The New York State Integrated Justice Information Exchange

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The New York State Integrated Justice Information Exchange Project BJA Regional Information Sharing Conference: The New York State Integrated Justice Information Exchange Project BJA Regional Information Sharing Conference: Information Exchange Modeling/Business Process Mapping 1 March 27, 2007

Presenter • Connie Snyder: Director, IT Development New York State Division of Criminal Justice Presenter • Connie Snyder: Director, IT Development New York State Division of Criminal Justice Services 2

Governance • Needed to establish governance structure to address information technology integration issues • Governance • Needed to establish governance structure to address information technology integration issues • Integrated Justice Advisory Board was established for this purpose 3

Governance • NYS Integrated Justice Advisory Board (IJAB) is responsible for: – Coordinating interagency Governance • NYS Integrated Justice Advisory Board (IJAB) is responsible for: – Coordinating interagency technology initiatives – Advising the Commissioners of the NYS Criminal Justice agencies on information sharing and system integration projects 4

Governance • IJAB enhances the ability to obtain agency buy-in and collaboration early in Governance • IJAB enhances the ability to obtain agency buy-in and collaboration early in the project development lifecycle – helping to maximize the potential for successful project outcomes. • Integrated Justice Architecture Team has been established. • Subcommittee on XML Best Practices and Standards has been created to guide proper development and implementation of information exchanges. 5

NYS Problem to be Addressed Need to facilitate integrated justice information systems planning and NYS Problem to be Addressed Need to facilitate integrated justice information systems planning and implementation by enhancing the ability to access and share critical criminal justice information electronically at key decisions points throughout the criminal justice process 6

Solution: NYS e. Justice. NY: Integrated Justice Portal Improve the administration of justice and Solution: NYS e. Justice. NY: Integrated Justice Portal Improve the administration of justice and homeland security by providing authorized users, from all levels of government, access to available comprehensive justice and homeland security information when and where it is needed 7

Builds upon: • DCJS legacy portal known as e. Justice. NY (1, 500 agencies Builds upon: • DCJS legacy portal known as e. Justice. NY (1, 500 agencies and 30, 000 individual users) and • New York State Police Information Network (NYSPIN) (700 agencies and approximately 50, 000 users) 8

Current Access to Information 9 Current Access to Information 9

Access to Information via the e. Justice. NY Integrated Justice Portal 10 Access to Information via the e. Justice. NY Integrated Justice Portal 10

Includes applications for five criminal justice agencies: • • • 11 NYS NYS NYS Includes applications for five criminal justice agencies: • • • 11 NYS NYS NYS Division of State Police Division of Criminal Justice Services Division of Parole Department of Correctional Services Office of Homeland Security

The Integrated Justice Portal will provide service applications for: • Criminal History Information (Rapsheet) The Integrated Justice Portal will provide service applications for: • Criminal History Information (Rapsheet) Inquiries • NCIC searches • NLETS requests • Name Search inquiries • Vehicle inquiries • Sex Offender inquiries • Warrant updates and inquiries 12

Integrated Justice Portal service applications (continued): • Missing persons updates and inquiries • Notifications Integrated Justice Portal service applications (continued): • Missing persons updates and inquiries • Notifications (both solicited and unsolicited) • Fingerprint-based criminal history responses • Status of fingerprints transactions • Probation updates and inquiries • DOCS inmate tracking • Parole Records Management 13

Use of JIEM and GJXDM in the NYS Integrated Justice Portal Original Plan: Analysis Use of JIEM and GJXDM in the NYS Integrated Justice Portal Original Plan: Analysis of exchanges using the JIEM tool and development of XML schemas based on GJXDM was a central element of New York’s strategy of effective integration of criminal justice information systems 14

 • GJXDM has converged with the National Information Exchange Model (NIEM), with GJXDM • GJXDM has converged with the National Information Exchange Model (NIEM), with GJXDM becoming the justice domain of NIEM • Version 4. 0 of the GJXDM will be released concurrently with the release of version 1. 1 of NIEM in the early second quarter of 2007 • GJXDM 3. 1 was not released as scheduled 15

 • Obtain clarification and understanding of NIEM changes • Clearly identify project implications • Obtain clarification and understanding of NIEM changes • Clearly identify project implications 16

NYS makes a strategic decision to adopt NIEM • Adopt NIEM 1. 0 for NYS makes a strategic decision to adopt NIEM • Adopt NIEM 1. 0 for the development and implementation of e. Justice: Integrated Justice Portal exchanges. • Extend this version to incorporate all extensions that are required to meet the NYS business needs. This extended model becomes the NYS canonical model. 17

The Role of JIEM • So much information to exchange in our new Integrated The Role of JIEM • So much information to exchange in our new Integrated Justice Portal • JIEM is where you start! 18

The Role of JIEM • Assists criminal justice organizations with their integrated justice information The Role of JIEM • Assists criminal justice organizations with their integrated justice information systems planning and implementation • A tool to collect requirements from users • A business analysis tool not a system development tool 19

 • “As Is” and “To-be” capability enables documentation of the information exchange as • “As Is” and “To-be” capability enables documentation of the information exchange as it currently exists and a blueprint for improved information sharing in the future 20

The Role of JIEM • Baseline JIEM Database established for NYS Criminal Justice Agencies The Role of JIEM • Baseline JIEM Database established for NYS Criminal Justice Agencies as part of NYS Integrated Justice efforts • The New York State JIEM Databases consists of over 1800 exchanges in different stages of development 21

The Role of JIEM • JIEM was used to document information exchanges between DCJS The Role of JIEM • JIEM was used to document information exchanges between DCJS and law enforcement agencies for Wanted, Missing, and Unidentified Persons NIEM exchanges • This was an important first step in the development of our first Information Exchange Package Documentations (IEPDs) 22

The Role of JIEM • Over 100 NIEM-Compliant IEPDS have been developed thus far The Role of JIEM • Over 100 NIEM-Compliant IEPDS have been developed thus far for our Integrated Justice Portal, 49 of which have been posted to the Clearinghouse for use by other criminal justice organizations • All began with JIEM! 23

 • Use of JIEM in NYS XML Standard Practices is identified as a • Use of JIEM in NYS XML Standard Practices is identified as a critical starting point for integrated justice planning and implementation 24

Lessons Learned 25 Lessons Learned 25

 • Training is essential - training provided to SMEs, system analysts and developers • Training is essential - training provided to SMEs, system analysts and developers and even consultants! 26

 • Use of JIEM facilitates the ability of the business to drive the • Use of JIEM facilitates the ability of the business to drive the technology, not the technology to drive the business 27

 • Important to Understand the “fit” between JIEM and NIEM/GJXDM 28 • Important to Understand the “fit” between JIEM and NIEM/GJXDM 28

Anticipated Benefits Of Using JIEM and NIEM • Improved integration • Access to more Anticipated Benefits Of Using JIEM and NIEM • Improved integration • Access to more criminal justice applications and functionality • Build on the “One-Stop Shopping” concept • State Web. Services available to localities • All resulting in improved public safety! 29

Contact Information Connie Snyder Director, IT Development Office of Justice Information Services NYS Division Contact Information Connie Snyder Director, IT Development Office of Justice Information Services NYS Division of Criminal Justice Services Telephone: (518) 485 -7928 e-mail: Connie. [email protected] state. ny. us 30

Thanks! 31 Thanks! 31




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