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Unit 2 Notes and Bills a) Notes Left b) Request for Leave c) I. Unit 2 Notes and Bills a) Notes Left b) Request for Leave c) I. O. U / Due Bill

Definition of Notes A note Its contents The main purpose of a note Definition of Notes A note Its contents The main purpose of a note

Example 1 Mike waited for Jennifer till almost 10 o’clock at the place where Example 1 Mike waited for Jennifer till almost 10 o’clock at the place where they should meet, but Mike did not see Jennifer. Then Mike came to Jennifer’s apartment, and he found that Jennifer went out. So Mike will have to return home and wait for Jennifer there.

Example 1 Sept. 18 Jennifer--- waited till almost 10 a. m. . Came here, Example 1 Sept. 18 Jennifer--- waited till almost 10 a. m. . Came here, you were gone. I will wait for you at home. Mike

Example 2 Try to write notes according to the following situation 1) You are Example 2 Try to write notes according to the following situation 1) You are going to work and leave the key to the back door on the desk by the window. Instruct your family members where they can find it.

Sept. 18 Key to back door on desk by window Tom Sept. 18 Key to back door on desk by window Tom

Example 3 You are developing a rat problem in the house. You have bought Example 3 You are developing a rat problem in the house. You have bought some rat poison, and you want to leave a note for your parents before going on a trip. In the note you tell them the rat poison is on the top shelf above the washing machine, and the directions are on the container ;

you ask them to put the poison out tonight and make sure the poison you ask them to put the poison out tonight and make sure the poison is put at a place children can not reach because your sister Sue’s child will be coming tomorrow.

Key 1: 30 p. m. Mom and Dad, There’s rat poison on the top Key 1: 30 p. m. Mom and Dad, There’s rat poison on the top shelf above the washing machine. The directions are on the container. Please put it out tonight. Sue’s baby will be here tomorrow, so please make sure you put it where the baby can’t reach. Nick

Translation 唐小姐: 请为我预订一张 10月10日星期日上午8: 50从天津开往上海的123次直快火车票。 请把应付的钱记在我的帐上。多谢。 鲍勃·霍伯 9月28日 Translation 唐小姐: 请为我预订一张 10月10日星期日上午8: 50从天津开往上海的123次直快火车票。 请把应付的钱记在我的帐上。多谢。 鲍勃·霍伯 9月28日

Entrusting Somebody to Do Something Booking a Train Ticket Sept. 8 th Dear Miss Entrusting Somebody to Do Something Booking a Train Ticket Sept. 8 th Dear Miss Tang, Please reserve me a seat in the 123 express train leaving Tianjin for Shanghai at 8: 50 a. m. on Sunday Oct. 10 th. Please charge the expenses entailed to my account. With kindest regards Bob Hope

Translation 泊立特小姐: 你于6月6日在系内所借的下列录像带 已逾期,请速归还。 系办公室 9月7日 附所借录像带名称: 1.“教父” 2.“乱世佳人” Translation 泊立特小姐: 你于6月6日在系内所借的下列录像带 已逾期,请速归还。 系办公室 9月7日 附所借录像带名称: 1.“教父” 2.“乱世佳人”

Asking to Return the Videotapes Dear Miss Pritt, Sept. 7 The following copies of Asking to Return the Videotapes Dear Miss Pritt, Sept. 7 The following copies of videotapes borrowed from the Department on June 6 are now overdue. Won’t you please return them at once. Department Office Videotapes borrowed: A) “God Father” B) “Gone With the Wind”

Conclusion Mar. 1 st Billy, I’ll be back at 3: 30. Wait for me. Conclusion Mar. 1 st Billy, I’ll be back at 3: 30. Wait for me. Brown Date The person reading the information (Salutation) The information (Body) The person writing the information (Signature)

Tips for writing notes 1)Notes should be importantlooking. use of simple understandable language plain, Tips for writing notes 1)Notes should be importantlooking. use of simple understandable language plain, familiar, homespun words avoid bookish, artificial and stilted language

2) ellipsis a) brief omit the superfluous words simplify the expressions 2) ellipsis a) brief omit the superfluous words simplify the expressions

For example: There are two things which are necessary here. → Revised: Two things For example: There are two things which are necessary here. → Revised: Two things are necessary here.

b) It is not always necessary to use complete sentences. Some determiners (e. g. b) It is not always necessary to use complete sentences. Some determiners (e. g. a, the , some) and some of the verbs (e. g. is, are) can be left out. For example: (I’m) leaving Guangzhou immediately. (I’ll be) back (on) Friday.

3) The usual rhetorical conventions associated with formal letters can be absent in notes. 3) The usual rhetorical conventions associated with formal letters can be absent in notes. The following should be included: date addressee’s name addresser’s names

Exercise 1) Make the following sentences as direct and concise as possible without losing Exercise 1) Make the following sentences as direct and concise as possible without losing the original meaning: ① I think the time has come for us to be leaving. ② At the point in time he was out of work.

