21 st CCLC Fall Workshop September 9 10

21 st CCLC Fall Workshop September 9, 10, 17, 2009

Welcome FY 10 Grantees! America SCORES Chicago Aspira, Inc. of Illinois Beacon Street Gallery and Performing Arts Bloom Township HSD 206 Board of Trustees of the U of I Brighton Park Neighborhood Association Bureau Henry Stark ROE 28 Cahokia SD 187 Canton SD 66 Center for Community Academic Success Partnerships

FY 10 Grantees Center for Community Arts Partnership, Columbia College Central States SER Champaign Ford ROE 9 Chicago Arts Partnership in Education Chicago Public Schools 299 Chicago Youth Centers Christopher SD 99 Cities in Schools, Aurora Comer Science and Education Foundation Community Consolidated SD (Evanston)

FY 10 Grantees Crete Monee SD 201 U Dallas ESD Dolton West SD 148 East Richland CUSD 1 Egyptian CUSD 5 Enlace Chicago Family Focus Freeport SD 145 Henderson Mercer Warren ROE 27 Howard Area Community Center

FY 10 Grantees Illinois Alliance of Boys and Girls Clubs Jane Addams Hull House Association Logan Square Neighborhood Association Mt. Vernon SD 80 Madison SD 12 Meridian CUSD 101 Metropolitan Family Services Neighborhood Technology Resource Center National Museum of Mexican Art Nicasa

FY 10 Grantees Northeastern Illinois University Passages Alternative Living Programs, Inc. Peoria SD 150 Project Success of Vermilion County Proviso Leyden Council for Community Action Quincy SD 172 Rock Island ROE 49 Rockford SD 205 Round Lake SD 116 School District U-46 (Elgin)

FY 10 Grantees Springfield SD 186 Umoja Student Development Corporation Urbana SD 116 Waukegan CSD 60 West Chicago Elementary SD 33 Will County ROE 56 Windows of Opportunity YMCA of Southwest Illinois

Gail’s FY 07 Grants Alton SD 11 CPS 299 Family Focus, Inc. Driven and Empowered Youth Northeastern Illinois University Center for Community Academic Success Partnerships (CCASP) Chicago Youth Centers

Gail’s FY 08 Grants Beardstown SD 15 Alton SD 11 East St. Louis SD 189 Benton SD 103 Family Focus, Inc. Metropolitan Family Services Children’s Home and Aid Society Dime Child Foundation

Gail’s FY 08 Grants Decatur SD 201 Mt. Vernon SD 61 Canton Union SD 66 Homework Hangout Springfield Urban League Project Success of Vermilion County Springfield SD 186 Westside Health Authority CCASP

Gail’s FY 09 Grants Enlace Firman Community Services Driven and Empowered Youth Center of Higher Development Central States SER

Gail’s FY 10 Grants Christopher SD 99 Canton Union SD 66 Meridian SD 101 Springfield SD 186 Family Focus, Inc. Enlace YMCA of Southwest Illinois Brighton Park Neighborhood Council

Gail’s FY 10 Grants Logan Square Neighborhood Association Passages Alternative Living Programs, Inc. Aspira, Inc. Quincy SD 172 Central States, SER Northeastern Illinois University CCASP Egyptian SD 5 Metropolitan Family Services

Gail’s FY 10 Grants Cahokia SD 187 Umoja Student Development Corporation Mt. Vernon SD 80 Howard Area Community Center American SCORES Chicago Urbana SD 116 Madison CUSD 12 Crete-Monee SD 201 U Dallas ESD 327 East Richland CUSD 1 Peoria SD 150

Gail’s FY 10 Grants (continued) Henderson Mercer Warren ROE 27 Project Success of Vermilion County Champaign Ford ROE 9 Brighton Park Neighborhood Council CPS 299 Chicago Youth Centers Family Focus, Inc.

Gary’s FY 07 Grants Cities in Schools, Aurora SD U-46 (Elgin) Dolton SD 148 Bureau Henry Stark ROE 28 Rockford SD 205 Comer Science and Education Foundation Urban Solutions Centers for New Horizons

Gary’s FY 08 Grants Breakthrough Urban Ministries Cities in Schools, Aurora Will County ROE 56 Waukegan SD 60 Berwyn South SD 100 Dolton SD 148 Rock Island ROE 49 Rockford SD 205

Gary’s FY 08 Grants Bureau Henry Stark ROE 28 Nicasa Jones Memorial Community Center Beacon Street Gallery and Performing Arts Southwest Youth Collaborative Build, Inc. Northwestern University Settlement Boys and Girls Clubs of Chicago Illinois Alliance of Boys and Girls Clubs

Gary’s FY 09 Grants West Harvey Dixmoor SD Dolton SD 149 St. Anne CHSD 302 CCSD 65 (Evanston) Rock Island ROE 49 Community Arts Partnerships in Education

Gary’s FY 10 Grants Bureau Henry Stark ROE 28 West Chicago ED 33 Rockford SD 205 Board of Trustees of the U of I Windows of Opportunity SD U-46 (Elgin) Will County ROE 56 Comer Science and Education Foundation Rock Island ROE 49 Center for Community Arts Partnerships, Columbia College

