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Proclaim Story Proclaim Story

Thursday, Friday, Saturday Early Morning Community Life (may be in some properties) 8: 00 Thursday, Friday, Saturday Early Morning Community Life (may be in some properties) 8: 00 am 9: 00 am Property Managers arrive on site Synod Day Directors arrive on site All participants arrive at Cobo Proclaim Community opens Proclaim Justice launch (8: 45 am) 10: 30 am Synod Team arrives on site Proclaim Justice launch (10: 45 am)

Thursday, Friday, Saturday 11: 00 am 11: 30 am 12: 15 pm 12: 30 Thursday, Friday, Saturday 11: 00 am 11: 30 am 12: 15 pm 12: 30 pm 1: 00 pm 3: 00 pm 4: 00 pm Trainings, rehearsals Sound Checks Places Everyone! Doors Open Proclaim Story Curriculum Proclaim Story Worship Sent out to Proclaim Jesus = Good News! Synod Day Director/Property Manager debrief Property Managers prepares space

Thursday, Friday, Saturday 5: 00 pm Proclaim Community Closes 5: 30 pm Ford Field Thursday, Friday, Saturday 5: 00 pm Proclaim Community Closes 5: 30 pm Ford Field Doors Open (Concessions) Property Managers/Core Team Meeting 8: 30 pm Main Stage Event 9: 45 pm Transport to Hotels & Final 15

Properties Properties

Properties Cobo Convention Center 12 Spaces Crown Plaza 1 Space Greektown Casino 1 Space Properties Cobo Convention Center 12 Spaces Crown Plaza 1 Space Greektown Casino 1 Space Marriott Renaissance 2 Spaces Masonic Temple 3 Spaces MGM Grand 2 Spaces Westin 2 Spaces

Properties Some synod assignments have changed since November. Registration still changing. You (and all Properties Some synod assignments have changed since November. Registration still changing. You (and all participants) will receive the assignments by May 15.

Properties Chairs When space allows, we MAY be able to use chairs. Not every Properties Chairs When space allows, we MAY be able to use chairs. Not every synod wants to use chairs. All three synods using the same space would have to agree. We cannot change the set up from one day to the next.

Property A room floor plan will be available online by May, 2015. The floor Property A room floor plan will be available online by May, 2015. The floor plan will designate locations for the musicians, altar area, boxed in font, communion stations, tech area, sacristy and chairs (if used).

SAMPLE Proclaim Story Floor Plan Font SAMPLE Proclaim Story Floor Plan Font

A list of names and phone numbers for people related to your ballroom space A list of names and phone numbers for people related to your ballroom space should be available by May 15, 2015. The list will contain: • Property Manager Name • Synod Day Directors who are using the room on a different day • Proclaim Story Day Office information

A list of names and phone numbers for people related to your ballroom space A list of names and phone numbers for people related to your ballroom space should be available by May 15, 2015. The list will contain: • Community Life Team Member assigned to your property • Name of any Proclaim Story day team volunteers who are available to assist you in your space on your Proclaim Story day

Curriculum & Worship Curriculum & Worship

Video/Music Resources All video and music resources will be mailed to you on a Video/Music Resources All video and music resources will be mailed to you on a flash drive by the end of April. All music will be a video with lyrics, performed by Rachel Kurtz. Sheet music will be provided for musicians by end of April

Adjustments in Curriculum Primary Leaders Page 2 Adjustments in Curriculum Primary Leaders Page 2

Adjustments in Curriculum Video Stories Page 24 Adjustments in Curriculum Video Stories Page 24

Adjustments in Curriculum Connection the Faith Practices Page 27 Adjustments in Curriculum Connection the Faith Practices Page 27

Adjustments in Curriculum Connection the Faith Practices Page 27 Adjustments in Curriculum Connection the Faith Practices Page 27

How can I PROCLAIM the good news of God in Christ through word and How can I PROCLAIM the good news of God in Christ through word and deed? • Invite a friend to worship and/or a youth group event • Talk about faith topics with friends and family • Offer encouragement to a friend in need

Adjustments in Curriculum No black box around font. Page 21 & 22 Adjustments in Curriculum No black box around font. Page 21 & 22

Adjustments in Curriculum Name a barrier to good news. Page 21 & 22 Adjustments in Curriculum Name a barrier to good news. Page 21 & 22

Adjustments in Worship This shows up in the Confession and Absolution Page 30 Adjustments in Worship This shows up in the Confession and Absolution Page 30

Adjustments in Worship Underneath each “wall” is a banner with “Jesus Is Good News!” Adjustments in Worship Underneath each “wall” is a banner with “Jesus Is Good News!” Page 30

