Acquisition Branch – Client Engagement Sector Presentation to GOFAC Prepared by: Acquisitions Branch and Real Property Branch “Improving procurement together”
Contents 1. 2. 3. 4. 5. Introduction Acquisition Transformation - Industry Engagement Methods of Engagement Plan Consolidated Procurement Instrument Development and Workstations CPI 6. Questions 7. Summary and Closing Remarks 2
Introduction Purpose: -Introduce Acquisitions Program Transformation. -Background and purpose of Smart procurement principles. -Present the concept of Early Engagement. -Present the Early Engagement approach for the future office furniture Consolidated Procurement Instruments (CPIs). 3
Acquisition Transformation • Focus of AP transformation is on the implementation of two key initiatives: 1. Leveraging Digital Technology 2. Smart Procurement principles 4
Smart Procurement Four Key Principles: 1. Early Engagement 2. Effective Governance 3. Independent Advice 4. Benefits for Canadians 5
Early Engagement • Open dialogue early in the process about what our clients need and what our suppliers can offer. • Occurs prior to the solicitation process meaning more flexible dialogue. • Aligned with core values of procurement: openness, fairness and transparency. • Should make the process easier to follow, save money, and more strategic in the way that we buy things. • Examples 6
Methods of Engagement Examples: 1. Questionnaire and/or comments on proposed solicitation(s) and/or technical specifications; 2. Industry engagement day/session to discuss topics and/or answer questions; 3. One-on-One Industry Meetings to listen to their concerns, comments, recommendations and solutions; and 4. Working group meetings to discuss specific topics/issues. 7
Methods of Engagement cont. - Methods of engagement will be detailed through the Letter of Interest posted on the Buy and Sell Website. – Not all engagement methods will be used in all procurements. The officer must choose what is most suitable for their procurement. 8
Engagement Plan 1. Post Letter of Interest 2. One on One sessions 3. Follow up 9
Questions and Answers ? 10
Conclusion and Summary - LOI will be posted shortly on Buy and Sell Website - Follow instructions in LOI to participate - Closing Remarks 11
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