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NACLIM Core theme 5 S 1 NACLIM Core theme 5 S 1

CT 5 is made up of three WPs WP 5. 1 Scientific coordination WP CT 5 is made up of three WPs WP 5. 1 Scientific coordination WP 5. 2 Outreach, dissemination and climate services Dissemination of robust climate information meeting the expectations and needs of relevant stakeholders, and allowing their involvement in the decision making process WP 5. 3 Coordination across the projects EUPORIAS, NACLIM and SPECS Establishment of a clustering and coordination mechanism across the project EUPORIAS, SPECS and NACLIM, including the set up and coordination of a European climate observation, modeling and services initiative (ECOMS) S 2

Partners involved WP 5. 1 Scientific coordination UHAM Detlef Quadfasel + Chiara Bearzotti Deputy Partners involved WP 5. 1 Scientific coordination UHAM Detlef Quadfasel + Chiara Bearzotti Deputy coordinator Johann Jungclaus MPG CT leaders and co-leaders (MPG, UPMC, UNIRES, GEOMAR, DMI, VITO, GIM, DTU) WP 5. 2 Outreach, dissemination UHAM Detlef Quadfasel + Chiara Bearzotti and climate services ICPO Roger Barry VITO Koen der Ridder GIM Bart Thomas /Caroline Heylen + collaboration of all partners WP 5. 3 Coordination across the UHAM Detlef Quadfasel + Chiara Bearzotti projects EUPORIAS, NACLIM and SPECS S 3

Core theme 5 – WP 5. 1 Scientific coordination S 4 Core theme 5 – WP 5. 1 Scientific coordination S 4

WP 5. 1 Scientific coordination Decisions on the scientific management of the project will WP 5. 1 Scientific coordination Decisions on the scientific management of the project will be taken by the Steering committee (SSEC) SSEC is made up of: • Project coordinator Detlef • Deputy coordinator Johann • Core theme leaders: Johann (CT 1), Svein (CT 2), Steffen (CT 3), Mark (CT 4) Deliverables D 51. 54 Overall assessment of priorities for predictability on seasonal to decadal time scales of the climate (UHAM) PM 44= June 2016 S 5

Core theme 5 – WP 5. 2 Dissemination & outreach S 6 Core theme 5 – WP 5. 2 Dissemination & outreach S 6

WP 5. 2 Outreach, dissemination and climate services Goal: dissemination of robust climate information WP 5. 2 Outreach, dissemination and climate services Goal: dissemination of robust climate information meeting the expectations and needs of relevant stakeholders, and allowing their involvement in the decision making process To achieve the goal of interactive dissemination, a 3 -step approach will be taken: (1) Identifying user-needs (end-user workshop in PM 9) (2) Develop a climate service plan where users’ needs and capabilities of NACLIM are matched (Climate Service Plan PM 12) (3) Dissemination of results by way of electronic media, workshops and conferences (throughout the project PM 1 -51) S 7

WP 5. 2 Deliverables D 52. 3 Website PM 2 UHAM D 52. 61 WP 5. 2 Deliverables D 52. 3 Website PM 2 UHAM D 52. 61 Dissemination plan UHAM+ICPO+VITO+GIM PM 2=31 December 2012 D 52. 7 First end-user workshop UHAM+ICPO+VITO+GIM+ all PM 9=before end July 2013 D 52. 13 Climate service plan UHAM+ICPO+VITO+GIM+ all PM 12=before end October 2013 D 52. 24 Establishment of information flow UHAM+ICPO+VITO+GIM PM 18= before end April 2014 D 52. 35 Second end-user workshop UHAM+ICPO+VITO+GIM+ all PM 34=before end August 2015 S 8

WP 5. 2 Communication with stakeholders User and stakeholder needs will be identified during WP 5. 2 Communication with stakeholders User and stakeholder needs will be identified during end-user/stakeholders workshops Goal: create a bridge between scientific institutions and potential end-users Target: • decision-makers, the private sector, the industrial sector (GIM, VITO, support UHAM)* • international climate science community (ICPO, support UHAM)* Planned: • 1 st Workshop: Understanding users’ needs (before end of PM 9= July 2013) • 2 nd Workshop: Providing interesting data to our users (before the end of PM 34=August 2015) Points to be defined *Support of ECOMS partners? Events organized locally? Language? Web seminars combined with workshops? S 9

WP 5. 2 Cooperation sought with Climate Service Centers EC Environmental Agency in Copenhagen WP 5. 2 Cooperation sought with Climate Service Centers EC Environmental Agency in Copenhagen Meteo-France Norwegian Meteorological Institute ICES (International Council for Exploration of the Seas) Off-shore agents working around Greenland in the Arctic & Multiplicators Activate your network! S 10

