Administrative Council Retreat Facilities August 13 2007

Administrative Council Retreat – “Facilities” August 13, 2007 Administrative & Information Services Greg Burris

Outline of Topics Facilities Reutilization Plan (FREUP) – Phase I JVIC JQH Arena University Recreation Center Private Developer Opportunities Arts Complex Various Office of Administrative & Information Services

FREUP Office of Administrative & Information Services

FREUP = Facilities REUtilization Plan Multiple phases Phase I – University’s top FY 08 capital appropriations request $29. 7 million appropriated from Lewis & Clark Discovery Funds Seven buildings on three campuses Office of Administrative & Information Services

FREUP The FY 08 FREUP – Phase I Capital Request. . . Includes $3 M for HSC remodeling to host some/all of HPER Eliminated design funding for FREUP Phase II “Generalized” Mountain Grove request beyond Shepard Hall Noted “local match” for Siceluff of $726 K (envelope) Total cost remained same as FY 07 request ($29. 7 M) Local match commitment for Hass-Hoover Hall construction Addresses facilities on all three campuses Office of Administrative & Information Services

FREUP Springfield campus Siceluff Hall Temple Hall Kings Street Annex Hammons Student Center Mountain Grove campus Shepard Hall Office of Administrative & Information Services

FREUP West Plains campus Gohn-Wood House Hass-Hoover Hall Office of Administrative & Information Services

FREUP Facilities Planning and Management Advisory Committee responsible for overall recommendations for addressing coordination of project Office of Administrative & Information Services

FREUP Siceluff Hall University’s previous contribution. . . $726, 000 to seal building envelope Target Timeline: Move occupants out – May 2008 Renovation – June 2008 – December 2009 Move new occupants in – January 2010 Office of Administrative & Information Services

FREUP Siceluff Hall (cont) Need to identify short- and long-term home for current Siceluff occupants Some or all of the following units are currently housed in Siceluff: Art & Design; Communication; Counseling, Leadership & Special Education; Equity & Diversity; Media, Journalism & Film; Music; Psychology; Theatre & Dance; Web Services; and the Writing Center Each unit permitted to move into Siceluff signed a Siceluff Temporary Occupancy Plan (STOP) form acknowledging they would be moved to an unknown location Office of Administrative & Information Services

FREUP Siceluff Hall (cont) During renovation, will experience a temporary reduction in classroom inventory New occupants (after renovation) will be: English Department Modern & Classical Languages Department The Writing Center The Standard (? ) The Growl (? ) Office of Administrative & Information Services

Office of Administrative & Information Services

FREUP Temple Hall and Kings Street Annex HVAC and electrical infrastructure upgrades Target Timeline: Move occupants out: December 2008 Renovations: January – December 2009 Move occupants in: December 2009 Office of Administrative & Information Services

FREUP Hammons Student Center Modifications to accommodate HPER dept Largest challenge within project Requires either. . . Substantial sharing of HSC space with Athletics Building addition Vacating Mc. Donald Arena necessary to allow conversion into Rec Center Office of Administrative & Information Services

FREUP Hammons Student Center (cont) Target Timeline: Renovations: September 2008 – December 2009 Move HPER to HSC: December 2009 Additional consideration: Joint use agreement with City of Springfield Office of Administrative & Information Services

Office of Administrative & Information Services

FREUP Shepard Hall Upgrades throughout facility Need to identify temporary location for current occupants during renovation Target Timeline: Move occupants out: December 2008 Renovations: January - December 2009 Move occupants in: December 2009 Office of Administrative & Information Services

FREUP Gohn-Wood House Counseling, advisement, and administrative offices for bachelor’s and master’s programs Target Timeline: Renovations: October 2008 – March 2010 Move occupants in: May 2010 Office of Administrative & Information Services

FREUP Hass-Hoover Hall Student Advising, Academic Support Center, Honors program, computer lab, classrooms, study areas, and tutoring spaces Target Timeline: Demolition and construction: October 2008 Move occupants in: May 2010 Office of Administrative & Information Services

JVIC Office of Administrative & Information Services

JVIC Phase I renovation: Completed Phase II renovation: Renovate buildings 3 and 5 (27, 000 sf) -- $7. 6 M 27, 000 sf Between Phase I tower and silos $5 million from State (Lewis and Clark Discovery Fund) $2. 6 million from federal sources Office of Administrative & Information Services

JVIC (cont) Scope of work in Phase II Create “white box” space that is code compliant and sprinklered Vivarium in Buildings 1 and 2 Space for Center for Biological and Life Sciences Large clean room in Building 5 Demolish Building 4 Office of Administrative & Information Services

