2008 09 Annual Performance Presented by Mr B Vakalisa

2008/09 Annual Performance Presented by Mr B Vakalisa Acting: Deputy Director- General: Corporate Services Department: Water Affairs (DWA) 17 November 2009 1 1

PRESENTATION OUTLINE • • • 2008/09 Performance Future Performance Employment Equity Financial Misconduct Implementation of Section 195 of the Constitution 2 2

2008/09 Performance Strategic objective Output Indicator/ Target Actual achievements Transformation of the State and Society Organisational Structure Revised and Approved Degree of Alignment of the Org. Structure to DWAF Strategy Finalised and Approved Structure by 30 September 2008 • 3 rd Draft of the Org. Structure Approved by the Minister for Consultation with DPSA. • Branches and Chief Directorates have been Aligned with the Strategy • Revised Structure Not Implemented. Awaiting DPSA Approval. 3 3

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Effective Legal Support Provided • Number of Successful Cases – On Ongoing Basis • 33 Court Cases and 6 Water Tribunal Successfully Finalised • Degree of Compliance with Legislation and Policies – On Ongoing Basis • Notices were Drafted in the Department, e. g. , Call for the Registration for Waste Discharge, Notice to Bring Section 18 of the National Forest Act 4 4

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Human Resources Development Strategic Framework Developed & Implemented • Skills Audit Undertaken by 31 Dec. 2008 • Not Achieved • Number of Participants Completing Training and Development Programmes • 61 Training Interventions Implemented • Degree of Support to Interns, Bursary Holders and Young Graduates • Induction Programs, On-Job Training and Short Courses were Done. 5 5

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Effective Communicatio ns and Stakeholder Relationship Number Of Media Briefings and Advertorials: 4 Media Briefings/Annum, 6 Advertorials • 6 Media Briefings • 43 Advertorials Positive Media Profile (for the Year) • Water Week Activities • Public Engagements on Water for Growth and Development Degree of Participation and Public Awareness of Departmental Programmes – 4 Forestry Campaigns 10 Forestry Related Public Awareness Programmes 6 6

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Organisation for Women in Water Sanitation, and Forestry Functioning Women’s Organisation by 31 March Launched in August 2009 Increased Awareness Around Disability Number of Interventions/ 6 Targeted Achieved 7 7

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Expanded Public Works (EPW) Programme s National Youth Development Strategy Developed 30 June 2008 • Not Achieved Transformation Number of Strategies Interventions/ 6 Developed Targeted and Implemente d Achieved 8 8

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Continued from the Previous Slide • Degree of Increase in the Intake of Young Graduates and Bursary Holders – 100% Intake of Students Completing Studies • 100% Intake of Bursary Holders Achieved. • 42 External Bursaries Awarded • 290 Internal Bursaries Awarded • Post-Training Impact Assessment Tools Developed and • Not Achieved Implemented by 31 August 2008 9 9

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Continued from the Previous Slide • Learnership, Internship and Mentorship Programme Implemented by 30 July 2009 • 100% Intake of Bursary Holders Achieved. • 42 External Bursaries Awarded • 290 Internal Bursaries Awarded • Post-Training Impact Assessment Tools Developed • Not Achieved and Implemented by 31 August 2008 10 10

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Continued from the Previous Slide • Learnership, Internship and Mentorship Programme Implemented by 30 July 2009 • Internship Programme in Finance & Internal Audit Implemented. • Mentorship for all Interns Done • 290 Internal Bursaries Awarded • Post-Training Impact Assessment Tools Developed • Not Achieved and Implemented by 31 August 2008 11 11

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Continued from the Previous Slide • Learnership, Internship and Mentorship Programme Implemented by 30 July 2008 • Internship Programme in Finance & Internal Audit Implemented. HR Strategies Developed and Implemented by 31 March 2009 • 6 HR Policies Approved • 6 HR Policies in Draft • HR Strategy Developed • Grievance Protocol Developed Effective and Aligned HR Architecture Developed and Implemented • Mentorship Undertaken for all Interns 12 12

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements • 98% of Performance Management 97% of Financial Disclosures Management, • 90% Reduction in Probation Grievances Management, • 60% Probation Financial Disclosures and Management the Resolution of • 100% Compliance with Skills Development Act Grievances • 100% for EE Plan • Recruitment & Selection and OD Aligned to Business Continued from • Degree of Previous Slides the Previous Compliance with Slide Performance 13 13

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Turnaround Strategy for HR Implement ed • On-going Adherence to Job Evaluation, Recruitment & Selection, Appointment, Termination, Leave Administration Processes. • JE Drive Implemented • Turnaround time for R&S at 60 days • Turnaround time for Leave processing down to 5 days. • 80% Service Delivery Improvement Through Adherence to Standards • Achieved 14 14

