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Academic Programs Dr. Debbie Blanke, Stephanie Beauchamp, Adrienne Proffer & Sheila Smith 2
Overview n n n Policies and Forms v 3. 4 Academic Program Approval v 3. 7 Academic Program Review v 3. 14 Undergraduate Degree Requirements v 3. 18 Academic Calendars v Reach Higher Update v 3. 6 Cooperative Alliances v 3. 12 Undergraduate Academic Courseload v 3. 5 Intensive English Programs v 3. 10 Undergraduate Transfer & Articulation Helpful Links and Protocol Questions and Answers 3
3. 4 Academic Program Approval n n n Degree Program Levels (p. 48) Informational Reports Available to Institutions Program Processes & Forms 4
3. 4 Academic Program Approval Degree Program Levels n n n Level I: Broad Umbrella Level II: Specific Degree Category Level III: Specific Degree (by name) Level IV: Option, Major, Emphasis Under Level III (50% or more of the same core) Bachelor’s, Certificate, Associate’s Bachelor of Science in Biology with option in Molecular Biology 5
3. 4 Academic Program Approval Informational Reports n n n Degree Program Inventory Degree Program Review Schedule Option Inventory (Level IV) Program Productivity http: //www. okhighered. org Status Report 6
3. 4 Academic Program Approval Process n n Process for new program proposal (p. 55): v Letter of Intent (LOI) from proposing institution must be received 30 days prior to proposal submission v System-wide LOI sent - 45 days to request copy (proposed -pending State Regents approval) v 30 days to protest after copies sent v Protest must come from President to Chancellor to be official v More detailed information required in proposal: v Academic Plan, student/employer demand, duplication, productivity, electronic delivery, funding/expenses Form for proposal (p. 150 in procedures) 7
3. 4 Academic Program Approval Program Forms n n Program Modifications (p. 49) v What is a modification? Forms (p. 174 in procedures) v Current (2012 -2013) forms v Process Institutional Board approval v Substantive vs. Non-Substantive v n Post Audit/Final Approval (p. 56) v Process 8
3. 4 Academic Program Approval Program Forms (cont. ) n Post Audit/Final Approval Form v v (p. 185 in procedures) Academic Officers receive notification letter v v v Reminder of policy Name of program and date of State Regents’ authorization Productivity criteria Bachelor of Arts in Mathematics Education (672) This program received provisional approval at the April 26, 2007 meeting with continuation beyond Fall 2012 dependent upon meeting the following criteria: • Majors enrolled: a minimum of 25 students in Fall 2011; and • Graduates: a minimum of 8 graduates in 2011 -12. v Deadline (September 15, 2012) 9
3. 7 Academic Program Review n Policy revisions: v v v v Purpose: program improvement and accountability Definitions added – internal review team; external review team, low producing program (p. 74) Certificate review language added Program review criteria revised (p. 76) External review process for low producing programs (p. 82) Criteria for low producing programs exemptions (p. 81) Report content (p. 84) 10
3. 7 Academic Program Review Definitions (p. 75): n Internal Review Team v Academic peers WITHIN the institution that DO NOT teach in the program n n External Review Team v Academic peers OUTSIDE the institution but proficient in the program content area v Onsite or paper review allowed Low Producing Program – does NOT meet criteria specified in policy 11
3. 7 Academic Program Review n n Certificate review added (3. 7. 4 – p. 76) v Certificates embedded in a program are reviewed along with the main program. v Certificates not embedded in another program are reviewed independently. Program Review Criteria revised v Centrality to Mission (3. 7. 5. A – p. 76) v Vitality of Program (3. 7. 5. B – p. 77) v Low Productivity Review Process (3. 7. 6 – p. 81) v Program Review Reports (3. 7. 7 – p. 84) 12
3. 7 Academic Program Review n Vitality of Program (3. 7. 5. B) v Program Objectives and Goals (3. 7. 5. B. 1 – p. 77) v Quality Indicators (consistent with HLC) (3. 7. 5. B. 2 – p. 77) v Productivity Indicators (3. 7. 5. B. 3 – p. 78) n n 5 -year average Degrees Conferred: n n n AA/AS AAS Bacc Master’s Doc 5 5 5 3 2 Majors Enrolled: AA/AS AAS Bacc Master’s Doc 25 17 12 6 4 13