Jordan Valley Innovation Center Office of Administrative & Information Services

Jordan Valley Innovation Center Office of Administrative & Information Services

Jordan Valley Innovation Center Office of Administrative & Information Services

Jordan Valley Innovation Center Office of Administrative & Information Services

Jordan Valley Innovation Center Office of Administrative & Information Services

Jordan Valley Innovation Center Office of Administrative & Information Services

Phase 1 Renovation of Buildings 1 & 2 • • • Provide new vertical circulation including new exit stairs and a new elevator. Construct shared labs and office space on floors 1, 6 and a portion of the fourth floor. Construct JVIC administrative and conference space of the seventh floor. Provide “white box” lease space for corporate affiliates on floors 2 – 5. Replace all windows and provide a new facade on the building. Office of Administrative & Information Services

Phase 2 Renovation of Buildings 3 & 5 • • Provide a new link from the elevator lobby in Building 1 to Building 3. Provide a new exit stair near the junction of Buildings 3 and 5. Extend lighting, electrical, mechanical, plumbing and fire protection systems from Buildings 1 and 2 into Buildings 3 and 5, making the building ready for further development as project needs dictate and funds become available. Replace all windows and provide a new facade on the north face of the building. Office of Administrative & Information Services

Phase 2 A Renovation Further development of the facility to support the functions of JVIC and their corporate affiliates • • Construct research space, office space, and laboratory support space for the Center for Biomedical & Life Sciences in Building 3 and in the basement of Buildings 1 & 2. Isolate Building 5 from Building 3 to create a secure research facility in Building 5. Provide a new elevator to serve Building 5. Demolish Building 4 Improve the east side of the parking lot and re-grade the site to improve drainage. Office of Administrative & Information Services

Office of Administrative & Information Services Jordan Valley Innovation Center

Office of Administrative & Information Services Jordan Valley Innovation Center Lab

The Announcement February 10, 2006 Lead gift from John Q. Hammons Initially $25 million Later increased to $30 million Office of Administrative & Information Services

Office of Administrative & Information Services

View from a Suite Office of Administrative & Information Services

View from Loge Seats Office of Administrative & Information Services

Office of Administrative & Information Services

JQH Arena State-of-the-art video scoreboard Intimate Intimidating Hall of Fame Suites Club Loge Office of Administrative & Information Services

Office of Administrative & Information Services

Office of Administrative & Information Services

Office of Administrative & Information Services

Project Budget as of 8/3/07 Budget Category Approved Budget $ Committed % Committed Consultant Fees 4, 625, 350 4, 546, 023 98% Const Mgr Fees 3, 815, 116 3, 636, 284 95% 55, 000 49, 884, 765 91% Misc Prof Fees 550, 000 279, 829 51% Project Admin 230, 000 186, 522 81% Contingency 1, 003, 734 0 0% FF&E 1, 225, 800 0 0% 550, 000 223, 534 41% 67, 000 58, 756, 957 88% Construction Telecomm TOTAL: Office of Administrative & Information Services

JQH Arena Premium Seating Office of Administrative & Information Services

Important Dates Summer 2007 – Collect letters of intent to purchase season tickets October 1, 2007 – Deadline to submit Letter(s) of Intent to purchase season tickets for JQH Arena Fall-Winter 2007 – Points will be totaled Early 2008 – Contact season ticket holders and schedule Select-a-Seat meetings April 2008 – Begin Select-a-Seat meetings November 22, 2008 – JQH Arena opens Office of Administrative & Information Services

A different fan experience Office of Administrative & Information Services

UNIVERSITY RECREATION CENTER Office of Administrative & Information Services

University Recreation Center Why do we need a new Recreation Center on the Springfield campus? Current facilities are inadequate and disjointed Support new Wellness Program (students and employees) Student recruitment/retention Missouri State’s “Achilles' heal” relative to competition? Office of Administrative & Information Services

University Recreation Center Campus Recreation Participation 1994 – 6, 000 participants (duplicated) 2004 – 49 sports/programs; 14, 220 participants (duplicated) Office of Administrative & Information Services

University Recreation Center Overview of Process (thus far) Students voted to invest $75, 000 of Wyrick funds toward recreation center feasibility study Formed Recreation Center Steering Committee Co-chaired by SGA and Campus Recreation Hired Hastings+Chivetta to conduct feasibility study Student survey Faculty/Staff survey Evaluation of alternate locations Selection of Mc. Donald Arena Student subcommittees Office of Administrative & Information Services

