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Poster Presentations Aly Magleby TA Scholars March 10, 2008 Poster Presentations Aly Magleby TA Scholars March 10, 2008

Purpose o What is the point of doing a poster presentation? ? ? EE Purpose o What is the point of doing a poster presentation? ? ? EE Title Authors ? ? ? U

Purpose To visually communicate your message to as many people as possible by: n Purpose To visually communicate your message to as many people as possible by: n n n Summarizing Work Advertising Accomplishments Starting Conversations

Poster Design o Focused n o Graphic n o specific message shown graphically Ordered Poster Design o Focused n o Graphic n o specific message shown graphically Ordered n organized clearly

Focused o What is the most important message for your audience to walk away Focused o What is the most important message for your audience to walk away with? n n o Avoid: n n o Support message with images and text Describe necessary details using short blocks of text probably, perhaps, may, might jargon and acronyms—use plain language Simple sticks, details distract!

Content o Introduction (qualitative): n n o Objectives/Methods: n n o What was your Content o Introduction (qualitative): n n o Objectives/Methods: n n o What was your goal? How did you accomplish it? (brief unless introducing a new method!) Results/Discussion: n n o What is the problem and why is it important? How does it relate to the big picture? Include plots, graphs, tables, figures, etc. Explain, analyze, interpret results—What do they show? Conclusion (quantitative): n n Summarize project—How is the problem solved? What do you recommend—How does this relate to the big picture?

Headings o Summarize n o Organize n o Break into logical sections Show Importance Headings o Summarize n o Organize n o Break into logical sections Show Importance n o State interesting results explicitly in titles and headings Use larger fonts Make Strong Statements n “X Improved Y” rather than “Effect of X on Y”

Text o Do: n n n Use active voice Left-justify Use serif font Use Text o Do: n n n Use active voice Left-justify Use serif font Use phrases Use light background, dark letters Stick to 2 or 3 colors in a consistent pattern o Don’t: n n Use large blocks of text Use jargon Use full sentences Use overly bright colors

Graphic o o o Shows message using graphical terms All elements easily visible from Graphic o o o Shows message using graphical terms All elements easily visible from 4 ft away Title, headings and graphics clearly explain key points (not just results) in large font (36 pt) Details in small font (no less than 24 pt) Balance text and graphics symmetrically (vertical, horizontal, diagonal)

Graphic o Figures/Tables n n o Quickly communicate relationships Clean and simple Include explanations Graphic o Figures/Tables n n o Quickly communicate relationships Clean and simple Include explanations rather than referencing elsewhere Label font no smaller than regular text Related photos/art n n help convey the message attract attention

Ordered o Visual grammar: n o Top to bottom, left to right (in US): Ordered o Visual grammar: n o Top to bottom, left to right (in US): n o Graphic organization makes key points easily identifiable Easy to read in a crowd and natural flow for reader Organizational cues: n Shapes, letters or numbers to assist in poster navigation

Examples: o From: http: //www. ncsu. edu/project/posters/New. Site/Define. Message. Alternatives. html Examples: o From: http: //www. ncsu. edu/project/posters/New. Site/Define. Message. Alternatives. html

Examples o From: http: //www. ncsu. edu/project/posters/New. Site/Define. Message. Alternatives. html Examples o From: http: //www. ncsu. edu/project/posters/New. Site/Define. Message. Alternatives. html

Creating a Poster o o Make a ppt presentation for individual sheets tacked to Creating a Poster o o Make a ppt presentation for individual sheets tacked to a board (16 sheets for 36 x 48 in. board) To make full poster in ppt, go to: n n n File Page Setup change Slides sized for Custom Set Width: 36 in and Height: 48 in (or set to size to match board)

Tips and Hints o o o No amount of flair can make up for Tips and Hints o o o No amount of flair can make up for poor content Use roll-on adhesive for sticking papers to the board Use map pins for emphasizing points And remember…. = 1, 000 words!

Printing Your Poster o o o Put money on your student card Contact Clayton Printing Your Poster o o o Put money on your student card Contact Clayton Butler Meet him at MEB 2265 Bring your poster file on a thumb drive or cd Follow directions on handout

Presenting o o Arrive early Set up poster and put out handouts Be able Presenting o o Arrive early Set up poster and put out handouts Be able to explain in varying time limits (0. 5, 2, 5 min) Explain: n n o Context Objective Results/Discussion Conclusions Remember, poster is a visual aid!

Handouts o Include: n n n Information on poster Additional details Contact information Title Handouts o Include: n n n Information on poster Additional details Contact information Title Authors EE U

Other Resources o o o o “Poster Sessions: A guide to their use at Other Resources o o o o “Poster Sessions: A guide to their use at meetings and conferences: for presenters and organizer” call # HF 5549. 5 C 6 S 55 1984 http: //uuhsc. utah. edu/mis/ppt. html http: //www. ncsu. edu/project/posters/New. Site/Resources. html http: //www. ugs. utah. edu/urop/ucur/guidelines. htm http: //www. ncsu. edu/project/posters/ http: //lorien. ncl. ac. uk/ming/Dept/Tips/present/posters. htm http: //www. biology. lsa. umich. edu/research/labs/ktosney/file/ Posters. Home. html

References o o www. ncsu. edu/project/posters http: //www. ece. utah. edu/~cfurse/CLEAR/writ ing/index. htm References o o www. ncsu. edu/project/posters http: //www. ece. utah. edu/~cfurse/CLEAR/writ ing/index. htm

Handouts to make for Cindy’s o o Graphics printer instructions Quick reference? 60 -sec Handouts to make for Cindy’s o o Graphics printer instructions Quick reference? 60 -sec eval? Slides

Handouts to make for TAs o Quick reference o slides Handouts to make for TAs o Quick reference o slides

Planning o o You have 16 sheets of 8. 5 x 11 in. paper Planning o o You have 16 sheets of 8. 5 x 11 in. paper or a 36 x 48 in. poster (board is a tri-fold 4 ft wide by 3 ft high) Let Beverly know if you need additional equipment (for video, etc. )