WP 5. 2 Climate service plan and info-flow D 52. 13 Climate service plan WP 5. 2 Climate service plan and info-flow D 52. 13 Climate service plan PM 12=before end October 2013 The plans defines the needs and capabilities of NACLIM are matched with the mapped stakeholder needs D 52. 24 Establishment of information flow PM 18= before end of April 2014 This is a report indicating how the information should flow from scientist to stakeholders and viceversa through the climate service institutions S 11

Core theme 5 - WP 5. 3 Coordination across EUPORIAS, NACLIM and SPECS S Core theme 5 - WP 5. 3 Coordination across EUPORIAS, NACLIM and SPECS S 12

European initiative for climate service observation and modelling (ECOMS) NACLIM project has been clustered European initiative for climate service observation and modelling (ECOMS) NACLIM project has been clustered by the European Commission with two other complementary projects, EUPORIAS and SPECS, under the European initiative for climate service observation and modelling (ECOMS) Goals: 1 - Ensuring close coordination in Europe in the area of seasonal to decadal climate predictions towards climate services 2 - Providing thought leadership to the European Commission on future priorities in the area of seasonal to decadal climate predictions towards climate services S 13

What ECOMS is supposed to achieve Two targets for ECOMS A) Joint dissemination and What ECOMS is supposed to achieve Two targets for ECOMS A) Joint dissemination and communication activities, for improving the outreach of results of the three projects B) Establishment of a „think tank“ S 14

A) Tools joint dissemination Tools S 15 A) Tools joint dissemination Tools S 15

B) The think tank Task? Make recommendations to the European Commission for priorities on B) The think tank Task? Make recommendations to the European Commission for priorities on European activities related to observation, modelling and climate services. Who is the think tank: three coordinators of EUPORIAS, NACLIM and SPECS and of independent advisors Three working groups (WG) will be established within this work package for coordinating the discussion: -WG 1 "Observations and monitoring", led by NACLIM -WG 2 "Modeling and infrastructure", led by SPECS -WG 3 "User/Stakeholder engagement", led by EUPORIAS S 16

WP 5. 3 Deliverables D 53. 012 Recommended priorities Horizon 2020 for observation and WP 5. 3 Deliverables D 53. 012 Recommended priorities Horizon 2020 for observation and monitoring PM 5=before end March 2013 D 53. 022 Progress in observations and monitoring PM 29 D 53. 023 Outcomes for observations and monitoring PM 51 S 17

NACLIM governance structure Chiara Bearzotti S 18 NACLIM governance structure Chiara Bearzotti S 18

Project governance • • Steering Committee (SSEC) Governing board (GB) Gender Panel (GA) International Project governance • • Steering Committee (SSEC) Governing board (GB) Gender Panel (GA) International advisory committee (IAP) S 19

Steering committee (SSEC) Goal: steer the project, take appropriate decisions for steering the science Steering committee (SSEC) Goal: steer the project, take appropriate decisions for steering the science and the partnership Members: • Project coordinator Detlef • Deputy coordinator Johann • Core theme leaders Johann (CT 1), Svein (CT 2), Steffen (CT 3), Mark (CT 4) S 20

International advisory panel (IAP) Goals: to ensure external scientific evaluation of the project and International advisory panel (IAP) Goals: to ensure external scientific evaluation of the project and links to other programme activities outside Europe Members: 3 international distinguished scientists (rotating mechanism) Tasks: • Advising on the project’s scientific approach and orientation by liaison with the SSEC and the Coordinator • Providing a link to related activities outside Europe • Providing an international perspective of developments in the field of operational oceanography and to help monitor the overall progress and scientific achievements of the project • Making recommendations for new actions and activities in this area S 21

Governing Board (GB) Goal: validates the major decisions concerning the project proposed by the Governing Board (GB) Goal: validates the major decisions concerning the project proposed by the SSEC Members: It is made up of representatives from all partners (1 vote per project partner) It is chaired by the Coordinator Tasks: • Strategic orientation of the project • Plan for using and disseminating the knowledge (and updates thereof) • Changes in the consortium membership • Changes in scientific plans relative to the initial agreed implementation plan • Any alterations of the Consortium Agreement • Acceptance/exclusion of new/former partners S 22