University Recreation Center Student Survey Results 2, 780 students completed survey 1, 476 (53%) currently use MSU recreation facilities 1, 304 (47%) do not Of the 1, 476 that use Missouri State recreation facilities… 72% use weekly or more often 63% rate current facilities as fair or poor Office of Administrative & Information Services

University Recreation Center Student Survey Results (cont) Of the total responses, % rating importance as “very important” or “somewhat important”. . . Facilities/equipment available with no wait – 96% Parking within close proximity – 74% Hours of operation – 98% Quality of equipment and facilities – 98% Safe, secure, and clean – 98% Not shared with Athletics – 76% Fun atmosphere – 90% Office of Administrative & Information Services

University Recreation Center Student survey indicated strong support for. . . Cardio equipment Free weights and weight machines Indoor walking & jogging areas Aerobic/Yoga/Dancing programs Sports courts Indoor recreational pool Office of Administrative & Information Services

University Recreation Center Evaluation of Alternate Locations Guidance: Target renovation of an existing facility Considered two renovation options Mc. Donald Arena Hammons Student Center Students strongly prefer Mc. Donald Arena Central location on campus; adjacent to PSU Avoids tensions with Athletics Available sooner than HSC? Better exterior appeal Office of Administrative & Information Services

University Recreation Center Referendum passed by students in October, 2007 2007 -08: 2008 -09: 2009 -10: 2010 -11: $30/sem ($15/sem in summer) $40/sem ($20/sem in summer) $50/80 sem ($30/45 sem in summer) * $80/sem ($45/sem in summer) * Escalation to $80/sem fee depends upon actual opening date (target opening is Fall, 2010) Office of Administrative & Information Services

University Recreation Center Revenue Sources New Student Recreation Center Fee Recreation Center fee will be in addition to existing HSC/PSC fee Now rolled into a Facilities & Equipment fee Employees will “pay to play” (voluntary memberships) Estimated Revenues: One-time: Student Recreation Center fee (2007 -2009): Contribution from Residence Life: $4, 171, 911 $3, 750, 000 Annual: Student Recreation Center Fee: $2, 824, 499 Many naming opportunities for private donors Will retain Mc. Donald Arena name Office of Administrative & Information Services

University Recreation Center Estimated Expenses Assumption: 110% of 2007 prices Assumption: Design, Renovations, FF&E costs = $23, 320, 000 Annual: Debt Service (+ 10%): Operations expense: Total Annual Expenses: $1, 419, 000 $1, 326, 685 $2, 745, 685 (20 year bonds) Annual revenue projections cover annual expense projections Office of Administrative & Information Services

University Recreation Center Quote from student leaders involved in the project. . . “If you’re going to do it, do it right. ” Office of Administrative & Information Services

University Recreation Center Will be a University recreation center To be located within Mc. Donald Arena HPER department and dance studio must be relocated Part of FREUP plan Recreational pool will be addition on north side Status: HPER-to-HSC programming study in progress Currently developing RFP for selection of Rec Center architect Heavy student involvement Preliminary conceptual design. . . Office of Administrative & Information Services

Office of Administrative & Information Services Student Recreation Center – Mc. Donald Hall, Site Plan

Office of Administrative & Information Services Student Recreation Center – Mc. Donald Hall, First Floor Plan

Office of Administrative & Information Services Student Recreation Center – Mc. Donald Hall, Second Floor Plan

Office of Administrative & Information Services Student Recreation Center – Mc. Donald Hall, Third Floor Plan

University Recreation Center Project Target Timeline Fall 2007 – Rec Center Fee begins; Hire a design architect Fall 2007 -December 2008 – Renovate HSC and relocate HPER; complete design of University Rec Center January 2009 -Summer/Fall 2010 – Mc. Donald Arena renovations occur Summer/Fall 2010 – Anticipated opening Office of Administrative & Information Services

PRIVATE DEVELOPER OPPORTUNITIES Office of Administrative & Information Services

Public-Private Development Opportunities Multiple private developers have expressed interest Options Privately developed facility on University land Privately developed facility on private land Space needs Residence Hall RFP in development Office of Administrative & Information Services

ARTS COMPLEX Office of Administrative & Information Services

Arts Complex Arts Advisory Committee is a subcommittee of the Facilities Planning and Management Advisory Committee Seeking downtown facility/facilities to co-host Art & Design and community art programs Seeking 60, 000 -80, 000 sf downtown Report from committee expected in mid-September Following receipt of recommendation, University will begin negotiating for space Office of Administrative & Information Services

