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LAUSD Athletic Department AD/AP Annual Meeting August 7, 2017 Trenton Cornelius – Coordinator Dave Siedelman – Specialist Dawn Xitco – Specialist La. Shanda Younger Sr. Secretary Phone: (213) 241 -5847 Fax: (213) 241 -5846
LAUSD Services and Responsibilities Funding Helmet and Shoulder Pad Reconditioning with Riddell Funding CIF State dues Funding CIF LA City Section Administrative Fee Funding Official Fees Funding School police for Athletic Contest AD Recognition AD/AP Orientations/Site Visits Providing Stadium Bleachers Portable Toilets and Wash Stations MISIS Assistance Processing Athletic Personnel Funding Athletic Personnel Assisting Schools with Injury/Incident Reports Reviewing Athletic Personnel Certification Liaison for School Police Facility Upgrades and Compliance Student -Athlete Academic Awards AD Meetings Supervision of Return to Play Protocol Assistance with Medical Attendants for Football Tournament/Field Trip Verification Swimming Pool Reimbursements Middle School Intramural Compiling Athletic Data Funding and approving uniform request ISTAR monitoring of Injuries and Incidents Liaison with nursing services Monitoring facility usage with Civic Center permits Reviewing student athlete team rosters
LAUSD Athletic Tiers Tier 1 (23+ teams) Tier 2 (17 -22 teams) Tier 3 (10 -16 Teams) Tier 4 (0 -9 teams) Based on the calculation of each team and level fielded during the previous school year. Cheerleading is counted as one team per season regardless of sideline cheer or competitive cheer status. Each team must meet the minimum number of participants based on a submitted roster to add to a schools tier total. Frosh/Soph levels are not calculated into a schools tier total. In the sports of cross country, wrestling, swimming, and track and field, ten athletes per gender are required to accumulate one point towards their tier total. All other sports must meet the National Federation of State High School Associations (NFHS) minimum number of athletes required to begin a contest. For Inclusive Sport (IS) levels, schools must field a minimum of six athletes to accumulate a tier point.
Summer/Winter Hours AD Summer Hours AD’s will receive three hours for each team that is cleared by submitting an eligibility roster (Frosh/Soph level not included) on or before August 21, 2017. Cross Country will require a minimum of 20 athletes per gender to establish qualifying varsity and junior varsity levels. There is a 42 hour maximum for schools fielding all available fall sports. This includes 6 hours for attending AD/AP meeting AD Winter Hours The rate of pay is based on school tiers. Tier One schools will receive 40 hours Tier Two schools will receive 30 hours Tier Three schools will receive 20 hours Tier Four schools are not eligible for winter hours
Non-Sponsored Trips All-Star contests Any competition played outside of the CIF season of sport Athletic camps Athletic clinics or showcases College school visits All summer activities * No school equipment or uniforms may be worn or utilized at any time
School Site Division of Duties Athletic Administrator Athletic Directors Shared Duties Supervision/Game Review and processing Athlete Eligibility management coaches paperwork prior to Scheduling Tournament paperwork deadlines Bus orders Coordinate rule session ISTAR reporting Incidents Officials Recognize and enforce Title and Injuries Attend Meetings IX requirements Evaluating and hiring/firing Supervise coaches Monitor safety of facilities coaches Facility schedules and equipment Attend Meetings Liaison between LAUSD and Enforce District/CIF rules, Supervise and Assist Athletic coaches policies, and regulations Director Keep athletic inventory data Monitoring coaches Approve Athletic budget Liaison with nursing for expenditures physicals and return to play Assist parents Civic Center Conference ejected protocols Permits/Leasing athletes/coaches Screening Dates Communication Contest supervision Uniform orders Cheerleading schedule
Code of Conduct Keep personal life separate from professional duties. Do not intermingle your private social media with the students. Do not transport students without proper approval in writing. All forms of communication (phone, email, social media, etc. ) should remain professional.
Civic Center Permits Out of Season Facility Usage * M-F before 6: 00 pm – FREE - Need to fill-out “Out of season permit form” - Show proof of your LAUSD employee number - show proof of your insurance * M-F after 6: 00 pm and Saturday- $2. 25 per hour - Need to fill-out “Out of season permit form” - Show proof of your LAUSD employee number - show proof of your insurance Any competition that charges admission, must go through leasing If the permitee is not working exclusively with schools site students free of charge, your group will be charged full price. 18 hour maximum per week. No Sundays permitted
Injury Tracking/Incident Reports Contact school operations coordinator immediately Forms should be submitted to Athletics Department within 24 hours with ISTAR tracking number Make sure there is immediate contact with parent/guardian and school nurse is notified. Follow up with the status of injuries and additional medical procedures that may have taken place. No athlete returns until you have been provided medical clearance by a doctor and reviewed by school nurse.