Adjustments in Worship No Thanksgiving for Baptism Adjustments in Worship No Thanksgiving for Baptism

Adjustments in Worship Waterless Tattoos Page 37 Adjustments in Worship Waterless Tattoos Page 37

Online Resources Online Resources

SYNOD DAY DIRECTOR WEBSITE – MAIN SOURCE! http: //www. elcaymnet. org/2015 Proclaim. Story. Directors SYNOD DAY DIRECTOR WEBSITE – MAIN SOURCE! http: //www. elcaymnet. org/2015 Proclaim. Story. Directors FACEBOOK GROUP https: //www. facebook. com/groups/Proclaim. Story. Leaders ELECTRONIC NEWSLETTERS BISHOP’S WEBSITE http: //www. elcaymnet. org/Gathering. Bishops

Bishops Register via Website http: //www. elcaymnet. org/Gathering. Bishops Registration is Covered Housing Covered Bishops Register via Website http: //www. elcaymnet. org/Gathering. Bishops Registration is Covered Housing Covered 4 nights at MGM Grand

Bishops Share their faith/call story 8 minutes max in the curriculum section Preach/Preside in Bishops Share their faith/call story 8 minutes max in the curriculum section Preach/Preside in Worship

Bishops Meet with your bishop! Share the Curriculum and Worship Script and Sermon as Bishops Meet with your bishop! Share the Curriculum and Worship Script and Sermon as is, and discuss your planning strategy together.

Expenses $500 Stipend For Travel and Housing Payable to your synod office. There are Expenses $500 Stipend For Travel and Housing Payable to your synod office. There are no reimbursements to you before, during or after the Gathering.

Tech/Musicians Musical leadership for Proclaim Story at the Gathering can take many forms: • Tech/Musicians Musical leadership for Proclaim Story at the Gathering can take many forms: • An instrumental/vocal track will be provided for each synod. No additional leaders are necessary. • A solo leader that works with the recorded track and/or her/his own music.

Tech/Musicians Musical leadership for Proclaim Story at the Gathering can take many forms: • Tech/Musicians Musical leadership for Proclaim Story at the Gathering can take many forms: • A band of instrumentalists and vocalists. 
You are not required to recruit live leadership for the worship music. But if you do, the intention of live musical leadership is to connect congregations and participants more deeply to their synod.

Tech/Musicians We encourage you to consider the following: • Lift up high school youth Tech/Musicians We encourage you to consider the following: • Lift up high school youth as part of the leadership • Find musical leader(s) that represent the unique gifts and expressions from your synod

Tech/Musicians Recruit musical leader(s) that are registered for the Gathering. Must have a wristband. Tech/Musicians Recruit musical leader(s) that are registered for the Gathering. Must have a wristband.

Tech/Musicians Any expenses related to musical leadership beyond the instrumental/ vocalist track that is Tech/Musicians Any expenses related to musical leadership beyond the instrumental/ vocalist track that is provided is the responsibility of the synod. There is no money in the Proclaim Story budget (including your “synod funds”) to compensate musical leaders any part of the Gathering.

Tech/Musicians will be instructed to contact their Synod Day Director for information on sound Tech/Musicians will be instructed to contact their Synod Day Director for information on sound checks and set up for your Proclaim Story day. 


Tech/Musicians If you DO have musical leader(s) as part of your Proclaim Story Day, Tech/Musicians If you DO have musical leader(s) as part of your Proclaim Story Day, the Tech and Talent team wants to support you in making them sound good! A Google Form on the Director’s website will be available very soon. This form is where you will fill out all your musical leadership information.

Tech/Musicians The Tech and Talent Team will provide an appropriate sound system for the Tech/Musicians The Tech and Talent Team will provide an appropriate sound system for the musical leadership you are providing (sound board, microphones, mic stands, speakers, monitors) in your ballroom. Musical Leader(s) need to provide their own instruments, bass amps, and other specialized equipment required.

Building Your Team Building Your Team

Building Your Team Every synod is unique. It is up to each Synod Day Building Your Team Every synod is unique. It is up to each Synod Day Director to develop a team that reflects the synod in which they serve and meets the needs of their context.

Building Your Team You are welcome to have as many team members as you Building Your Team You are welcome to have as many team members as you would like. Must have a wristband Your team should reflect the diversity in your synod Include youth!

