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OCS Systems OCS On Account for Hotel Business Centers Time vending of computers n Computer print vending n Photocopy and Fax Vending n
OCS On Account for Hotel Business Suites n OCS can be utilized in hotel business centers in a number of ways – from totally self service to staff controlled. Hotel guests can enter their name and room number to access the system or users prepay into the system and debit off a balance. The staff looks up the usage an checkout and prints and invoice – adding the total to the bill. n OCS TA – Time Vending OCS AV – Print Vending NTS – Copy and Fax Vending n n
Time Vending n The users log in with their account information. Their declining or ascending account balance is displayed in the task bar
Photocopies/Faxes and/or printing The versatile NTS can control copies/faxes and prints with a multifunction copier/printer. The guest must enter in their room number and PIN or one time use account number.
Three Ways to Print n n n Direct to the printer To a queue on a server and released with an NTS unit To a queue on a serve and released with a PC print station
When someone prints They are shown the cost of the job. All fields are optional and can be removed or edited. Name and PIN# fields automatically fill in with the log-in used to start the time session. The user confirms printing and then releases the job. There are two ways to print.
Print Vending n Pay at originating PC Enter acct information Click “print” go to printer n Pay at NTS Ethernet controller Enter acct information Click “ send to print station”
Over- the-Counter Administrative module – all transactions are recorded n n n Create new accounts Credit (add funds) to accounts Debit accounts: Point-of-Sale module Lock Accounts Query all transactions for a given account Manage print queue
Over the Counter
The user database Each users name, password and other billing information including a complete account history can be viewed. The database can be created via import file or manually.
OCS Report Manager When a guest is ready to check out – the hotel clerk can check to see if they owe money for business center use. OCS can print an invoice and the total can be added to their hotel bill. OCS offers several reports and invoices as well as a complete audit history in comma delimited format.
Sample Report n n One of many reports OCS can generate. This one show the account name, the date , the number of pages and costs
Self Service – create or add $$ to account Users create accounts and pin #s and add cash value to their accounts • For User ID Input Accepts: Keypad only or Standard Magnetic Stripe Cards, - bar code optional • For Payment Accepts: 1, 5, 10 and 20 bills • Prints a Receipt
Remote PC control – from staff PC n From the counter n n n Activate Add time Send message Reset PCs Per site, group or pc
Basic Technical Information n OCS On Account requires Less that 8 PCs – One computer with NT, 2000 or XP (workstation version) other PCs can be windows 95 or better n Greater than 10 PCs – One computer with NT, 2000 or XP server n n NTS and On-Cash require Ethernet connections
Consultation assistance available There are many ways to set up this system and it is likely that you should discuss the many options and features with OCS directly.