Gary’s FY 10 Grants Nicasa Neighborhood Technology Resource Center Dolton West SD 148 Bloom Township HSD 206 Illinois Alliance of Boys and Girls Clubs Cities in Schools Aurora 2000 Chicago Arts Partnerships in Education Proviso Leyden Council for Community Action National Museum of Mexican Art

Gary’s FY 10 Grants Beacon Street Gallery and Performance Co. Round Lake Area SD 116 Freeport SD 145 Jane Addams Hull House Association CCSD 65 (Evanston) Waukegan SD 60

Grantee Responsibilities n Implement the program in the approved proposal ¨ Make no programmatic changes without filing an amendment Do not change hours of programming n Do not make major changes in staff levels without permission, especially related to administrative salaries or instructional salaries n Do not change/add/delete schools approved in proposal n

Responsibilities n Follow Program Specific Terms of the Grant, RFP Attachment 13 ¨ Maintain attendance records ¨ Maintain the size and scope of the program throughout the lifetime of the grant ¨ Gather data as required for the Profile and Performance Information Collection System (PPICS) reporting for the Annual Performance Report to USDE ***Call your consultant if you have questions

Amendments n Programmatic—Adding/changing staff, programmatic changes ¨ Do as needed during the year ¨ Do before any change is made ¨ Do not change schools n Fiscal—Cells within budget change by $1000 or 20% whichever is greater; opening a new cell ¨ Do before the change is made ¨ Do not wait until end of year n Amendments require a minimum of 30 days before the end date of the grant

Out of State Travel n n n 50 or more miles from Illinois’ borders No out of state travel without prior permission from ISBE Submit request on form to be accessed online at www. isbe. net/21 cclc ¨ Request should come from the fiscal agent, not the individual school or person Do not schedule airfare, hotel, etc. , until permission is received. USDE 21 st CCLC Summer Institute travel is exempt from this requirement.

Projected Numbers of Students n If projected numbers change by 10%, either more or less, send ISBE a letter to indicate this for the permanent file. n If not, ISBE auditors will cite this exception when auditing.

PPICS FY 09 Due Date n All data must be updated, entered, and certified by November 2, 2009. n Funds will be frozen for projects that do not complete the APR by this time.

PPICS Requirements FY 10 Cohort n Complete only the Grantee Profile by November 2, 2009. n Refer to program binder for PPICS reporting requirements for FY 10 and put systems into place at this time for reporting summer 2009 and school year 2009 -2010 data, i. e. , for the FY 10 APR.

PPICS Reporting n Three milestones were established this year and will continue in FY 10. ¨ ISBE/LPA will review timelines and provide more information. n LPA will provide tips and assistance. n Funds are currently frozen for some projects because milestones were not met.

Yearly Activities n Monthly Webinars n Mandatory Evaluation and Sustainability Workshops n Monitoring and Site Visits n ISBE Compliance Audits

Yearly Activities n PPICS Assistance n Quarterly Newsletter n Quarterly Professional Development Advisory Group (PDAG) Meetings n 21 st CCLC List Serv Postings n Statewide Evaluation (NIU)

Important FY 10 Dates n October 2009 ¨ Evaluation Workshops ¨ Monitoring Visits (ongoing through February) ¨ Lights ON! Afterschool, Oct. 22 n November 2, 2009 ¨ PPICS completed and certified n January 2010 ¨ Sustainability Workshops ¨ Mott State Networks Meeting

Important FY 10 Dates n February 2010 ¨ 9 -11, NCLB Conference, Chicago ¨ 17 -20, Foundations Conference, Jacksonville, FL n April 2010 ¨ 13, Spring Workshop, Oak Lawn; Continuation Applications distributed ¨ 19 -21, National Afterschool Association Conference, Washington, DC ¨ PPICS reopens for FY 10 data

Summer Activities n July-August 2010 ¨ FY 11 Continuation Applications, July 1 ¨ Summer Institute--TBA

ISBE Monitoring Visits Conducted by LPA n Fidelity to Proposal n n FY 07, FY 08, and FY 09 grantees to be visited No surprises Public documents Training held by webinar on August 25, 2009 ¨ n Fidelity to PPICS n n Archived at https: //portal. learningpt. org. isbe 21 cclc/public PPICS Fidelity Rubric Quality Programming n Observation of Activities

Important Contact Information n Springfield Office— 217. 524. 4832 Marci Johnson, Division Supervisor, marjohns@isbe. net ¨ Gail Meisner gmeisner@isbe. net ¨ Gary Miller gmiller@isbe. net ¨ Pam Bokamp, pbokamp@isbe. net ¨ n Learning Point Associates — 630. 649. 6696 PPICS assistance-866. 356. 2711 ¨ https: //portal. learingpt. org. isbe 21 cclc/public ¨ n ISBE Website— ¨ www. isbe. net/21 cclc n n Forms Announcements

Questions? ? ?