2014 Student Transcript and Academic Record Repository STARR

2014 Student Transcript and Academic Record Repository (STARR) Collection Overview May 1, 2014

PRESENTERS Center for Educational Performance and Information (CEPI) § § Rachel Edmondson, Data Analyst Meghann Omo, Data Analyst 2

OVERVIEW § Timelines § 2014 STARR Changes § Process Overview § Next Steps § Documentation 3

TIMELINE UIC Submission Windows IHEs are not able to obtain UICs in March 2014 because of K-12 data collection. Open Date Sep. 25, 2013 Dec. 16, 2013 Apr. 1, 2014 Ongoing Bulk File Upload Student Search Close Date Oct. 31, 2013 Feb. 28, 2014 Jun. 13, 2014 Ongoing STARR Submission Window For 2014, the STARR population should include student data for all terms ending between June 2013 and May 2014. Open Date May 19, 2014 Close Date Jun. 20, 2014 4

2014 CHANGES CEPI will continue their partnership with Parchment for sending/receiving transcripts STARR Collection will occur in the Michigan Student Data System (MSDS). Benefits of moving STARR collection to MSDS: Same look and feel as the IHE Request for UIC Collection One contact for customer support Quicker response for data quality Field level validation, no longer just file level 5

2014 CHANGES Summary of changes to XML schema Streamlined XML schema, less embedded elements Removal of “user defined extensions” New fields Removal of fields Modification of existing fields All changes have been vetted with the Adult Learner Workgroup CSV to XML Conversion Tool has be updated to meet the 2014 schema 6

2014 CHANGES New Fields High School Student (optional) Dual Enrolled Other High School Student Postsecondary Enrollment Type (required) First. Time Continuing Re-admit Transfer. In Academic Year Designator (required) YYYY-YYYY CTE Concentrator (optional) Yes/No 7

2014 CHANGES Fields removed Most of the Transmission Record High School Building EEM Entity Code High School District EEM Entity Code High School Graduation Year High School Name Country Residency (International) Permanent Country 8

2014 CHANGES Modifications of existing fields Course. Credit. Basis Changed enumerations to Remedial. Reading, Remedial. Writing, Remedial. Math, Remedial. Science & Regular Will no longer need to collect a separate crosswalk from IHEs Multi-Select Field. Example: Course. Credit. Basis could contain Remedial. Reading and Remedial. Writing. Session. Designator YYYY to YYYY-MM 9

2014 CHANGES Modifications of existing fields (continued) Residency. Status. Code Changed enumerations to align with Common Education Data Standards (CEDS) In. District, In. State, Outof. State Added additional enumerations based on feedback from the workgroup Not. Reported and International Expanded max length of name fields (from 35 to 50) Gender Removed unknown as an enumeration Academic. Award. Level Changed enumerations to align with CEDS 10

2014 CHANGES Modifications of existing fields (continued) Student. Level. Code Changed enumerations to align with CEDS Added additional based on feedback from the workgroup Nondegree Undergraduate, Nondegree Graduate, Community. College Transfer Seeking Only* Grade. Point. Average Moved location within schema Course. CIPCode Changed max length to 7 *Definition: A student who intends to transfer to a 4 -year institution without earning a degree or certificate at the community college 11

PROCESS OVERVIEW 1. Obtain UICs 2. Create/ Validate STARR File 3. Upload STARR File 6. Resolve Records 7. Review Reports 8. Certify Collection 4. Check STARR File Status 5. Review Records

UPLOAD STARR FILE 13

CHECK FILE STATUS 14

REVIEW RECORDS AND REPORTS 15

REVIEW RECORDS AND REPORTS 16

REVIEW RECORDS AND REPORTS 17

REVIEW RECORDS 18

REVIEW RECORDS 19

REVIEW RECORDS 20

RESOLVE RECORDS 21

CERTIFY RECORDS 22

CERTIFY RECORDS 23

DE-CERTIFY RECORDS 24

CERTIFIED STAGING RECORDS 25

CERTIFIED STAGING RECORDS 26

NEXT STEPS CEPI will continue to update documentation and create training materials, etc. – COMPLETE (except FAQs) BETA testing March 18 th through April 3 rd. COMPLETE STARR Security Agreements due April 11 th COMPLETE STARR development will continue through April with the collection opening May 19 th. – Currently Regression Testing System end-to-end Data Quality will be run twice during the collection. 27

DOCUMENTATION • All materials for the UIC and STARR collections are on CEPI’s Institutions of Higher Education website. • Go to www. michigan. gov/cepi • Click on Institutions of Higher Education To access the site directly, go to: http: //www. michigan. gov/cepi/0, 4546, 7 -113 -57943 --, 00. html • 28

QUESTIONS? Contact CEPI customer support at CEPI@michigan. gov or (517) 335 -0505 and select option 3. Rachel Edmondson (Edmondson. R 2@michigan. gov) Meghann Omo (omom@michigan. gov) 29