③ Although he had always considered his sister to be of the awkward type, ③ Although he had always considered his sister to be of the awkward type, he found her to be a good dancer. ④ As they walked in the direction of home she felt as if she had never been happier. ⑤ Regardless of what I say, regardless of what I do, my father is annoyed by my words and behavior.

⑥ The magazines have some similar articles in what they print. ⑦ Shakespeare is ⑥ The magazines have some similar articles in what they print. ⑦ Shakespeare is considered to be the greatest of all English playwrights. ⑧ It is very important for a speaker to have the ability to hold the attention of the people that he or she is speaking to.

Key 1. It is time to leave. 2. He was then out of work. Key 1. It is time to leave. 2. He was then out of work. 3. Although he had always considered his sister awkward, he found her a good dancer. 4. As they walked home she felt she had never been happier.

5. 6. 7. 8. Everything I say and do annoys my father. The magazines 5. 6. 7. 8. Everything I say and do annoys my father. The magazines print similar articles. Shakespeare is considered the greatest English playwright. A speaker must be able to hold the attention of his/her listeners.

Request for Leave (请假条) Three types of request for leave A) Asking for sick Request for Leave (请假条) Three types of request for leave A) Asking for sick leave

Sample Study 办公室秘书 L.J. 威斯特伍德先生 亲爱的先生: 很抱歉,我因患重感冒今天不能上班。兹附 上医生诊断书一张并向您请病假几天。但愿 我的病假不会给您带来诸多不便。 您真诚的 史密斯 10月29日 附:医生病假诊断书一份 Sample Study 办公室秘书 L.J. 威斯特伍德先生 亲爱的先生: 很抱歉,我因患重感冒今天不能上班。兹附 上医生诊断书一张并向您请病假几天。但愿 我的病假不会给您带来诸多不便。 您真诚的 史密斯 10月29日 附:医生病假诊断书一份

a) Asking for sick leave for Oneself Oct. 29 L. J. Westwood Office Secretary a) Asking for sick leave for Oneself Oct. 29 L. J. Westwood Office Secretary Dear Sir, I’m very sorry to apprise you that I can not come to the office today owing to a bad cold. Enclosed please find a certificate from the doctor who

is attending me, and I wish to ask leave of absence for several days. is attending me, and I wish to ask leave of absence for several days. I trust my absence will not cause you any serious inconvenience. Very truly yours, S mith Encl. : doctor’s certificate for sick leave

Translation 尊敬的经理先生: 请原谅史密斯今天不能前去上班,因 他病的很重。今代请几天假,病好后 他就去上班。但愿他的病假不会给您 造成很大的不便。 您非常恭敬的 琼斯 7月17日 Translation 尊敬的经理先生: 请原谅史密斯今天不能前去上班,因 他病的很重。今代请几天假,病好后 他就去上班。但愿他的病假不会给您 造成很大的不便。 您非常恭敬的 琼斯 7月17日

b) Asking for sick leave for Someone Else To the Manager July 17 Dear b) Asking for sick leave for Someone Else To the Manager July 17 Dear Sir, Will you kindly excuse Smith’s absence from office today owing to a severe attack of illness. So I am writing to ask you for several days’ sick leave and will let him resume his duties if he feels better.

I trust his absence will not bring you any serious inconvenience. Yours respectfully, Jones I trust his absence will not bring you any serious inconvenience. Yours respectfully, Jones

B) Asking for Business Leave B) Asking for Business Leave

Translation 钟老师: 兹因我老父病重,今不能前去上学, 敬请原谅。恳准事假五天以便回老家 探望。今附上老家发来的电报一份, 以 兹证明。 王江 2月2日 附:电报一份 Translation 钟老师: 兹因我老父病重,今不能前去上学, 敬请原谅。恳准事假五天以便回老家 探望。今附上老家发来的电报一份, 以 兹证明。 王江 2月2日 附:电报一份

Asking for Business Leave Feb. 2 Dear Ms. Zhong, May I be excused from Asking for Business Leave Feb. 2 Dear Ms. Zhong, May I be excused from attending school today on account of the serious illness of my aged father? Would you be so kind as to grant me five days’ leave of absence in order to return hometown to see him.

