A-5 AEROSPACE LANDING GEAR SYSTEMS POLICIES AND GUIDELINES

A-5 AEROSPACE LANDING GEAR SYSTEMS POLICIES AND GUIDELINES

A-5 COMMITTEE COMPOSITION SYMBOL TITLE OVERALL COMMITTEE A 5 Aerospace Landing Gear Systems SUB-COMMITTEES A 5 A Wheels, Brakes & Antiskid A-5 B Gears, Struts & Couplings A-5 C Aircraft Tires

GENERAL DESCRIPTIONS PANEL: Can exist for any committee or subcommittee Constitutes the technical experts in a field of technology Determines the scope & purpose of documentation. Provides input to, and assistence in, drafting or reviewing the document. Reviews & approves documents for technical correctness. SUBCOMMITTEE: Constitutes the applicatons experts in a field of technology Approves the scope, purpose & technical correctness of documentation. COMMITTEE: The industry’s representatives in a field of technology Approves documents to serve industry needs in a selected field of technology. Must have minumum of 50% response on documents to meet quorum req’m’ts. AEROSPACE COUNCIL: Representatives of the Aerospace industry Approves document use in the aerospace industry.

Membership Policy • PANEL: – PANEL Chairman requests a nominees support – Individual requests membership from Panel Chairman – Nominees willingness to abide by membership criteria • SUBCOMMITTEE: – SUBCOMMITTEE Chairman requests a nominees support – Individual requests membership from Subcommittee or Committee Chairman – Nominees willingness to abide by membership criteria • COMMITTEE AND COMMITTEE OFFICERS: – Nominated by a current member or Chairman – Individual requests membership from Committee Chairman – Nominees willingness to abide by membership criteria – Approval of support from nominees employer

MEMBERSHIP CRITERIA (Applies to Panels, Subcommittees and Committee) • PARTICIPATION: – Be a Leader at meetings: Initiate discussions, Contribute to Agendas, Sponsor new documents, Prepare updates of existing documents, Support technology advancement by Papers or Presentations, Meeting attendance, Voting on documents • ATTENDANCE: – 1 yr period: – 2 yr period: – 3 yr period: – – - 0 50% 100% 0 – 50% – 75% - 0 – 50% – >75% questionable (inquiry from chrmn may be req’d) reasonably expected desirable with questionable voting record, contact to ascertain continuing on committee reasonably expected desirable drop at discretion of A-5 Chairman expected with an acceptable voting record desirable • VOTING (REQUIREMENT FOR A-5, GOAL FOR SUBCOM. ): – Total record – – – 50% 60% 75% 100% unacceptable response questionable (inquiry letter from chairman) reasonably expected desirable

PANEL CHAIRMAN & CO-CHAIRMAN Promoter of Documentation of Design & Technology Information & Practices Panel Co-Chairman supports Panel Chairman & runs Panel business in absense of Panel Chairman. Compiles technically correct information from panel into a report or specification. Drafts or revises a document using panel inputs & technical expert information. Prepares document format to agree with SAE guidelines. Is responsible to maintain a schedule for continuous progress toward completion. Leads Panel meetings. Leads Panel evaluation of the document draft. Incorporates Panel critique into text of document draft. Stay within time constraints. Submits requests for Panel/Subcommittee/Committee/Aerospace Council ballots. Prepares justifications for changes, revisions, and disapprovals. Reviews and approves final text as prepared by SAE for publication.

STEPS IN CREATING/REVISING AN SAE DOCUMENT -- IDENTIFIES NEED FOR NEW DOCUMENT OR 5 YR UPDATE REVIEW -- PLACES DOCUMENT ON AGENDA & ASSIGNS PROJECT NUMBER -- REQUESTS VOLUNTEER OR APPOINTS DOCUMENT PANEL CHRMN & CO-CHRMN -- REVIEWS DOCUMENT COM. /SUBCOM. ___________________________________ -- CREATES OR REVISES DOCUMENT -- REVIEWS DOCUMENT PANEL ______________________________________ -- VOLUNTEERS OR IS APPOINTED AS PANEL CHAIRMAN -- LEADS DRAFT OR REVISION OF DOCUMENT -- LEADS PANEL EVALUATION OF DRAFT -- INCORPORATES PANEL INPUTS -- WRITES JUSTIFICATION OF CHANGES/REVISIONS -- ANNOTATES TEXT TO IDENTIFY CHANGES/REVISIONS -- BALLOTS PANEL FOR APPROVAL -- RESOLVE PANEL BALLOT DISAPPROVALS -- REQUEST SAE TO BALLOT COMMITTEE -- RESOLVE COMMITTEE DISAPPROVALS -- REQUEST SAE TO BALLOT ASC -- RESOLVE ASC DISAPPROVALS -- REVIEW FINAL PROOF COPY PANEL CHAIRMAN _________________________________ -- BALLOTS COMMITTEE, SUBCOM, PANEL -- BALLOTS AEROSPACE COUNCIL -- PREPARES FINAL TEXT -- PUBLISHES DOCUMENT SAE _______________________________________

