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Verifying achievements using the National Learners’ Records Database (NLRD) Yvonne Shapiro Director: NLRD at Verifying achievements using the National Learners’ Records Database (NLRD) Yvonne Shapiro Director: NLRD at the South African Qualifications Authority (SAQA)

Presentation Outline • What the NLRD is, and what it does • Types of Presentation Outline • What the NLRD is, and what it does • Types of verifications o Step by step o Fee structures • Contact details • Questions and discussion

What is the NLRD? The integrated information system that facilitates the management of South What is the NLRD? The integrated information system that facilitates the management of South Africa’s National Qualifications Framework (NQF) – the first such system in the world

The two main functions of the NLRD • To provide policy makers with comprehensive The two main functions of the NLRD • To provide policy makers with comprehensive information to enable informed decision-making • To provide learners and employers with proof of qualifications obtained

The two main streams of the NLRD • Qualifications and unit standards, and all The two main streams of the NLRD • Qualifications and unit standards, and all of the resources that support them (such as NQF levels, Organising Fields, SGBs) • Learners and their achievements, and all of the resources that support them (such as ETQAs, Providers, Assessors)

Verifications utilise NLRD Stream 2: Learners and their Achievements Verifications utilise NLRD Stream 2: Learners and their Achievements

Data Flow to the NLRD (Learners and Achievements) Providers ETQA SAQA - NLRD (e. Data Flow to the NLRD (Learners and Achievements) Providers ETQA SAQA - NLRD (e. g. universities) ETQA (e. g. CHE)

Three Types of Verifications 1. Pre-Appointment Verifications – internal for the specific Department or Three Types of Verifications 1. Pre-Appointment Verifications – internal for the specific Department or Provincial Cabinet 2. Pre-Appointment Verifications – to be presented to National Cabinet (this type is optional for Provinces) 3. Bulk Verifications of existing staff complement Each type is mentioned in detail on the agreement that is signed with the client

Internal Pre-Appointment Verifications, Step by Step 1. Submit the request, using the Excel template, Internal Pre-Appointment Verifications, Step by Step 1. Submit the request, using the Excel template, to [email protected] org. za Definition of a record: one line person per qualification

Internal Pre-Appointment Verifications, Step by Step 2. SAQA may request: ◦ Clarifications or corrections Internal Pre-Appointment Verifications, Step by Step 2. SAQA may request: ◦ Clarifications or corrections (e. g. ID Numbers) ◦ Copies of Matric certificates for pre-1992 ◦ Copies of other certificates 3. Respond to any SAQA requests 4. SAQA will research all of the records that are not part of what is already directly on the NLRD

Internal Pre-Appointment Verifications, Step by Step 5. Receive the report from SAQA (appeared in Internal Pre-Appointment Verifications, Step by Step 5. Receive the report from SAQA (appeared in some of the earlier reports – now removed)

Pre-Appointment Verifications for Cabinet, Step by Step 1. Submit the request, using the Excel Pre-Appointment Verifications for Cabinet, Step by Step 1. Submit the request, using the Excel template, to verifypublicser[email protected] org. za

Pre-Appointment Verifications for Cabinet, Step by Step 2. SAQA may request: ◦ Clarifications or Pre-Appointment Verifications for Cabinet, Step by Step 2. SAQA may request: ◦ Clarifications or corrections (e. g. ID Numbers) ◦ Copies of Matric certificates for pre-1992 ◦ Copies of other certificates 3. Respond to any SAQA requests 4. SAQA will research all of the records that are not part of what is already directly on the NLRD

Pre-Appointment Verifications for Cabinet, Step by Step 5. Receive the report from SAQA continues Pre-Appointment Verifications for Cabinet, Step by Step 5. Receive the report from SAQA continues …

Bulk Verifications, Step by Step 1. Submit the request, using the Excel template, to Bulk Verifications, Step by Step 1. Submit the request, using the Excel template, to [email protected] org. za Definition of a record

Completed sample (can be up to hundreds of thousands of records) Completed sample (can be up to hundreds of thousands of records)

Bulk Verifications, Step by Step 2. SAQA will run computer programs to do the Bulk Verifications, Step by Step 2. SAQA will run computer programs to do the matching 3. Receive the report from SAQA: An Excel spreadsheet showing the qualifications found on the NLRD – this completes Phase 1 4. Phase 2 will entail SAQA doing the necessary field-work to verify the qualifications not already found directly on the NLRD

Information that will be reported on in Phase 1 • University achievements: 1986 to Information that will be reported on in Phase 1 • University achievements: 1986 to 2008, as well as a large number of earlier records, especially 1965 to 1985, and some going right back to 1914, and noting that 2006 to 2008 are from Do. E and are still being audited • Former Technikon achievements: 1999 to 2005 Ø Note: Technikons became, or joined, universities from 2005 • Senior Certificate: 1992 to 2008 • SETA and ETQA achievements: up to August 2009 These are South African qualifications, plus a very small number of foreign ones

Fee Structure • Internal pre-appointment: R 30 per record. Each submission must be for Fee Structure • Internal pre-appointment: R 30 per record. Each submission must be for less than 125 records. • Pre-appointment for Cabinet: R 30 per record, with a minimum cost of R 100 per letter (i. e. person). Each submission must be for 6 people or fewer. • Bulk including the new Phase 2: R 30 per record, with a minimum fee of R 6000 per submission (and a further R 6000 if 125 or more of these are Matric verifications). The submission can be any size. Invoicing will be on completion of each submission. Payment is expected within 30 days of invoice date.

A fourth type of verification (for information …) A fourth type of verification (for information …)

Transcript, for a learner, of own enrolments and achievements (this is at no cost Transcript, for a learner, of own enrolments and achievements (this is at no cost to the learner)

Contact Details Internal pre-appointment, Bulk, or own transcript: Cleo Radebe, 012 431 5155, verifications@saqa. Contact Details Internal pre-appointment, Bulk, or own transcript: Cleo Radebe, 012 431 5155, [email protected] org. za Pre-appointment Verifications for Cabinet: Joe Samuels, 012 431 5027, or Yvonne Shapiro, 012 431 5050, [email protected] org. za

Questions and Discussion Questions and Discussion