Accessible Instructional Materials Center of Virginia AIM-VA Date

Accessible Instructional Materials Center of Virginia: AIM-VA Date

Agenda for the Day l Morning Sessions: l AIM-VA Introduction and Overview l Which Students are Eligible l Digital Rights Managers l Ordering Process and Policies l Afternoon Sessions l Recordings for the Blind and Dyslexic l Don Johnston, Inc. Date

Questions l Please wait until end of each presentation l We will have ample time to answer all questions l AIM-VA staff will be available all day l Save opinions for personal contact with one of our staff l Power Points and Handouts l Posted on Website – Next week Date

Need for Accessible Instructional Materials l Differentiated instruction that can be tailored to individual student needs l Traditional print based curriculum materials can be one of the barriers to progress and access in the curriculum for students with print disabilities l Improved student outcomes -> AYP l Need to prepare students to be digital natives for the 21 st century l Timely delivery and instant access to specialized formats Date

AIM-VA Staff l John Eisenberg - VDOE l l Dr. Michael Behrmann – GMU- Kellar Center l l l Production manager 42 part time production staff Jackie Peterson – GMU l l Communications and technical assistance Cindy George – GMU l l Director of AIM-VA Joyce Sharp – GMU l l State Director of Accessible Instructional Materials Librarian and help desk Yoo Sun Chung – GMU l Database manager and programmer Date

Partnerships Recording for the Blind and Dyslexic (RFB&D) l Virginia Department for the Blind and Vision Impaired (DBVI) l Virginia Correctional Enterprises (VCE) l AIM-VA, GMU (KIHd) Conversion Specialists l Don Johnston, Inc. l American Association of Publishers l Date

Print Instructional Materials in the Digital Age Date

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Recent Headlines l The Death of Traditional Book Publishing. Sunday, December 11, 2007 l The death of the printed author? Literary journalism seems to be booming online in a way that is not in print. And ebooks are on the way. Sunday, 14 September 2008 l Will Digital Textbooks Work for Students? by Josh Catone l Textbooks Enter the Digital Era High-Tech options can save money and boost learning By Alex Kingsbury and Lindsey Galloway. Posted 10/8/06 l Digital Textbooks Ease Budget Burdens Textbook prices continue to skyrocket. Can digital textbooks stop the madness? l Digital Textbooks—Revolution or Myth? By Ruth Ziolkowski l Digital Textbooks: New Hope for the Visually Impaired. A company pioneers in the field of recorded and computerized educational books. Date

The Era of Digital Natives: They are native speakers of technology, fluent in the digital language of computers, video games, and the Internet. Rough Estimates 15 -20 year olds: • 10, 000 hours playing video games • 200, 000 emails & instant messages • 10, 000 hours on digital cell phones • 200, 000 hours watching TV • 5, 000 hours of book reading - Institute for Alternative Futures Date

Digital Natives — Learning Style (“Digital Natives, Digital Immigrants: Some Thought from the Generation Gap” Timothy Van. Slyke, The Technology Source, May/June 2003) l Digital Natives: l Demand information fast; l Parallel process and multitask; l Desire graphics; l Want random access (hypertext links); l Expect instant, frequent reward; l Play games. l What about the rest of us? l We are now considered digital immigrants Date

Poll Blogs l Vlogs l Twitter l Facebook l My. Space l RSS Feeds l Wikipedia l Flickr l You. Tube l I-Tunes l Bi. Ttorrent l Second Life l Date

You Know you’re a Digital Immigrant if…. Printing out your email (or having your secretary print it out for you l Needing to print out a document written on the computer in order to edit it (rather than just editing on the screen) l bringing people physically into your office to see an interesting web site (rather than just sending them the URL). l “Did you get my email? ” phone call. l Date

Virginia’s History with Accessible Instructional Materials for Students with Disabilities Date

Virginia Stats l l Commonwealth ethos Hybrid system of textbook purchase l l l Recent VA Legislative Changes 132 autonomous school divisions l Regional programs; Private schools growing daily 1, 232, 436 students served 172, 704 students with disabilities served under IDEA Potential Eligible Students under Copyright Exemption l 485 students with visual impairments l 911 students with orthopedic impairments l 15, 354 students with developmental delay l 63, 282 students with learning disabilities Date

Accessible Formats – History l Large Print l Photocopy machine l Black and white l Issues with contrast and clarity l Only been available for students with visual impairments - 485 to 80, 032 possible eligible students l Digital or E-text l Teacher generated l Copyright violations l Not always accessible - pdf l Little or no navigation features l Not universal to multiple software applications Date

Accessible Formats – History l Audio l Went from analog tapes to digital recording process l Individual or school membership with RFB&D paid by school division l Less than 50% of divisions had contracts l Braille l Huge cost - in excess sometimes of $30, 000 per book l Timely delivery l Cumbersome transcription process l Lack of access to AT devices that could use digital files for refreshable Braille displays l 30 year history Date

Goal and Challenge: l To build a system in Virginia that would reduce teacher burden, move toward high quality digital products, streamline the ordering process, promote successful partnerships and provide students the books they need, in the formats they want, in a timely manner. Date

New Process for the Future l Virginia has developed a new system to order, produce and deliver accessible instructional Materials l Single point of entry system l Library based system l Digital production l Partnerships with publishers l Partnerships with entities that can produce high quality accessible formats for students l Faster turn around time Date