COMMITTEE A-5 PROCESS FLOW CHART FOR DOCUMENT PREPARATION / REVISION / CANCELLATION / REAFFIRMATION COMMITTEE EVALUATES PROPOSAL DRAFT REVIEWED ON PANEL AGENDAS WILL COM. SPONSOR THE DOC. ? COMMITTEE OR MEMBER PROPOSES NEED FOR NEW DOCUMENT PANEL CHRMN REQUESTS PANEL APPROVAL NO PANEL CHRMN INCORPORTATES CHANGES STOP YES START EXISTING DOC. DUE FOR 5 YR. REVIEW DID YES PANEL APPROVE DRAFT ? NO DID COM. /SUBCOM. APPROVE DRAFT ? YES SPONSOR & PROJ. # ASSIGNED NO WILL DRAFT CHANGES BE MADE ? PANEL PREPARES DRAFT COM. /SUBCOM. BALLOTED FOR APPROVAL NO PANEL ACTS ON UNRESOLVED ISSUE YES NO WERE COMMENTS RESOLVED WITH CHANGE ? NO WERE COMMENTS RESOLVED W/0 CHANGE ? YES PANEL CHRMN EVALUATES DISAPPROVALS COM. RESOLVES OUTSTANDING ISSUE PANEL CHRMN SIGNS SAE RELEASE AEROSPACE COUNCIL BALLOTED FOR APPROVAL NO YES DID COM. APPROVE DRAFT ? YES PANEL CHRMN CONTACTS NON-VOTERS PANEL CHRMN & SAE FORMAT DOCUMENT DID COUNCIL APPROVE DOC. ? YES WERE THERE ADEQUATE VOTES ? YES NO NO SAE CONTACTS NON-VOTING MEMBERS WERE THERE ADEQUATE VOTES ? NO PANEL CHRMN EVALUATES DISAPPROVALS SAE PUBLISHES DOCUMENT COPIES TO PANEL CHRMN & CHAIRMAN YES WERE COMMENTS RESOLVED W/O CHANGE ? NO COMPLETION CERTIFICATE ISSUED END YES

PROJECT CODES FOR COMMITTEE A-5, & ITS SUBCOMMITTEES & PANELS CODE COMMITTEE OR SUBCOMMITTEE FUNCTION A 5 -xx-1 A-5 Aerospace Landing Gear Systems A 5 -xx-2 , etc. A 5 A-xx-1 A-5 A Wheels, Brakes & Antiskid A 5 A-xx-2, etc. A 5 B-xx-1 A-5 B Gears, Struts & Couplings A 5 B-xx-2, etc. A 5 C-xx-1 A-5 C Aircraft Tires A 5 C-xx-2, etc. Where “xx” refers to the last two digits of the year of initiation of the project.

RESOLUTION OF A NEGATIVE A-5 VOTE A negative vote can be an “Approval with Comment” or a “Disapproval” VOTER: Critique must be based on the correct panel, subcom. or committee criteria. Must provide a detailed explanation on a specific issue(s). Must suggest remedial action. PANEL CHAIRMAN: Must consider “comments” made on committee approval ballots. Must contact “disapproving” committee voter on each issue for a: Resolution without change- Withdraw negative vote, continue ballot process. Resolution with minor editorial changes- Withdraw negative, correct text, panel approval, continue ballot. Understand rationale that does not allow resolution- Stop ballot process, panel action required. PANEL: Must act on each unresolved issue from panel & subcommittee ballots & document resolution in minutes as: Agree on valid technical negative- Withdraw from ballot, corrective action, initiate new ballot. Agree on minor editorial changes- Agree on changes, move forward. Agree to disallow negative (2/3 member approval)- Response to voter, move forward with explanation. Agree that negative was not an issue open to balloting(2/3 approval)- Response to voter, move forward with explanation. Agree that negative was previously resolved- Response to voter with ref. showing resolution, move forward. COMMITTEE / SUBCOMMITTEE: Must act on unresolved issue from committee ballot. Must approve resolution by 2/3 present (voice vote OK). Must document resolution in minutes.

CRITICISMS ON BALLOTING I’m too busy!!! Panel Member: yeilds no response do you have sufficient interest? ? ? should you remain a member of the panel? ? ? Subcom. /Comm: are you trying to evaluate more than the scope/purpose? ? ? can you trust the panel for technical content? ? ? I’m not qualified!!! Panel Member: yeilds a waive do you trust the other panel members? ? ? call someone you do trust and ask questions. is your expertise related to this panel’s responsibilities? ? ? Subcom/Comm: you can’t be expected to be qualified in all technical areas. you need to trust the panel for the technical evaluation. confine your assessment to the purpose and scope.

MINUTES Individuals submitting to the minutes MUST provide BRIEF summaries: - Stating significant issues, decisions, results and/or conclusions. - Submitted to the meeting secretary during or immediately following the meeting. - Copies of ‘overhead charts’ to be included in the minutes must: - be provided at the meeting on disc or to secretary the week after the meeting. - in electronic format. The STATUS of documents and projects should be in the written minutes. Committee/Subcommittee Secretaries are to submit minutes to: - Committee/Subcommittee Chairmen within 4 weeks following the A 5 meeting. Committee/Subcommittee Chairmen are to review and approve minutes within 1 week & forward report for distribution by SAE.

COMMITTEE/SUBCOMMITTEE MINUTES FORMAT • PANEL REPORTS • ACTIVITY REPORTS • PRESENTATION REPORTS • Title • Presentor and affiliation • Brief Summary (One Paragraph) • Copy of Charts (electronic) • MEMBERSHIP • ISSUES • Old and New Business • 5 YR. DOCUMENT REVIEW STATUS • ATTACHMENTS: • As necessary to provide information to the entire Committee of general interest.

PANEL MINUTES FORMAT Project # ____ Document Name AIR/ARP/AS # _______ Panel members Include the following: • Short (concise) charter or purpose. (1 sentence) • Brief synopsis of panel action and status. • State briefly the issues under consideration that affect progress on the project. . Identify who will take action to resolve the issues. • Issues: • State concern in one sentence • State assignment(s) for work • Who will take action? • Estimated completion date? • Estimate of panel time required for the next meeting.