623 Basics DEPARTMENT OF THE AIR FORCE Headquarters

623 Basics DEPARTMENT OF THE AIR FORCE Headquarters US Air Force Washington, DC 20330 -1030 AFSC 2 XXXX CAREER FIELD EDUCATION AND TRAINING PLAN Return to main training page CFETP 2 XXXX 7 May 02

Joe P. Ammo Part I – Must have last name, first name, middle initial, rank, duty AFSC, trainee’s signature and date trainee signed.

Part II – Document with CDC title, course number, number of volumes and month year completed. Part III – Document any formal training, training courses, PME schools etc.

Individual’s 623 must be organized IAW the master training plan. . A. ECI Form 34, Field Scoring Sheet(s) (only required for members in upgrade training). * B. CFETP. C. Interim Changes to the CFETP (If any) D. AF Form 797 (if applicable to duty section). E. Initial evaluation briefing. G. AF Form 623 a. * Ensure both supervisor and trainee sign the ECI Form 34 s Note: Element NCOIC may add any material to the Individual’s Training Record they feel is necessary as long as they maintain the above list as a minimum.

CFETP/AFJQS Documentation. All personnel authorized to sign off tasks in Part II of the CFETP and 797 must be listed on the Identification Block of the CFETP, Part II. Ensure the trainers and certifiers are listed on the current Flight Trainer/Certifier Listing.

This Block needs to be filled in as Last Name, First Name, Middle Initial format.

This Block needs to be filled in as Written Initial…. Not spelled out…. JPA vs JPA.

This Block needs to be filled in with only the Last 4 of the SSAN, not the full SSAN.

This Blocks needs to be filled in with all the individual’s trainers/certifiers name and written initials.

MASTER CFETP Requirements circled in the Master CFETP must also be circled in the trainee’s CFETP Trainee’s CFETP

Documentation. Identify duty position requirements to include core tasks by circling the subparagraph number next to the task statement. As a minimum for initial certification, complete the following columns in Part II of the CFETP: Training start date (day, month, year). Training complete date (day, month, year). Trainee Initials. Trainer Initials. Certifier initials when required by AFCFM (for tasks requiring third-party certification). 5 10 Jun 01 24 Jun 01 JPA HSG DMB

NOTE: All entries on documents contained in the AF Form 623, to include: The CFETP, AFJQS, AF Form 623 a, AF Form 797, Special Task Certification / Recurring Training, and any additional training documents as determined by local requirements, will be documented in pencil.

Transcribing documentation to a new CFETP is an administrative function, not a re-evaluation of training. Use the new CFETP to identify and certify current training requirements and to retain previous qualifications from the previous version. For tasks previously certified and also required in the current duty position: • For non-core tasks: circle the task, enter the current date, trainee, and trainers initials. • For core tasks: circle the task, enter the current date, trainee, and certifiers initials. 12 Feb 02 5 12 Feb 02 JPA HSG Annotate the AF Form 623 a, (for example, “I certify the information contained in the CFETP dated XX was transcribed to the CFETP dated XX, and the trainee was given the superceded CFETP. ” Signed, dated, supervisor and trainee). For newly identified training requirements on the new CFETP, refer to documentation paragraph above for certification/documentation procedures.

Transcribing documentation to a new CFETP is an administrative function, not a re-evaluation of training. Use the new CFETP to identify and certify current training requirements and to retain previous qualifications from the previous version. For tasks previously certified but not required in the current duty position (do not circle), transcribe only the previous certification date (no initials). 12 Feb 02 JPA HSG 24 Jun 01 Annotate the AF Form 623 a, (for example, “I certify the information contained in the CFETP dated XX was transcribed to the CFETP dated XX, and the trainee was given the superceded CFETP. ” Signed, dated, supervisor and trainee). For newly identified training requirements on the new CFETP, refer to documentation paragraph above for certification/documentation procedures.

Trainer/Certifier’s CFETP 10 Jun 01 24 Jun 01 IDM HIG Trainer must be initialed off in his/her CFETP before he/she can initial off his/her trainee. 17 Dec 01 3 Jan 02 JPA IDM Trainee’s CFETP

Master CFETP Short Quiz…. Using this Master CFETP and ….

…this Identification page as a guide. . .