VARIOUS OTHER FACILITY-RELATED PROJECTS Office of Administrative & Information Services

Campus Master Planning Challenge: To increase emphasis on campus master planning and develop a compelling, shared vision regarding facilities requirements and space utilization Office of Administrative & Information Services

Campus Master Planning Scope of Challenge Springfield campus 57 buildings on 225 acres 4, 494, 859 sf of building space West Plains campus 19 buildings on 20 acres 208, 371 sf of building space Mountain Grove campus 17 buildings on 192 acres 53, 089 sf of building space Office of Administrative & Information Services

Campus Master Planning Impacts. . . Public overall perception of the University Recruitment of students, faculty, and staff Engagement of alumni Comprehensive Campaign “Best practices” in learning/teaching via classroom design and technologies Office of Administrative & Information Services

Campus Master Planning Select and hire consultant to assist in updating our Campus Master Plan(s) Work closely with various stakeholders Office of Administrative & Information Services

Space Management Need to develop a comprehensive inventory of space needs Soliciting anticipated future space requirements via “Unmet Space Needs Survey” Due August 20 Office of Administrative & Information Services

Research Space Challenge: Need more research space Optional Solutions: Can existing classrooms be better utilized to allow some to be converted to research space? Should additional spaces be created? Typically more expensive space Need flexible space Office of Administrative & Information Services

Sustainability Challenge: To increase emphasis on sustainability Optional Solutions: Create Sustainability Subcommittee under Environmental Management Policy Panel Increased emphasis on energy efficiency Emphasize design/development of “green” buildings Emphasize recycling We’re already doing many things to promote sustainability, such as. . . Office of Administrative & Information Services

Office of Administrative & Information Services

Office of Administrative & Information Services

Engineering Program’s Space Requirements Awaiting space requirements CNAS Dean is performing space analysis Likely to be hosted in Kemper Hall Likely that Engineering and Industrial Management will share lab spaces Requires proximity of programs Impact on need for Stores & Maintenance building/footprint to become academic space? Office of Administrative & Information Services

Boiler Modernization Retrofitting 3 boilers (1958, 1965, 1990) Eliminating 1 boiler (1958) Relocating control room (safety) Will result in increased efficiency $3 M allocated during FY 07 -FY 08 to address this need Status: In progress Target Completion: Fall 2009 Office of Administrative & Information Services

Title IX Facility Upgrades Prior commitment to Office of Civil Rights FY 06 -FY 09 Completed upgrades Softball lighting Softball locker rooms Softball fences (left- and right-field lines) Volleyball locker rooms Swimming shower heads and ceiling tile replacement Field Hockey lines on PSC turf Softball hitting/pitching area and dugouts Office of Administrative & Information Services

Office of Administrative & Information Services Softball Batting Cages

Office of Administrative & Information Services Softball Dugouts

Title IX Facility Upgrades Requests from Athletics have changed since submission to OCR Potential to move softball to top-notch Greene County Parks Department softball complex? Office of Administrative & Information Services

City-University Cooperative Agreement #2 Goal: Maintain positive working/planning arrangement with City of Springfield Cooperative Agreement #1 obligations anticipated to be met by 2008 Some initiatives jointly agreed not to pursue Will take “close out” document to Board of Governors and City Council at end of 2007 Cooperative Agreement #2 will focus more on east, west, and north sides of campus Office of Administrative & Information Services

City-University Cooperative Agreement #2 (cont) Build on past successes Bi-monthly leadership meetings Cooperative Agreement #1 JVIC CID participation SPD Substation Current projects Joint traffic/parking/pedestrian study JQH Arena sanitary sewer upgrades JQH Arena storm sewer / storm water detention Office of Administrative & Information Services

City-University Cooperative Agreement #2 (cont) Potential areas for Cooperative Agreement #2 National Avenue median National & Grand intersection redesign Streetscape upgrades Grand Avenue upgrades Wayfinding Formal entrance Strengthen linkage to Downtown Bike trails NOEL and SOEL Office of Administrative & Information Services

Deferred Maintenance Conducted Facilities Condition Assessment (FCA) in 2003 Current estimated deferred maintenance: $81 M FREUP I will resolve approximately $6 M Unfunded deferred maintenance: $75 M Will conduct another FCA by 2009 Inflation impact Office of Administrative & Information Services

Office of Administrative & Information Services

Office of Administrative & Information Services

Office of Administrative & Information Services

Office of Administrative & Information Services

Questions or Comments?