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Thursday, Friday, Saturday Early Morning Community Life (may be in some properties) 8: 00 am 9: 00 am Property Managers arrive on site Synod Day Directors arrive on site All participants arrive at Cobo Proclaim Community opens Proclaim Justice launch (8: 45 am) 10: 30 am Synod Team arrives on site Proclaim Justice launch (10: 45 am)
Thursday, Friday, Saturday 11: 00 am 11: 30 am 12: 15 pm 12: 30 pm 1: 00 pm 3: 00 pm 4: 00 pm Trainings, rehearsals Sound Checks Places Everyone! Doors Open Proclaim Story Curriculum Proclaim Story Worship Sent out to Proclaim Jesus = Good News! Synod Day Director/Property Manager debrief Property Managers prepares space
Thursday, Friday, Saturday 5: 00 pm Proclaim Community Closes 5: 30 pm Ford Field Doors Open (Concessions) Property Managers/Core Team Meeting 8: 30 pm Main Stage Event 9: 45 pm Transport to Hotels & Final 15
Properties Cobo Convention Center 12 Spaces Crown Plaza 1 Space Greektown Casino 1 Space Marriott Renaissance 2 Spaces Masonic Temple 3 Spaces MGM Grand 2 Spaces Westin 2 Spaces
Properties Some synod assignments have changed since November. Registration still changing. You (and all participants) will receive the assignments by May 15.
Properties Chairs When space allows, we MAY be able to use chairs. Not every synod wants to use chairs. All three synods using the same space would have to agree. We cannot change the set up from one day to the next.
Property A room floor plan will be available online by May, 2015. The floor plan will designate locations for the musicians, altar area, boxed in font, communion stations, tech area, sacristy and chairs (if used).
SAMPLE Proclaim Story Floor Plan Font
A list of names and phone numbers for people related to your ballroom space should be available by May 15, 2015. The list will contain: • Property Manager Name • Synod Day Directors who are using the room on a different day • Proclaim Story Day Office information
A list of names and phone numbers for people related to your ballroom space should be available by May 15, 2015. The list will contain: • Community Life Team Member assigned to your property • Name of any Proclaim Story day team volunteers who are available to assist you in your space on your Proclaim Story day
Curriculum & Worship
Video/Music Resources All video and music resources will be mailed to you on a flash drive by the end of April. All music will be a video with lyrics, performed by Rachel Kurtz. Sheet music will be provided for musicians by end of April
Adjustments in Curriculum Primary Leaders Page 2
Adjustments in Curriculum Video Stories Page 24
Adjustments in Curriculum Connection the Faith Practices Page 27
Adjustments in Curriculum Connection the Faith Practices Page 27
How can I PROCLAIM the good news of God in Christ through word and deed? • Invite a friend to worship and/or a youth group event • Talk about faith topics with friends and family • Offer encouragement to a friend in need
Adjustments in Curriculum No black box around font. Page 21 & 22
Adjustments in Curriculum Name a barrier to good news. Page 21 & 22
Adjustments in Worship This shows up in the Confession and Absolution Page 30
Adjustments in Worship Underneath each “wall” is a banner with “Jesus Is Good News!” Page 30
Adjustments in Worship No Thanksgiving for Baptism
Adjustments in Worship Waterless Tattoos Page 37
SYNOD DAY DIRECTOR WEBSITE – MAIN SOURCE! http: //www. elcaymnet. org/2015 Proclaim. Story. Directors FACEBOOK GROUP https: //www. facebook. com/groups/Proclaim. Story. Leaders ELECTRONIC NEWSLETTERS BISHOP’S WEBSITE http: //www. elcaymnet. org/Gathering. Bishops
Bishops Register via Website http: //www. elcaymnet. org/Gathering. Bishops Registration is Covered Housing Covered 4 nights at MGM Grand
Bishops Share their faith/call story 8 minutes max in the curriculum section Preach/Preside in Worship
Bishops Meet with your bishop! Share the Curriculum and Worship Script and Sermon as is, and discuss your planning strategy together.
Expenses $500 Stipend For Travel and Housing Payable to your synod office. There are no reimbursements to you before, during or after the Gathering.
Tech/Musicians Musical leadership for Proclaim Story at the Gathering can take many forms: • An instrumental/vocal track will be provided for each synod. No additional leaders are necessary. • A solo leader that works with the recorded track and/or her/his own music.
Tech/Musicians Musical leadership for Proclaim Story at the Gathering can take many forms: • A band of instrumentalists and vocalists. You are not required to recruit live leadership for the worship music. But if you do, the intention of live musical leadership is to connect congregations and participants more deeply to their synod.
