ACCESSING PREVIOUS BOOKINGS • Click Trips • Click Select to the right of the booking you want to view, change or cancel ARRANGING TRAVEL FOR OTHERS For Travel Arrangers • To set-up, click My Travelers in Profile • Click Add a Traveler, enter the traveler’s name and click Search • Click Add and you will then see their name in My Travelers • To arrange travel for others, select the traveler’s name from the Arranging Travel for menu on the Home page • To update a traveler’s profile click Edit Account next to their name in My Travelers Quick Reference Guide USING TRIP TEMPLATES • Trip Templates can be created to quickly re-book repeat trips including air/hotel/car options • To create a Trip Template, from the Review and Modify Trip, Traveler Information, Billing Information or Reservation Complete pages, give your template a name and click Save Template in the Trip templates area at top right • To use a Trip Template, select Templates on the site navigation bar, enter your new dates and click Price Itinerary GETTING ASSISTANCE Online • Click Help at top right on any page • Access the Tutorial under Travel Tools on the Home page Other Travel Assistance • Email SEG Travel’s online help desk at segonline@segtravel. com • Call the online help desk at 201 -476 -8030 ACCESSING SITE For Travelers • To assign an arranger, click My Arrangers in Profile • Complete the Travel Arranger Permissions section to allow/deny changes to your account, or arranger self designation • Click Add a Travel Arranger, enter the arranger’s first and last name, and Search • Click Add when the corresponding arranger name appears • • SEGOnline is Sony’s online booking site for booking business travel. To access SEGOnline, direct your Web browser to http: //wcp. getthere. net/sony In the User ID field, enter your Global ID In the Password field, enter your password Click Log In located in the bottom right-hand corner Update Profile before making a reservation to set your travel and arranger preferences
BOOKING TRIPS Sony preferred providers indicated by: From the Home page: • Select the appropriate options from the Find Me the Best Trip! area • Select Trip Details • Enter your travel destination, date and time information and search type • Click Begin Search Hotel • Sony preferred properties may be viewed by selecting the Negotiated Properties option. • You may Select one of these properties or if necessary, you may also search for hotels in proximity to an Address or City or Near an Airport • When you do, click on Show company locations and other points of interest to search by Sony office locations • Sort results by sort options listed • Company preferred hotels will be indicated with a single star and displayed first • Select desired hotel to view available rates • Choose the room rate using the Select buttons CONFIRMING BOOKINGS • Review your itinerary on the Review and Modify • • Air • If you elected to display results by Schedule select your individual flight options using the Select button • If you elected to display results by Price, choose your itinerary using the Select button • Sort options using the column headers • If displaying results by Schedule, choose from alternate flights on the Itinerary, Price and Alternatives page if presented after making your initial selection • If your selected itinerary is not compliant with company travel policy, a message will be displayed and you must complete the Out of Policy page • Choose a seat and click Reserve Seat Selection for each flight option when prompted Rental Car • Reserve At an Airport, or At a City Location • Non-airport rentals must be returned to the same location and require you to specify the desired rental car vendor • Verify car Pick-up and Drop-off dates and times, specify car size, transmission type and if desired select up to three special equipment options • Click Search Now or you can click Express Booking to automatically select Sony’s most preferred car rental company • Sort options using the column headers • To reserve a car, click the applicable price Trip page, select the modify or remove links if changes are needed Click on the Select/Modify Seats button to change your seat assignments In the Add to Your Trip section, you have the option to add a Car and/or Hotel reservation Click Continue with Reservation If your reservation was not compliant with Sony travel policy, fill out the Policy Compliance page – this information will be provided to your supervisor via email Confirm that the information on the Traveler Information page is correct Verify the information on the Billing Information page Click Purchase Trip An e-mail confirmation is sent and the Reservation Complete page is displayed TRAVEL ARRANGER HINT You can duplicate a trip for another traveler on your list at the bottom of the Reservation Complete page after you’ve completed the booking for the first traveler!
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