Gender Panel (GA) Goals: raise gender awareness Members: Laura, Marie-Noelle and Bogi (Technical support: Gender Panel (GA) Goals: raise gender awareness Members: Laura, Marie-Noelle and Bogi (Technical support: Chiara) Tasks: • Provide gender statistics and indicators • Develop the NACLIM Gender Action Plan • Give advice to the SSEC on its implementation • Promote gender equality in recruitment • Promote participation of women in courses, seminars and conferences • Support the development of financial support systems for scientists with children to be able to participate in fieldwork • Promote selection of working hours convenient for mothers • Invite women to scientific/organizing committees. S 23

WP 6 Management S 24 WP 6 Management S 24

Partners involved UHAM Coordinator: Detlef Quadfasel Project office: Chiara Bearzotti+ data manager MPG Deputy Partners involved UHAM Coordinator: Detlef Quadfasel Project office: Chiara Bearzotti+ data manager MPG Deputy coordinator Johann Jungclaus MPG +Support of the CT leaders and WP leaders S 25

Project office (PO) • Liaising with the Commission on behalf of the consortium Communication Project office (PO) • Liaising with the Commission on behalf of the consortium Communication of all information to the Commission • Day to day coordination of the project: monitoring of project planning and progress (e. g. deadlines, bottlenecks, milestones, deliverables etc) • Supervision of the quality control and documentation plan • Preparation of all reports to be forwarded to the EU • Set up of annual meetings, including SSEC and GB meetings, and internal reviews • Practical administration of the financial and contractual aspects of the grant • Administrative and financial matters, including administration of the contract (GA) with the Commission, the Consortium Agreement • Communication within the project, to users, and to the general public and coordination with other EU – funded or other international projects • Implementation of the plans under knowledge and innovation-related activities, intellectual property issues and of Gender Action Plan S 26

Project office as central post office Reports on the activities will be channelled from Project office as central post office Reports on the activities will be channelled from the partners to the PO and distributed then to the other partners The PO will likewise distribute to the partners relevant information obtained from sources outside the project Partner 3 End-users Requests/inputs Answers Project Office Partner 2 EC Other projects PP. . . S 27

PO facilitating and monitoring info-flow Project office S 28 PO facilitating and monitoring info-flow Project office S 28

PO monitoring project schedule PO monitoring project schedule

PO Data management Data collected within the observational CT will be immediately made available PO Data management Data collected within the observational CT will be immediately made available to the modelling groups for implementation in the assimilation models and for evaluation in comparison with the coupled runs data transfer between the different observational groups is mandatory A central data server was set-up at GEOMAR within THOR: the same data server will be available for the NACLIM project as well A web service communication module will be established for the project office for general communication and dissemination purposes Project office: data manager to be determined S 30

Distribution of funds Coordinator receives as prefinancing max 48% of EC request indicated in Distribution of funds Coordinator receives as prefinancing max 48% of EC request indicated in the proposal by the partnership • 35% of the original EC request transferred to partners by end November • In addition to this, planned investments (0, 5 M€) and consumables (0, 5 M€) for the first period will be supported • Send your request to PO by 15 November with planned investments and corresponding EC request (check the original list in DOW, page 53 and following) S 31

Reports and information flow Project office European Commission Template made available Project summary report, Reports and information flow Project office European Commission Template made available Project summary report, data mgt report**- (PO) Template made available Financial reports** - Financial officers partner leve Template made available WP reports** - WP leaders Template made available Milestones achieved reports* - WP leaders Template made available Deliverables reports** - NACLIM scientists **To be reported together at project month 18, 36, 51 * To be reported at due dates indicated in DOW S 32

Reporting F R F R F R Reporting F R F R F R

First financial reports Planned • Every six months with cumulated actual costs for monitoring First financial reports Planned • Every six months with cumulated actual costs for monitoring purposes • Project month 19 with CFS** on actual costs period 1 -18 pm • Project month 37 with CFS** on actual costs period 19 -36 pm • Project month 52 with CFS** on actual costs period 37 -51 pm ** CFS=Certificate of financial statement provided by auditor in situations regulated by FP 7 financial rules S 34

Annual Meetings Planned PM 2 Kickoff Barcelona (ES) PM 12 =October 2013 Annual meeting Annual Meetings Planned PM 2 Kickoff Barcelona (ES) PM 12 =October 2013 Annual meeting Trieste (IT) PM 24 =October 2014 Annual meeting PM 36 =October 2015 Annual meeting PM 49 Annual meeting =November 2016 S 35

Communication • Scientific publications, presentations, talks, animations etc. . : provide a copy to Communication • Scientific publications, presentations, talks, animations etc. . : provide a copy to the project office • Do not delay in answering requests from the project office S 36