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Improved Public Understand ing and Awareness on Water and Forestry Issues Number of Awareness Workshops, Instruments and Advertisement/ (3 Workshops, 3 Instruments, 6 Adverts) • 6 Workshops Done Appropriate Org. Structure Implemente d • Adoption of a New Structure and Implementation by 31 October 2008 • Revised High-level • 6 Instruments used During Water and Sanitation Weeks • 3 Adverts Done Structure Approved by Minister in Dec. 2008 15 15

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Effective Security Support Plan Develope d and Implemen ted Degree of Compliance with Legislation/ Minister’s & DG Offices Security Clearances by 30 June 2008. SMS Clearances by 31 July. % Vetted: • Minister and DG (46%) • SMS Members (36%) • Eliminate Security Breaches • Security Breaches not Eliminated – 26 Incidents • Comply to Security Requirements for Classified Information by 30 June 2008 • Quarterly Security Audits, Debugging of Office, Office Safes, Declaration of Secrecy 16 16

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Four Security Awareness Workshops by 30 June 2008 5 Security Awareness Workshops Held Security Policy Implemented by 31 March 2009 Security Policy Not Reviewed Eliminate Theft and Losses Zero Losses 17 17

2008/09 Performance Continued Strategic Objective Output Indicator/ Target Actual Achievements Continued from Previous Slides Effective and Aligned IT Architectur e Developed and Implement ed Degree of Compliance with Legislation and Policies/ IS Strategies, Policies, Systems and Governance Structures in place by 30 March 2009. • IS Strategy Document Produced. • 4 Policies Drafted but Not Approved. ØInformation Security ØBusiness Continuity ØMobile Device ØServer Room Degree of Availability of IT 98% Availability of IT Services and Support to Services and Support Clients – 96% Availability of IT Services and Support 18 18

2008/09 Performance Continued Strategic Objective Continued from Previous Slides Output Continued from the Previous Slide Indicator/ Target Actual Achievements Number of Strategic IT Thrusts Implemented/ 30 March 2009 • Enterprise Architecture Project Implemented • System Integration via Service Oriented Architecture Piloted Improved Quality of IT Services % of Maintenance Contracts and SLAs Developed – Meet % of Measures in SLAs Achieved 19 19

2008/09 Performance Continued Strategic Objective Continued from Previous Slides Output Provide Data and Information Integrity Actual Achievements % of Critical Applications Improved/ 100% of Indentified Critical Applications to be Improved 50% Done Implemented Project Management Office Improved Efficiency of DWAF Applications and Systems Indicator/ Target Achieved: PMO Fully Operational and IT Projects Registered and Managed through PMO • Implemented Storage Management Facility • Facility Fully Implemented • Upgrade Backup Management System • Backup Facility Improved 20 20

2008/09 Performance Continued Strategic Objective Continued from Previous Slides Output Indicator/ Target Actual Achievements Optimal IT Infrastructure 60% Server Room Facilities Upgraded 30% Done Microsoft Servers Optimised Project Completed Developed Disaster Recovery Plan Not Achieved Developed and Implemented Strategy by 30 June 2008 Not Achieved Open Source Strategy Developed and Implemented 21 21

2008/09 Performance Continued Strategic Objective Output Continued Implemented IT from Previous Outsourcing Slides (ITO) Project Developed and Implemented Electronic Document Management System Indicator/ Target Actual Achievements Project Plan in Place/ 30 April 2008 Not Achieved • Finalised User Requirements • Software Installed Not Achieved • Automated Document Tracking • March 2009 Rollout 22 22

Future Performance Strategic Objective Output (s) Performance 2009/10 targets Organisational Growth and Development Aligned organisational 100% Org. Structure structures, Governance and Implemented down to level 4 by end of 4 th Quarter processes Leadership Model implemented 4 Leadership Development Interventions Organisational Culture Interventions Implemented 4 Culture Interventions Healthy Employee Relations Climate • 100% SMS Members and Supervisors Trained on Labour Relations Practice • 100% Grievances Resolved 23 23

Future Performance Continued Strategic Objective Output (s) Performance targets 2009/10 Organisational Growth and Development Improved Implementation of PMDS • All Staff Assessed Based on Signed Performance Agreements Capability Statement in Place 2 % of the Training Budget Spent on Development and Training Programmes Implemented • 100% Performance Contracting Vacancy Management in 10% Vacancy Rate Line with HR Plan Improved HR Compliance 100% Compliance Policy Development 8 HR Policies 24 24

Future Performance Continued Strategic Objective Output (s) Performance targets 2009/10 Human Resources Plan Updated and Rolled out Detailed HR plan for all Chief Directorates/Directorates Increased Skills Base 100% of Critical Occupations on Critical and Scarce Catered for in the Learning Occupations Academy Vacancy Management in Line with HR Plan 10% Vacancy Rate Implemented MSP Interventions • Enterprise Architecture, Service Oriented Architecture, Business Process Management Deliverables • Refurbished Infrastructure • Document Management System • Automated M&E System 25 25