IMPORTANT DATES CALENDAR
STUDENT-ATHLETE REQUIRED PAPERWORK
ATHLETIC INJURY TRACKING
• MANAGE GROUPS • USE GROUPS REPORTS • ENROLLMENT • PERMIT • SCHOOL OF RESIDENCE ADMIN STUDENT Mi. SIS FOR ATHLETICS
SUPERVISION OF ATHLETIC CONTEST Share supervision plan with opponents prior to contest Introduce yourself to officials and opponents supervision staff. Be active and visible! Supervision is responsible for crowd control not the school police. Supervision should have an Emergency Action Plan which should include but is not limited to the following: Emergency contact numbers (students, EMS) Identify local hospital with emergency room (home & away) Forms to act if there is an incident or injury Review emergency protocol with all coaches at pre-season meeting Locate and operate AED machines. Home team must always provide supervision. Visiting team must also provide supervision for contest beginning at 5 pm or later and all sites off campus.
COACH ING EVALUATION Evaluate coaches at the end of each season, and provide them feedback. If the school admin and AD decides to release a coach inform the coach.
New HR Form Coach Unsatisfactory Report
Paid Coaching Requirements All Paid Coaches in LAUSD must have the following requirements met, before than can start coaching and having any contact with any student/athlete. Cleared Fingerprints by both Department of Justice (DOJ) and FBI Negative TB test or Chest X-Ray Certificate of passing Coaching Education (Good For Life) www. nfhslearn. com or www. asep. com Certificate of completion of Concussion Training (every two years) www. nfhslearn. com Sudden Cardiac Arrest Training (every two years) www. nfhslearn. com Current CPR Certification (including defibrillator training) (every two years) Current First Aid Certificate (every two years) AACCA (Cheerleading Coaches only) (every four years) www. nfhslearn. com Water Safety (Aquatic Sports only) (Every two years) Child Abuse Certification (Yearly) LAUSD Learning Zone https: //lz. lausd. net Signed Code of Conduct (Yearly)
Processing and Certification of Coaches need to be completely cleared, prior to them working with student/athletes. Communication between AD’s and SAA’s is important. Tracking numbers and RPA’s Time reporting Sign-in Cards Payroll (Athletic Assistants are paid monthly) All coaches must be 21 years of age at the time of the first official practice. In addition to all CIF coaching requirement, LAUSD coaches must have the following: signed code of conduct, child abuse verification (learning zone) water safety (aquatic coaches only), AACCA Certification (Cheer) and a negative TB test.
Volunteer Coaching Requirements All Volunteer Coaches in LAUSD must have the following requirements met, before than can start coaching and having any contact with any student/athlete. • Cleared Fingerprints by both Department of Justice (DOJ) and FBI • Negative TB test or Chest X-Ray • Certificate of passing Coaching Education (Good For Life) www. nfhslearn. com or www. asep. com Certificate of completion of Concussion Training (every two years) www. nfhslearn. com Sudden Cardiac Arrest Training (every two years) www. nfhslearn. com • • • Current CPR Certification (including defibrillator training) (every two years) Current First Aid Certificate (every two years) • • Volunteer Assistant Coaching Form on file at your school Signed code of conduct (yearly) •
FIELD TRIP/TOURNAMENT REQUIREMENTS
Transportation http: //fieldtrip. lausd. net All practice and game buses must be ordered at least 15 days early The Athletic Department will order all playoff buses and you will send me a confirmation email to confirm the pickup time and destination. NO new orders will be accepted by transportation. Everything goes through Athletics Department. If using private transportation make sure all required documents are filled All Charter buses must be on the LAUSD Approved Charter list. No busses on Districtwide PD Days, unassigned days and admissions day (9/1, 9/4, 9/20, 9/29, 11/10, 11/23, 11/24, 11/25, Winter Break and Spring Break) All players must travel in uniform Each sport is allocated 1 bus to away contest. Shuttling is required if commute is less than 30 minutes