1 st Annual National Forum Clarion Case Competition

1 st Annual National Forum Clarion Case Competition Report Out The Unfortunate Admission Michelle Johnson, Valerie Pracilio, Karen Born, Jo Ellen Holt December 9, 2008 20 th Annual National Forum on Quality Improvement in Health Care

Case Summary • Multiple system failures led to poor coordination of care and communication complicated by inadequate technology and a absence of a safety culture. The result was death of Jane Nagel an 18 y/o female from complications of septic shock.

Case Summary ED visit Admission to GM Unit Discharge Admission to ICU Death Process of analysis of patients’ experience: • Review of care journey to identify errors, misses and lapses in patient care processes • Following identification of these events we analyzed proximate causes in order to identify system factors

Fishbone Diagram Methods Hand offs and transitions Management Safety culture Inadequate community linkages No case manager No care team in place People Power Environment Inadequate EMR and referral systems Machinery Failure to diagnose and treat septicemia

Coordination of Care Proximate Causes Recommendations • Failure to arrange psychiatric consult • Failure to arrange social work consult • Failure of appropriate handoffs • Failure of adequate discharge planning • Assignment of a patient resource manager (PRM) • Coordination between community sober house and hospital care team • Process for arranging a timely psych consultation • Failure to huddle (care team)

Communication Proximate Causes • Communication between care providers Recommendations • Standardized system and processes for taking patient’s history – attending and interns – pharmacy and providers • Standing orders for – nursing and other care abnormal vitals providers • SBAR communication – lab and care providers between care providers • Communication during • Improve adherence to handoffs abbreviation standards • Inappropriate documentation “qday”

Culture of Safety Proximate Causes Recommendations • Medical intern did not feel comfortable to disclose error when realized • LPN was reluctant to disagree with the intern, to report error to attending • Organizational survey regarding barriers to disclosure • Educational campaign around Just Culture • Implementation of a safety reporting system (SRS)

Equipment Proximate Causes Recommendations • EHR does not contain patient’s complete medical hx. • No EHR alerts to support unfulfilled med order Plaquenil not filled • No CPOE – Levofloxacin not ordered • Inadequate Psych referral system • More robust decision support system – point-of-care CPOE – alerts – hard stop for looking at old labs – “new labs pending” – electronic signature • Process in place to allow access to full patient record

Recommendations • Assignment of a care coordinator/PRM would have aided coordination of this patient’s care in addition to care provider huddles • Standardization of communication and SBAR • A culture that supports transparency among care providers • More robust decision support system

Summary • Jane Nagel’s death was preventable! • This death was the result of various system-level breakdowns: – Coordination of care – Communication – Culture of safety – Equipment • Recommendations address these system level factors and will result in safer, more reliable, patient-centered care