Future Performance Continued Strategic Objective Output (s) Performance targets 2009/10 Managed IT Operations 4 IT Governance Improvement Initiatives Regular and Reliable backup Processes Implemented Optimal/Effective Backup System by 31 Dec. 2009 Optimal storage and Archiving System Improved Storage Availability Improved and Compliant Archiving Processes Optimal Bandwidth Use Creating a Positive and Safe Physical Environment • 200 Offices and 5 Entrances upgraded • Security for all Buildings Upgraded • Compliance with Security Legislation and Policy. 26 26

Future Performance Continued Strategic Objective Output (s) Performance targets 2009/10 Legal cases successfully completed in the best interest of the Department. 100% Cases Successfully Completed Positive Media Profiling of Water Issues 5% Increase in Volume and Rating Implement Programmes to Improve Stakeholder Awareness and Understanding of the value of Water • 5 Joint Campaigns with other Departments • 3 DG Izimbizo • 1 Minister Imbizo • 5% Increase in Blog Entries • 7 Communication Tools Developed • 70% Compliance to Brand Identity • Increase website hits by 3% • 10 Publications of 4 Main Titles 27 27

Future Performance Continued Strategic Objective Output (s) Performance targets 2009/10 To Provide Gender Implementation of disability 15% Equality and Women Mainstreaming Programme Empowerment Implement Empowerment 5 Empowerment Initiatives Solutions Initiatives Women’s Organization in Place Women’s Organisation Fully Operational Accelerated Development Programme for Women Implemented 2 Programmes Launched 28 28

Future Performance Continued Strategic Objective Output (s) Performance targets 2009/10 Continued From Previous Slides Adherence to Employment Equity targets set by Cabinet 38% of women in Senior management (Current Baseline: 33%) Youth Development Strategy finalised 185 Youth Projects in 2009/10 BBBEE Plan 8% of 2009/10 Budget Implement skills development in line with relevant legislations 2% of training budget 29 29

Employment Equity Race & Gender Number % of Total NEAP Target Variance Male, African 6582 53. 6% 39. 1% +14. 5% Male, Coloured 423 3. 4% 5. 4% -2% Male, Indian 46 0. 37% 1. 8% -1. 4% Male, Total Blacks 7051 57. 4% 46. 3% 11. 1% Male, White 633 5. 2% 6. 8% -1. 6% Female, African 3984 31. 7% 35. 8% -4. 1% Female, Coloured 150 1. 2% 4. 7% -3. 5% Female, Indian 65 0. 53% 1. 1% -0. 57% Female, Blacks 4199 34. 2% 41. 6% -7. 4% Female, White 393 3. 2% 5. 3% -2. 1% Total Male 7684 62. 6% 53. 1% +9. 5% Total Female 4592 37. 4% 46. 9% -9. 5% Disabilities 40 0. 33% Total 30 30

Financial Misconduct CHARGES PROFERRED AGAINST EMPLOYEE² Without permission wrongfully utillized the State vehicle and involved in an accident whilst in possession of the vehicle Fraud FINDINGS OF DISCIPLINARY ENQUIRY Guilty SANCTION IMPOSED ³ Final Written Warning Dismissal FURTHER ACTION TAKEN AGAINST EMPLOYEE 4 No Criminal case to be opened against the Employee Official died of Natural causes on 8 May 2009. before the Department proceed with the recovery of the debt AMOUNT INVOLVED RECOVERY OF LOSS 5 R 10 351 -30 Money is being recovered in a monthly instalment of R 950 -00, since 13 March 2009 R 336 119 -00 Legal Services has commenced with a civil debt recovery claim against the Employee. R 126 208 -76 Mpumalanga HR transaction is dealing with the matter, since 25 May 2009 on how to recover the amount as the official was appointed on 1 August 2004 31 31

Financial Misconduct Continued CHARGES PROFERRED AGAINST EMPLOYEE² FINDINGS OF DISCIPLINARY ENQUIRY SANCTIO N IMPOSED ³ FURTHER ACTION TAKEN AGAINST EMPLOYEE 4 AMOUNT INVOLVED RECOVERY OF LOSS 5 R 3 300 -00 Matter referred to the Directorate: Legal Services for debt recovery: Guilty Final Written Warning Procurement Irregulaties Guilty Final Written Warning No R 3 300 -00 Matter referred to the Directorate: Legal Services for debt recovery: Fraud/ Gross dishonest Guilty Dismissal No None none Procurement Irregulaties No 32 32

Implementation of Section 195 of the Constitution Section 195 Principle DWA Response A high standard of professional ethics must be Promoted and Maintained Batho Pele Principles Efficient, Economic and Effective use of resources must be promoted Resources are aligned to overall Strategy Public administration must be development- Learning Academy oriented Good human-resource management and career-development practices, to maximise human potential, must be cultivated Talent Management (PMDS), Learning Academy 33 33

Thank you 34 34