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WFDSS Basics FS-BLM Strategic Thinking Group Portland Oregon March 31, 2009 WFDSS Basics FS-BLM Strategic Thinking Group Portland Oregon March 31, 2009

Developed and Presented by: • Louisa Evers - State/Regional Fire Ecologist • Dan O'Brien Developed and Presented by: • Louisa Evers - State/Regional Fire Ecologist • Dan O'Brien - Predictive Services Fire Analyst, NWCC • Nick Giannettino - Planning Section Chief, Portland NIMO Team • John Prendergast - Safety Officer, Portland NIMO Team

Objectives • Learn what we need to know • Understand roles and responsibilities • Objectives • Learn what we need to know • Understand roles and responsibilities • Prepare for on-line webinars and additional skills development on home units • Question – What is your knowledge of and experience with WFDSS?

WFDSS Orientation • My Home – what screen first comes up when login • WFDSS Orientation • My Home – what screen first comes up when login • Incidents – used by Dispatchers and Authors • Analysis – Used by Fire Behavior Specialists and RAVAR Analysts • Intelligence – general fire info • Data Management – used by Data Managers

Navigation of WFDSS • Use tabs and menus; don’t use back button – Menu Navigation of WFDSS • Use tabs and menus; don’t use back button – Menu – main navigation method – Map – access different layers – Info – general information • The “I” button • Values Inventory • File structure • Filters, Filters…

Initiate a fire – Dispatcher Role • Enter basic info about fire • Strategic Initiate a fire – Dispatcher Role • Enter basic info about fire • Strategic Objectives and Management Requirements • Preplanned response (management decision already made) • No additional analysis is needed: – Document key dates – Close out the incident

Unsuccessful Preplanned Response or Fire Use Decision Needed • New Decision Needed • Dispatcher Unsuccessful Preplanned Response or Fire Use Decision Needed • New Decision Needed • Dispatcher transfers ownership to Author – Must have Author privileges – Notification • Email • Phone call • Page

Assess Situation • Info Tab – Must use “I” button to get location first Assess Situation • Info Tab – Must use “I” button to get location first – Weather forecast, ERC, Values Inventory, Strategic Objectives – 5 mile radius around location point • Map Tab – Must designate a planning area – – Upload or draw map perimeter Conduct Basic/Short-Term Fire Analysis View active MODIS, recent fires View other reference information • What is the scope of action?

Fire Behavior Analyses • Consider Fire Behavior Support • WFDSS Analysis Products – – Fire Behavior Analyses • Consider Fire Behavior Support • WFDSS Analysis Products – – Basic Fire Behavior (Flam. Map) Short Term (Flam. Map) Medium Term (FARSITE 2010) FSPro • Must designate a landscape extent

Objectives and Requirements • Strategic Objectives and Management Requirements – Entered in WFDSS from Objectives and Requirements • Strategic Objectives and Management Requirements – Entered in WFDSS from FMP • Incident Objectives and Requirements – Developed on an Incident specific basis – Based on SO and MR listed above • Status – Included/Excluded – Documenting stage – Activated/Deactivated – Decision approval stage

Course of Action: • Determine sideboards for desired outcomes – Create strategic direction – Course of Action: • Determine sideboards for desired outcomes – Create strategic direction – Can be conditional (MAPs) • Estimate costs – Use existing processes

Estimating Costs • Cost (A, B, C fires) – Average Acres costs (1, 000/ac Estimating Costs • Cost (A, B, C fires) – Average Acres costs (1, 000/ac * 100 ac. = 100, 000) • Cost (Larger fires) – Estimated resource costs from past WFSAs – Per Acre cost – “Number of heartbeats” cost • Compare to SCI

Validation • Meeting strategic and incident objectives? – Resources available? – Does modeling indicate Validation • Meeting strategic and incident objectives? – Resources available? – Does modeling indicate selected course of action will meet the objectives? – Costs appropriate? – Other items to consider? • If no, need to revisit objectives, course of action

Publishing a Decision • Must be reviewed and approved – Reviewer and Approver must Publishing a Decision • Must be reviewed and approved – Reviewer and Approver must be different people – Can make comments on Action Tab • Build Decision Document under Reports Tab – Copy and paste relevant sections • Rationale – can form basis of Delegation of Authority

Risk Decision Process and WFDSS Analysis and Deliberation Evaluation , Lessons Learned, and Feedback Risk Decision Process and WFDSS Analysis and Deliberation Evaluation , Lessons Learned, and Feedback Problem Formulation Information Gathering Analysis Synthesis Affirmation of Analysis Results Archival Application – Documentation Decision, Implementation Analysis Deliberation Information Situation - Objectives Course of Action Validation Decision Summary Reports

Periodic Assessment • Establish frequency (1 -14 days) – Can have system send email Periodic Assessment • Establish frequency (1 -14 days) – Can have system send email reminder • Current decision Valid or New Decision Required

Reports • View Full Report – Can only see Incident Information at present – Reports • View Full Report – Can only see Incident Information at present – Newer versions will have more utilities • Multiple Editors – More than one editor can work at the same time – Check out different sections

Bookkeeping/House Keeping • Make sure staff have appropriate privileges • Clean up incident privileges Bookkeeping/House Keeping • Make sure staff have appropriate privileges • Clean up incident privileges • Enable additional Approvers – Regional Forester/State Director (duty officer) – FS Chief/BLM Director (Boise/Washington duty officer)

Communications • E-Mail lists (creating groups ahead of time) – My Home • Address Communications • E-Mail lists (creating groups ahead of time) – My Home • Address book • SAMETIME in Lotus Notes (FS only) • Cell phones

Strategies for Webinars/WFDDS • Organize with staff • Develop own scenarios based on last Strategies for Webinars/WFDDS • Organize with staff • Develop own scenarios based on last year’s fires (training side of WFDSS) • Ensure everyone knows their role • Develop contingencies/backups for roles • Ensure all the contact information is correct

Take home messages • Get an account or can’t make decisions • Know the Take home messages • Get an account or can’t make decisions • Know the roles and responsibilities of staff, identify backups • Get FMUs and strategic objectives/management requirements into WFDSS before fire season • Practice, Practice