be close to the EU Institutions; • mainly policy making, lobbying organisms, fundraising; • opportunities for example at : http: //www. eurobrussels. com/ 17

2. Working for EU related organisms (2) • Selected examples: - Head of communication 2. Working for EU related organisms (2) • Selected examples: - Head of communication at the European Science Foundation; - Turkish Research Analyst (3 to 6 months) at Risk Management organisms; - director of Producer Services and Relations in Fair trade; - the EU permanent and temporary positions of EPSO are also published on this site. 18

3. Working for EU projects (1) - For mobility and grant opportunities see other 3. Working for EU projects (1) - For mobility and grant opportunities see other presentation; - research in the framework of a project (scientists, PHD student, Post-Doc …); - face that there will be always a certain amount of Administrative and reporting work. The time passed on this depends on your position in the project. 19

3. Working for EU projects (2) Where to apply: - EU projects are a 3. Working for EU projects (2) Where to apply: - EU projects are a funding source for public and private bodies; - apply in Science Institutions, Universities, research Centers, private companies, … 20

3. Working for EU projects (3) - Gain a lot of experience, frontier research; 3. Working for EU projects (3) - Gain a lot of experience, frontier research; - opportunities to meet other scientists in your field in Europe and world wide; - interesting long term career opportunities; - often more applied, infrastructure, services projects with not much focus on fundamental research; - not always easy to match the deadlines of the EU projects and needed flexibility and creativity in the Ph. D thesis or research tasks; - administrative and reporting tasks. 21

3. Working for EU projects (4) - After gaining some experience can seek for 3. Working for EU projects (4) - After gaining some experience can seek for new projects in partnership with international collaborators; - initiate and submit projects; - administrative and reporting workload grows versus time for doing research; - fundraising and setting up of research teams opportunities. 22

3. Working for EU projects (5) - Opportunities at (selected examples not exhaustive): - 3. Working for EU projects (5) - Opportunities at (selected examples not exhaustive): - Research : Community Research and Development Information Service http: //cordis. europa. eu/ - EU Culture programs : http: //ec. europa. eu/culture/index. htm - EU Development : http: //ec. europa. eu/development/index_en. cfm 23

4. Working as independent expert for the EU - Comes later in your career; 4. Working as independent expert for the EU - Comes later in your career; - when gained some experience in specific fields and have participated or initiated successful EU projects; - assist in policy making; - selection of projects to be funded; - review ongoing funded projects; - gains a lot of experience by very demanding tasks in time and efforts; - register here (example research) : - http: //ec. europa. eu/research/participants/portal/desktop /en/experts/index. html 24

Thank you! Jef Vanraepenbusch EUROGUIDANCE Flemish Ministry for Education and Training EPOS vzw H. Thank you! Jef Vanraepenbusch EUROGUIDANCE Flemish Ministry for Education and Training EPOS vzw H. Consciencegebouw Koning Albert II-laan 15, kamer 2 A 19 B-1210 Brussel Belgium Tel. : +32 (0)2/ 553 87 00 e-mail: jozef. [email protected] vlaanderen. be url: http: //www. euroguidance. be http: //www. twitter. com/euroguidance. FL http: //www. pinterest. com/euroguidance. FL 25