3. 7 Academic Program Review n Vitality of Program (3. 7. 5. B) v Other Quantitative Measures (3. 7. 5. B. 4 – p. 78) n n n n Number of courses exclusively for the major Student credit hours in major courses Direct instructional cost Number of credit hours that support the general education component and other majors Roster of faculty, including FTE in specialized courses for the major Employment or advanced studies for graduates Success of transfer students from major 14
3. 7 Academic Program Review n Vitality of Program (3. 7. 5. B) v Duplication (3. 7. 5. B. 5 – p. 79) n n v Determine extent of duplication within the system Consider sharing programs, joint degrees, etc. Demand from students, employers Demand for alternative forms of delivering the content Effective Use of Resources (3. 7. 5. B. 6 – p. 80) 15
3. 7 Academic Program Review n Low Productivity Review Process (3. 7. 6. A – p. 81) v Annual report sent to institutions v Programs not meeting 5 -year average in graduates or majors must conduct external review unless granted an exception v Exceptions (p. 81): n New program in post audit n Liberal Arts and Sciences programs supporting the general education component n Offline programs (suspended or scheduled for deletion) n Restructured program expected to meet productivity within specified time period n Special purpose programs designed for specific need (wind energy, Native American, women’s studies, Tinker programs, etc. ) n Data discrepancies that can be factually corrected n No cost/justifiable cost programs 16
3. 7 Academic Program Review n External Review Process (3. 7. 6. B – p. 82) v Site visit or paper review v Team selected by chief academic officer v Materials to team at least 4 weeks prior to review n n Team charge Self Study Previous Reviews/Findings Review schedule and timeline for a final report 17
3. 7 Academic Program Review n External Review Process (3. 7. 6. B – p. 83) v Team Report n n n Provided to chief academic officer Copies sent to faculty and administrators in the program Team recommendations: v v n Suspend Delete Modify Continuation Team must include measureable goals and timeline for monitoring progress 18
3. 7 Academic Program Review n n State Regents’ Action (3. 7. 6. B. 5 – p. 83) n Team report sent to Chancellor by President, then forwarded to the State Regents for action n After action, recommendations must be implemented within one year and progress monitored by staff Program Review Reports - Format (3. 7. 7. A – p. 84) n n n Intro and process Executive Summary Analysis and Assessment Program Review Recommendations Forms under development (COI Procedures Committee) 19
3. 7 Academic Program Review n n n State Regents Review and Action (3. 7. 7. B – p. 85) Monitoring the Review Process – institutional expectation and state expectation (3. 7. 7. C – p. 85) Low Productivity Report v Form (p. 209 in procedures) 20
3. 14 Undergraduate Degree Requirements n n n n Definitions (p. 131) AA or AS general education requirements (p. 132) AAS general education requirements (p. 133) Baccalaureate general education requirements (p. 134) Baccalaureate requirements and standards (p. 136) General Education Framework (p. 139) Policy has tables with specific hours/requirements 21
3. 18 Academic Calendars n n n Definitions (p. 169) Standards Submission and Approval of Academic Calendars Competency-Based Learning Form (p. 213 in procedures) Calendar format v http: //www. okhighered. org/admin-fac/academic-calendar/ 22
Program Update for COI Policy Workshop June 14, 2012
• Bachelor of Science in Organizational Leadership (775) • Associate in Arts in Enterprise Development (675) • Associate in Science in Enterprise Development (676)
REACH HIGHER – Web Site www. reachhigheroklahoma. org
REACH HIGHER The Curriculum Baccalaureate Program: üGeneral Education üProfessional Electives üField Exp. /Internship üCore Required üInstitution-specific TOTAL CREDIT HOURS 40 hrs. 33 -39 hrs. 3 hrs. 27 -30 hrs. 12 -15 hrs. 124 hrs.