To support my application, I enclose herewith a telegram from my hometown. Jiang Wang To support my application, I enclose herewith a telegram from my hometown. Jiang Wang Encl. : a telegram

C) Asking for an Extension of Leave C) Asking for an Extension of Leave

Translation 系办公室赵秘书: 我患重感冒未好,仍卧床不起。医 生建议我再休息三天,请准予续假为盼。 您忠实的 李明 9月19日 附:医生建议一份 Translation 系办公室赵秘书: 我患重感冒未好,仍卧床不起。医 生建议我再休息三天,请准予续假为盼。 您忠实的 李明 9月19日 附:医生建议一份

Asking for an Extension of Leave To Department Office Secretary Zhao, Sept. 19 I Asking for an Extension of Leave To Department Office Secretary Zhao, Sept. 19 I am still lying in bed with the bad cold and unable to get up. The doctor advised a rest of three more days. Please give an extension of leave for as many days. You rs faithfully, Ming Li Encl. : doctor’s certificate of advice

Request for Leave ailment to catch a cold to have a cough to have Request for Leave ailment to catch a cold to have a cough to have a headache to have diarrhea to have a toothache to sprain one’s ankle

Useful sentences I’m very sorry to apprise you that I can not come to Useful sentences I’m very sorry to apprise you that I can not come to the office / school / the class today owing to a bad cold. I wish to ask leave of absence for several days. I am writing to ask you for several days’ sick leave. Would you be so kind as to grant me five days’ leave of absence in order to…

Useful sentences Will you kindly excuse Smith’s absence from office today owing to a Useful sentences Will you kindly excuse Smith’s absence from office today owing to a severe attack of illness. Enclosed please find a certificate from the doctor. I enclose herewith… Please give my extension of leave for three days.

Useful sentences I trust my absence will not cause / trouble you any serious Useful sentences I trust my absence will not cause / trouble you any serious inconvenience. Encl. : doctor’s certificate for sick leave / doctor’s certificate of advise

Receipt Receipt

收条 今收到王子豪同学交来本月学费五 百元整。 外语学院财务科 经手人 李曼 2012年 12月23日 收条 今收到王子豪同学交来本月学费五 百元整。 外语学院财务科 经手人 李曼 2012年 12月23日

Dec. 23 rd, 2012 Received from Zihao Wang five hundred yuan(RMB) only for this Dec. 23 rd, 2012 Received from Zihao Wang five hundred yuan(RMB) only for this month’s tuition fee. Man Li For the Finance Office of Foreign Language Institute

I. O. U I owe you. / Due Bill I. O. U I owe you. / Due Bill

Translation 欠条 今借到外语系资料室下列三本书籍: 吴伟仁著:《英国文学史及选读》一本 常耀信著:《美国文学简史》 蒋承恩著:《世界文学史》一本 社科系办公室 经手人 武卓 2013年 3月7日 Translation 欠条 今借到外语系资料室下列三本书籍: 吴伟仁著:《英国文学史及选读》一本 常耀信著:《美国文学简史》 蒋承恩著:《世界文学史》一本 社科系办公室 经手人 武卓 2013年 3月7日

Mar. 7 th, 2013 Borrowed from the Foreign Language Department Reference Library three books Mar. 7 th, 2013 Borrowed from the Foreign Language Department Reference Library three books as follows: A copy of History and Anthology of English Literature by Weiren Wu A copy of A Survey of American Literature by Yaoxin Chang A copy of World Literature by Cheng’en Jiang Zhuo Wu For the Office of Social Science Department

Practice 尊敬的约翰. 杰克逊教授: 因我咳嗽的厉害,今天不能去听课,敬请原谅。 昨晚给医生打电话,他建议我今天上午到诊所作进 一步检查,望批准。 您的学生 于华 9月25日 Practice 尊敬的约翰. 杰克逊教授: 因我咳嗽的厉害,今天不能去听课,敬请原谅。 昨晚给医生打电话,他建议我今天上午到诊所作进 一步检查,望批准。 您的学生 于华 9月25日

March 15 Professor John Jackson, May I be excused from attending your lecture today March 15 Professor John Jackson, May I be excused from attending your lecture today on account of my bad cough? I called the doctor last night, and he advised me to go to his clinic for a further check this morning. I expect your favor. Respectfully, Hua Yu

Homework 1 李教授: 我病的很重,不能上课,附上保健科 证明一纸,请准假为感。 此致 敬礼! 学生:王东 5月19日 Homework 1 李教授: 我病的很重,不能上课,附上保健科 证明一纸,请准假为感。 此致 敬礼! 学生:王东 5月19日

Write a short note according to the following situations: 2. Direction: The celebration party Write a short note according to the following situations: 2. Direction: The celebration party for Hongkong’s going back home is about to be held on our campus. Now, Chairman Nan Ma of the Management School has borrowed several stage properties (ten red flags, twelve dresses, ten snare drums) from the Student Union. Please write an I. O. U. Form.

3. Direction: New Year’s Eve is around the corner. But our foreign teacher, John 3. Direction: New Year’s Eve is around the corner. But our foreign teacher, John Derbeyshire is still busy with his lectures. In order to travel back home quickly, he asks his student to book a plane ticket to London for him. Please design a note on requesting the student, Niantao Wang, to see about the matter.