Trainee’s CFETP 10 17 Jan 02 JPA IDM 17 JPA Feb 02 19 Jan 02 19 JPA IDM Jan 02 19 07 Feb 02 Jan 02 IDM JPA RST …find common mistakes on this trainee’s CFETP. Return to Master CFETP

Trainee’s CFETP 10 17 Jan 02 JPA IDM 17 JPA Feb 02 19 Jan 02 19 JPA IDM Jan 02 19 07 Feb 02 Jan 02 IDM JPA RST Trainee initialed w/o completion date and trainer’s initial. Return to Master CFETP

Trainee’s CFETP 10 17 Jan 02 JPA IDM 17 JPA Feb 02 19 Jan 02 19 JPA IDM Jan 02 19 07 Feb 02 Jan 02 IDM JPA RST For Core Task, Certifier needs to initial in the Certifier’s block. Return to Master CFETP

Trainee’s CFETP 10 17 Jan 02 JPA IDM 17 JPA Feb 02 19 Jan 02 19 JPA IDM Jan 02 19 07 Feb 02 Jan 02 IDM JPA Missing circle. Master identified this as a duty requirement. Return to Master CFETP RST Missing Trainee’s initial

Trainee’s CFETP 10 17 Jan 02 JPA IDM 17 JPA Feb 02 19 Jan 02 19 JPA IDM Jan 02 19 07 Feb 02 Jan 02 IDM JPA RST Not only is this trainer not in the Identification page of the trainee’s CFETP, this trainer initialed off in certifier’s column for non-core task. Return to Master CFETP

Trainee’s CFETP 10 17 Jan 02 JPA IDM 17 JPA Feb 02 19 Jan 02 19 JPA IDM Jan 02 19 07 Feb 02 Jan 02 JPA Start date is after the completion date. Return to Master CFETP RST

Trainee’s CFETP 10 17 Jan 02 JPA IDM 17 JPA Feb 02 19 Jan 02 19 JPA IDM Jan 02 19 07 Feb 02 Jan 02 IDM JPA RST FYI: If Core Task has start date (Not Transcribed) there must be a completion date, Trainer and Certifier (other than the trainer)’s initials. Return to Master CFETP

Maintenance of CFETPs for personnel in retraining status. Maintain CFETP from previous AFSC until commensurate skill level is achieved, then give the obsolete field CFETP to the individual. Decertification and Recertification. When a supervisor determines an airman is unqualified on a task previously certified for their duty position, the supervisor erases the previous certification, or deletes certification when using automated system. Appropriate remarks pertaining to the reason for desertification are entered on the AF Form 623 a. Begin recertification (if required) following procedures in documentation paragraph above.

15 22 Jan 02 JPA AF Form 797 IDM 15 22 Jan 02 JPA AF Form 797: IDM

AF Form 797, Job Qualification Standard Continuation/Command JQS. The AF Form 797 is a continuation of the CFETP, Part II, or AFJQS. It defines locally assigned duty position requirements not included in the CFETP, Part II. The AF Form 797 disposition is the same as the CFETP and AFJQS. NOTE: Career knowledge items require an evaluation tool to verify attainment of knowledge.

15 22 Jan 02 JPA AF Form 797 IDM 15 22 Jan 02 JPA Same process as documenting the CFETP IDM

15 22 Jan 02 JPA IDM 15 22 Jan 02 JPA IDM Any Inputs to the 797 must have a Technical Reference (TR) AF Form 797

15 22 Jan 02 JPA IDM 15 22 Jan 02 JPA Ensure that this blocks are filled in AF Form 797 IDM

Ensure that this block is filled in Ammo, Joe P. AF Form 623 a

AF Form 623 a, On-the-Job Training Record Continuation Sheet. The AF Form 623 a will be used to document an individual’s training progression. This form will be used to reflect status, counseling, and breaks in training. Just about anything may be documented on the 623 a as long as it pertains to the members’ training. Examples include initial CDC issue, CDC completion schedule, explanations of delays in CDC completion or training requirements, problems encountered with task certification (if any), and any training related counseling statements. When used for training-related counseling, include strengths, weaknesses, areas to improve, and means to improve. Both the supervisor and the trainee must sign and date any entry. Maintain the AF Form 623 a as long as it pertains to the current training objective (i. e. , award of the skill level or completion of qualification training). The supervisor will determine if any additional AF Form 623 a will remain in the training record.

AF Form 623 a, On-the-Job Training Record Continuation Sheet. AFI 36 -2201 states that the supervisor will make notations on the 623 a “as required” which is an ambiguous term. Generally, at a minimum, supervisors should periodically: 1. Check the upgrade training status of the trainees appointed to them. 2. Check the trainees’ OJT records for errors or training opportunities and/or shortfalls. 3. As required, make a notation on the trainees’ 623 a giving training status of OJT, CDC, and Ancillary training. A lack of notations on the 623 a for long periods would give the appearance of a lack of training whether one existed or not. Remember, the ultimate responsibility for the members’ 623 OJT training record falls upon THE SUPERVISOR. Although, the trainee has a vested interest in his/her own training records and should remain responsible for their own records. Supervisors take a minute to read this page again

Conclusion Hopefully this slide show will help you learn the proper way to maintain your training records. Any questions or support needed in how to maintain the AF Form 623 or any other training question can be referred to your Unit Training Manager.