REACH HIGHER Admission Requirements Bachelor’s Degree: ØAt least 21 years old ØCompleted at least 72 hrs. of college credit ØMinimum 2. 0 graduation/ retention GPA in past college work ØCompleted general education requirements as defined by the home institution or by AA or AS degree
REACH HIGHER Costs §$174. 00 per credit hour (resident) §$413. 00 per credit hour (non-resident) (Effective August, 2011)
REACH HIGHER – Web Site www. reachhigheroklahoma. org
REACH HIGHER The Curriculum Associate Program: üGeneral Education üCore Required TOTAL CREDIT HOURS 37 hrs. 23 hrs. 60 hrs. Options: üBusiness (accounting, economics, management, business statistics, etc. ) üGeneral Studies (individualized for the student’s academic and career goals)
REACH HIGHER Admission Requirements Associate Degrees ØCompleted at least 18 hrs. of college credit ØMinimum 2. 0 graduation/ retention GPA in past college work ØCompleted any required remedial work
REACH HIGHER Costs §Same as current tuition costs at each participating institution (no common tuition at this point in time). §On average, $90 per credit hour for Oklahoma residents
§Organizational § § Changes NSU no longer “Lead Institution” 4 -Year Council, Dr. Mc. Elroy, NSU 2 -Year Council, Dr. Francis Hendrix, RSC Ms. Sheila Smith, Reach Higher Administrator
Questions & Answers 34
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3. 6 Cooperative Alliances Between Higher Education Institutions and Technology Centers Cooperative Alliances – voluntary partnerships between AAS degree-granting institutions and technology centers to allow qualified high school students and adults to earn college credit for certain technical courses reviewed by the higher education partner but taught by the technology center. (p. 65) 36
3. 6 Cooperative Alliances Cooperative Agreement Program (CAP) v Academic degree program offered by institutions that includes approved courses taught by a technology center and leads to an AAS degree or a college-level, technical certificate that is a subset of courses within the approved AAS degree. (p. 65) 37
3. 6 Cooperative Alliances Technical Concurrent Student Admission Requirements: v An 11 th or 12 th grade student enrolled in an accredited high school or a student who is at least 16 years of age and receiving high-school-level instruction at home or from an unaccredited high school may, if s/he meets the requirements, be admitted to a college or university in The Oklahoma State System of Higher Education that offers technical AAS and certificate programs and enroll in technical courses only. (p. 71) 38
3. 6 Cooperative Alliances v v Minimum standards for State System institutions are: • an ACT score of 19 OR • a PLAN score of 15 OR • high school GPA of 2. 5 AND • a letter of support from the high school counselor AND • written permission from a parent or legal guardian. • Exception to policy** All other concurrent admission policy requirements remain in effect for technical students, including retention standards of a 2. 0 college graduation GPA and concurrent enrollment student academic workload (19 hours). (p. 46 in procedures) 39
3. 6 Cooperative Alliances § Curriculum (p. 68) v All continuing and future CAPs included in the Cooperative Alliance shall be subject to the State Regents’ Academic Program Approval and Academic Program Review policies and criteria. § Quality Assurance - Faculty (p. 68) v The appropriate academic dean reviews all faculty credentials, and recommends all faculty for approval. Once approved, technology center faculty in approved CAPs becomes listed as adjunct instructors for the higher education institution. 40
3. 6 Cooperative Alliances Quality Assurance – Program Quality (p. 69) v A specific full-time or dean-designated faculty liaison with at least a minimal level of content expertise provides annual review and alignment of courses offered for credit in the CAP. Faculty liaisons are members of the program advisory committee. 41
3. 6 Cooperative Alliances • 3. 6. 4. A. 4 Technical Course Crosswalk (TCW) (p. 67) v v v Faculty working on applied vs. theoretical courses and reviewing common course descriptions. This crosswalk is only for technical courses and will not have the same courses as the Course Equivalency Project. Courses should not be on both matrices. For courses leading to an AAS degree (and may transfer to a BT). 42
3. 6 Cooperative Alliances § Cooperative Agreement Programs (CAP) Requests v Process v Forms (p. 196 in procedures) 43
3. 12 Undergraduate Academic Course Load n n n Undergraduate course load is limited to a number of semester-credit hours which is 50 percent greater than the total number of weeks in the applicable academic term – spring/fall – 24 hours. Summer -12 hours. (p. 126) Note: While high school concurrent enrollment academic course workload is found in 3. 9. 6. I. 1 – It is 19 semester credit hours for the spring and fall and 9 hours for summer. Note: Workload standards apply to cooperative alliance students. You may need to be helpful to your technology center staff and explain the calculation. 44