Tech/Musicians We encourage you to consider the following: • Lift up high school youth as part of the leadership • Find musical leader(s) that represent the unique gifts and expressions from your synod
Tech/Musicians Recruit musical leader(s) that are registered for the Gathering. Must have a wristband.
Tech/Musicians Any expenses related to musical leadership beyond the instrumental/ vocalist track that is provided is the responsibility of the synod. There is no money in the Proclaim Story budget (including your “synod funds”) to compensate musical leaders any part of the Gathering.
Tech/Musicians will be instructed to contact their Synod Day Director for information on sound checks and set up for your Proclaim Story day.
Tech/Musicians If you DO have musical leader(s) as part of your Proclaim Story Day, the Tech and Talent team wants to support you in making them sound good! A Google Form on the Director’s website will be available very soon. This form is where you will fill out all your musical leadership information.
Tech/Musicians The Tech and Talent Team will provide an appropriate sound system for the musical leadership you are providing (sound board, microphones, mic stands, speakers, monitors) in your ballroom. Musical Leader(s) need to provide their own instruments, bass amps, and other specialized equipment required.
Building Your Team
Building Your Team Every synod is unique. It is up to each Synod Day Director to develop a team that reflects the synod in which they serve and meets the needs of their context.
Building Your Team You are welcome to have as many team members as you would like. Must have a wristband Your team should reflect the diversity in your synod Include youth!
Building Your Team Qualities: Understanding of, and ability to articulate Lutheran theology Positive, encouraging, engaging personality Respected by youth ministry leaders in your synod
Building Your Team Synod staff Bishop Youth Ministry Staff/Liaison Synodical Lutheran Youth Organization or Youth Ministry leadership Local Youth Ministry Network
Building Your Team Be in touch with your BISHOP and synod staff ASAP! Make an appointment, get them on board, inform them of your “plan. ” This is considered an ELCA Synod Event. Bishop’s are responsible for the worship liturgy and leadership in Proclaim Story.
Curriculum Team Leader Assists the Synod Day Director in preparing all curriculum logistics. • Script Team • Stage Manager(s) • Tech Team
Worship Team Leader Assists the Synod Day Director in preparing all worship logistics. • Sacristan • Ushers • Tech Team (same as curriculum team)
Gathering Preparation For Directors coming with their congregations Registration • Register with congregation • Your registration fee will be covered through your congregational account
Gathering Preparation For Directors coming with their congregations Transportation: • With your congregation Housing: • Book with your congregation
Gathering Preparation For Directors coming as volunteers Registration • Register online via Synod Day team Arrival: • Wednesday • Proclaim Story Team Check In by 3: 00 pm on Wednesday • Departure after closing worship on Sunday • MORE details to come.
Gathering Preparation For Directors coming as volunteers Housing: • Your hotel is covered and booked by team. • King rooms, double occupancy Meals: • Meals Stipend Wednesday supper – Sunday noon
Check In At the Gathering All Synod Day Director are to TEXT their Property Manager when they arrive in Detroit!
Timeline February • Contact your bishop and synod youth ministry key leaders • Begin to develop your team positions and recruit members (Building a Team)
Timeline February • First meeting of your entire Proclaim Story team. Provide an overview of the Gathering and the Proclaim Story day. (You may want to invite your synod’s Gathering Coordinator to share details about the Gathering. ) • Set a strategy and timeline with your team.
Timeline March/April • Begin recruiting curriculum and worship leaders. • Recruit musicians • All videos will be finalized
Timeline May/June • Curriculum and Worship teams and presenters/leaders should be in place and rehearsing.
Timeline May/June • Communicate the check in/rehearsal schedule for the Proclaim Story day with your team members • Meet with bishop/staff regarding their role
Timeline May/June • REHEARSE, REHEARSE
Timeline July • REHEARSE, REHEARSE • Clarify Proclaim Story day schedule with your team
Support • Online resources will be your friend! • First Contact: Assigned Property Manager • Second Contact: Ed Kay
Property Manager • Sort worship and learning supplies for ballrooms • Distribute supplies to holding areas • Responsible for room set up in assigned properties
Property Manager • Welcoming Synod Directors and their team members • Lead daily Synod Director trainings July 16 18, 2015 • Oversee set up of ballrooms each day • Manage volunteers assigned to their space
Property Manager • Help Synod Directors troubleshoot issues that arise • Contact property staff as needed • Oversee clean up of ballrooms each day • Hold a debriefing meeting with Synod Directors and volunteers at end of each day to make adjustments for the next day
Q & A