Single Point of Entry l All orders regardless of format come through AIM-VA l Online ordering system – database driven l INMAGIC Solutions l Password protected l Online library l Control copyright through Digital Rights Managers – DRMs Date

Library System Contain entire state adopted book list l Requested materials to date l 1, 107 Books in system l Attempting to merge RFBD library l Search by multiple features l Date

Library System Ability to request books not listed l Which formats already available – now current with large print l Download PDF directly from ordering system – coming very soon l Date

AIM-VA Requests Sept 29 Audio Large Print Snapshot PDF Daisy E-TEXT Word RTF Braille Requests 875 732 82 59 322 1726 100 3896 Total Requests Date

Production l Digital production unit l High speed scanners and computers $500, 000 l Book bindings cut and scanned l Almost no electronic source material l Small team of workers creating a variety of formats: 2 full time – 42 students workers l Accessible PDF, word, Daisy l Large print outputs Date

Production l Currently can scan 20 books a day l Raw PDF l OCR and Daisy mark up - 30 days per book l 2 printing companies l Print 10 volumes a day each l Most books have 3 -8 volumes each l Cost $100 a book – 1726 books requested l $172, 600 - not all orders are in yet Date

Braille Obtained for purchase from contacts across US l If not available sent to production with transcribers l Moving toward digital production l Overall cost for books in excess of $250, 000 l l Does not include staffing costs, facility and equipment Date

AT Updates l AIMVA – statewide contract with Don Johnston Inc. – Read: Outloud Universal Access l Every school in Virginia has a two year unlimited site license Use only for students with disabilities in any classroom on any computer l Can be installed on students’ home computer l Cost is $2 per every student with a disability in Virginia l l AIM-VA E-text can be used with any of the leading text to speech software applications l Division can use current software or Read: Outloud Date

RFB&D Model l Change in model from past l From state funded leveled memberships l To statewide mega membership l 25, 00 books l Integrating RFBD library with AIMVA database l Created a series of issue and workarounds Date

NIMAS and NIMAC: Date

What is NIMAS? National Instructional Materials Accessibility Standard 34 CFR 300. 172(d)(2): IDEIA 2004 • A recommendation developed in 2004 by consensus of an expert panel of 40 key stakeholders • • Based on the international DAISY Book Standard: XML • • Approved by US Dept. of Ed in July 2004 Published in Federal Register on July 19, 2006 Additional regulations published on August 14, 2006 Digital Accessible Information System: Standard for producing accessible and navigable multimedia documents Purpose: “timely delivery” of high quality accessible specialized formats to students with print disabilities 3/15/2018 30 Date

NIMAS Source File 31 Date

What is the NIMAC? National Instructional Materials Access Center (IDEA Part D, Sec. 674) • • Establish and support a center at American Printing House for the Blind (APH) Receive and maintain a catalog of NIMAS instructional materials deposited by publishers • • • Does not have student ready versions Provide access to source files by accessible media producers Develop procedures to protect against copyright infringement http: //www. nimac. us/ 3/15/2018 32 Date

NIMAC Information l l Virginia is registered with the NIMAC All LEAs in Virginia opted into the NIMAC Virginia did not have access to the NIMAC until February 2008 Out of 3900 book requests: l l l 5 found for Braille in NIMAC, 29 found for E-text Almost no textbooks - all supplementals Implications: 3860 books had to be scanned Date

NIMAC Information l NIMAC indemnifies publishers against copyright rules l Difference between print rights and digital rights l Legal issue if publishers provide files directly to LEA or AIM-VA l Production time has increased ten fold l IDEA NIMAS provisions require LEA to change contracts with publishers to require NIMAC deposit l Does not require publishers to deposit files Date

Important Division Reminders Superintendents Memos: l NO. 40 - Sept. 15, 2006 l LEAs will play an important role in obligating publishers to submit essential source materials to the NIMAC. This will be accomplished by contract or by including appropriate language in purchase orders that require publishers to submit NIMAS-conformant files to the NIMAC, or provide assurances that they have already done so, for a specific title and version that is to be purchased. Date

Important Division Reminders l SUPTS. MEMO NO. 123 - May 9, 2008 l Appointment of Digital Rights Managers l Announcement of AIM-VA opening l AIM-VA Policy Statement l Attorney General requirements l May 7, 2008 l http: //kihd. gmu. edu/assets/docs/kihd/AIMVA/Forms/VA_Policy_set_forth_2008. pdf Date

Late Opening l February – May, 2008 l Attorney General - Development of Policies for Copyright Compliance l Not approved until May 6 th l Doors opened for orders on May 9 th l Training materials posted l No chance to do systematic training Date

AIM-VA Issues l l l l Production time l Outside vendors charge over $1 page to scan l $2 -3 a page to turn into e-text l 300 page text book would cost us $900 Divisions not registering Late or incorrect orders No history of systematic process for OI, LD community Printing companies l Not typical process and state requirements Learning as we fly – changing requirements No additional federal funding to assist VDOE or AIM-VA Date

Solutions l l l PDF copies of all orders before Sept 29 l Available soon through FTP site 5 new printing companies being sought l State bid process Push chapter requests instead of whole books Buying 3 new scanners Work with publishers LEAS change contracts and request NIMAS versions Date