3. 5 Intensive English Program Approval and Review n The purpose of the policy is to specify criteria for approval and review of IEP programs available to non-native speakers of English to ensure adequate preparation for college level academic work at an Oklahoma institution of higher education. (p. 57) 45
3. 9 Institutional Admission and Retention § 3. 9. 5 International Student Admission and Admission of Non-native Speakers of English (p. 96) § Students must meet one of the standards described below to demonstrate their competency in English. Institutions may not waive this admission requirement as part of the alternative admission category within the State Regents’ general policy on admission. 1. 2. 3. 4. Standardized Testing Intensive English Program (IEP) High School Performance Completion of a baccalaureate or graduate degree from a college or university where English is the primary teaching language 5. Institutional Discretion 46
3. 5 Intensive English Program Approval and Review § There are 10 approved IEPs in Oklahoma: v v 4 institutional based - OSU, OU, TCC, OCCC 6 Proprietary o o v The Language Company (UCO and SGU-moving to Ada) Tulsa (ULI) Oklahoma City (ECI and ELS Language Centers) Edmond (ELC) Listing on p. 42 in procedures 47
3. 5 Intensive English Program Approval and Review § New Federal Regulations v Accreditation of English Language Training Programs Act o o v v USDE recognized accreditation required for all English Training Programs Application for accreditation deadline December 14, 2011 Effective June 12, 2011 Accreditation process complete by December 14, 2013 Currently having USDE recognized accreditation does not replace State Regents’ approval Policy changes are in process 48
Helpful Information § CIP Code Updates (2010 version) v http: //nces. ed. gov/ipeds/cipcode/Default. aspx? y=55 § Program Forms v http: //www. okhighered. org/admin-fac/academicforms/ v Use current 2012 -2013 forms § Program Demand Resources v http: //www. oesc. ok. gov/ 49
Helpful Information Protocol v Official Copy Sent From President to Chancellor v E-mail CC’s to Debbie OR Stephanie (these are not official submissions, but we can start a preliminary review from them while awaiting the official submission) v Internal deadlines for State Regents’ agenda are 4 -6 weeks prior to actual meeting 50
Academic Programs Follow-up n n n More in-depth policy discussion and procedures/process July 17 @ 1: 30 – 4: 00 pm Email with instructions to Academic Vice President – week prior 51
Questions & Answers 52
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Policy Overview n 3. 10 Undergraduate Transfer and Articulation n n The policy is designed to facilitate transfer within the State System. Required GPAs for admission of transfer students can vary across the system. Use the Academic Policies Procedures Handbook to review details. 54
Policy Overview n 3. 10 Undergraduate Transfer and Articulation n Clarifies for transfer students the point at which “the clock starts ticking” in terms of undergraduate requirements: “the degree requirements in effect at the time of the student’s initial full-time enrollment in any State System college or university shall govern lowerdivision prerequisites, provided the student has had continuous enrollment in the State System. ” 55
Course Equivalency Project n n Portal entry: www. OKCourse. Transfer. org Course Equivalency Project (CEP) established in 1995. n n n was Faculty appointed by the presidents review disciplines selected by the Council annually. The transfer matrices is updated after editing and final verification. Additions, deletions and modifications of coursework take place at September Faculty Meetings and through the web-based database – AVPs and their designees may submit changes. Private institutions may only add their courses if they attended that discipline’s Faculty Meeting. 56
Course Equivalency Project 8, 000+ courses/ 40+ disciplines for 2011 -2012 14 Faculty Meetings will take place September 20, 2012 @UCO Communications Geosciences Computer Science Information Systems Early Childhood Education Management Economics Marketing Engineering Technology Mass Comm. (Journalism) Environmental Sciences Political Science Geography Spanish Each Meeting requires an AVP Facilitator and selection of a Chair from the faculty. Bring 20+ copies of syllabus for courses to be added or modified Standard: 75% common course content and expected learner outcomes 57
Matrix Posted Online State Regents Approval Institution Review CEP Process Council on Instruction Approval Faculty Review Institution 2 nd Review 58
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