Building Your Team Qualities: Understanding of, and ability to articulate Lutheran theology Positive, encouraging, Building Your Team Qualities: Understanding of, and ability to articulate Lutheran theology Positive, encouraging, engaging personality Respected by youth ministry leaders in your synod

Building Your Team Synod staff Bishop Youth Ministry Staff/Liaison Synodical Lutheran Youth Organization or Building Your Team Synod staff Bishop Youth Ministry Staff/Liaison Synodical Lutheran Youth Organization or Youth Ministry leadership Local Youth Ministry Network

Building Your Team Be in touch with your BISHOP and synod staff ASAP! Make Building Your Team Be in touch with your BISHOP and synod staff ASAP! Make an appointment, get them on board, inform them of your “plan. ” This is considered an ELCA Synod Event. Bishop’s are responsible for the worship liturgy and leadership in Proclaim Story.

Curriculum Team Leader Assists the Synod Day Director in preparing all curriculum logistics. • Curriculum Team Leader Assists the Synod Day Director in preparing all curriculum logistics. • Script Team • Stage Manager(s) • Tech Team

Worship Team Leader Assists the Synod Day Director in preparing all worship logistics. • Worship Team Leader Assists the Synod Day Director in preparing all worship logistics. • Sacristan • Ushers • Tech Team (same as curriculum team)

Gathering Preparation For Directors coming with their congregations Registration • Register with congregation • Gathering Preparation For Directors coming with their congregations Registration • Register with congregation • Your registration fee will be covered through your congregational account

Gathering Preparation For Directors coming with their congregations Transportation: • With your congregation Housing: Gathering Preparation For Directors coming with their congregations Transportation: • With your congregation Housing: • Book with your congregation

Gathering Preparation For Directors coming as volunteers Registration • Register online via Synod Day Gathering Preparation For Directors coming as volunteers Registration • Register online via Synod Day team Arrival: • Wednesday • Proclaim Story Team Check In by 3: 00 pm on Wednesday • Departure after closing worship on Sunday • MORE details to come.

Gathering Preparation For Directors coming as volunteers Housing: • Your hotel is covered and Gathering Preparation For Directors coming as volunteers Housing: • Your hotel is covered and booked by team. • King rooms, double occupancy Meals: • Meals Stipend Wednesday supper – Sunday noon

Check In At the Gathering All Synod Day Director are to TEXT their Property Check In At the Gathering All Synod Day Director are to TEXT their Property Manager when they arrive in Detroit!

Timeline February • Contact your bishop and synod youth ministry key leaders • Begin Timeline February • Contact your bishop and synod youth ministry key leaders • Begin to develop your team positions and recruit members (Building a Team)

Timeline February • First meeting of your entire Proclaim Story team. Provide an overview Timeline February • First meeting of your entire Proclaim Story team. Provide an overview of the Gathering and the Proclaim Story day. (You may want to invite your synod’s Gathering Coordinator to share details about the Gathering. ) • Set a strategy and timeline with your team.

Timeline March/April • Begin recruiting curriculum and worship leaders. • Recruit musicians • All Timeline March/April • Begin recruiting curriculum and worship leaders. • Recruit musicians • All videos will be finalized

Timeline May/June • Curriculum and Worship teams and presenters/leaders should be in place and Timeline May/June • Curriculum and Worship teams and presenters/leaders should be in place and rehearsing.

Timeline May/June • Communicate the check in/rehearsal schedule for the Proclaim Story day with Timeline May/June • Communicate the check in/rehearsal schedule for the Proclaim Story day with your team members • Meet with bishop/staff regarding their role

Timeline May/June • REHEARSE, REHEARSE Timeline May/June • REHEARSE, REHEARSE

Timeline July • REHEARSE, REHEARSE • Clarify Proclaim Story day schedule with your team Timeline July • REHEARSE, REHEARSE • Clarify Proclaim Story day schedule with your team

Support • Online resources will be your friend! • First Contact: Assigned Property Manager Support • Online resources will be your friend! • First Contact: Assigned Property Manager • Second Contact: Ed Kay

Property Manager • Sort worship and learning supplies for ballrooms • Distribute supplies to Property Manager • Sort worship and learning supplies for ballrooms • Distribute supplies to holding areas • Responsible for room set up in assigned properties

Property Manager • Welcoming Synod Directors and their team members • Lead daily Synod Property Manager • Welcoming Synod Directors and their team members • Lead daily Synod Director trainings July 16 18, 2015 • Oversee set up of ballrooms each day • Manage volunteers assigned to their space

Property Manager • Help Synod Directors troubleshoot issues that arise • Contact property staff Property Manager • Help Synod Directors troubleshoot issues that arise • Contact property staff as needed • Oversee clean up of ballrooms each day • Hold a debriefing meeting with Synod Directors and volunteers at end of each day to make adjustments for the next day

Q & A Q & A