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EMINENCE kick-off meeting, 30. 10. 2012 EMINENCE kick-off meeting, 30. 10. 2012

AGENDA 1. Opening by moderator (Tomasz Kollat AMU/PL), followed by short presentation of each AGENDA 1. Opening by moderator (Tomasz Kollat AMU/PL), followed by short presentation of each participant 2. Introduction to project idea, speaker : Katarzyna Hadaś - AMU/PL • EMINENCE project in the scheme of Erasmus Mundus programme • Financial aspects of organization and implementation of mobility • Management and organisation (Committees: responsibilities&composition) 3. The role of EMINENCE joint-coordinating institution: speaker : Oksana Zabolotna - PTUSPU/UA 4. Recruitment and selection of beneficiaries , speaker : Katarzyna Hadaś - AMU/PL • Mobility flows (distribution and TGs) • On-line registration and application • Application documents 5. Eligibility of candidates, mobility effectiveness requirements, speaker: Nino Kemertelidze GRU/GE 6. Visa procedures in states of hosting partners, speakers: Viorica Macovei- SUMPh/MD, Nigyar Abbaszade ATI/AZ, Oksana Sosnovskaya VSU/BY, Tomasz Kollat AMU/PL, Gunilla Pfannenstill &Viktoria Willenfelt Lumpkins MU/SE 7. Travel (flights and domestic transport/pick up), hosting facilities : Oksana Sosnovskaya VSU/BY 8. Academic offer of hosting partners (programs in English): Nigyar Abbaszade ATI/AZ, 9. Procedures before mobility starts, speaker : Barbara Costa –UP/PT 10. Dissemination channels and project promotion – ideas, good practices, speakers: Francesca Chicco – POLITO/IT, Colin Volle UM 2/FR 11. Discussion on project documents (Mo. U, selection procedure and criteria) 12. Final remarks

Our project in the framework of EM programme Erasmus Mundus 2009 -2013 is implemented Our project in the framework of EM programme Erasmus Mundus 2009 -2013 is implemented through of the following actions: Action 1: Erasmus Mundus joint programmes of outstanding quality at masters (Action 1 A) and doctoral (Action 1 B) levels including scholarships/fellowships to participate in these programmes; Action 2: Erasmus Mundus Partnerships between European and Third Country higher education institutions including scholarships and fellowships for mobility at all academic levels; Action 3: Promotion of European higher education through projects to enhance the attractiveness of Europe as an educational destination and a centre of excellence at world level.

Other lot 5 consortia 1. 2. 3. 4. 5. 6. 7. 8. 9. POLITECNICO Other lot 5 consortia 1. 2. 3. 4. 5. 6. 7. 8. 9. POLITECNICO DI TORINO (IT) EUROEAST GEORG-AUGUST-UNIVERSITÄT GÖTTINGEN (DE) ALRAKIS II UNIVERSITE MONTPELLIER 2 SCIENCES ET TECHNIQUES (FR) BACKIS UNIVERSITEA ALEXANDRU IOAN CUZA DIN IASI (RO) IANUS (Vanadzor State Pedagogical Institute ) TURUN YLIOPISTO (FI) MID ALMA MATER STUDIORUM UNIVERSITA DI BOLOGNA (IT) WEBB (Vitebsk State University named after P. M. Masherov ) ADAM MICHIEWICZ UNIVERSITY (PL) EMINENCE UNIVERSIDADE TECNICA DE LISBOA (PT) TEMPO (Politechnico di Torino) CARL VON OSSIETZKY UNIVERSITÄT OLDENBURG (DE) ELECTRA (Politechnico di Torino)

 • • • The objectives of EMINENCE Partnership : to develop abroad the • • • The objectives of EMINENCE Partnership : to develop abroad the qualifications of most motivated and talented students and staff and give them international experience , increasing this way their employability at labour market; to promote mobility of Eastern Partnership countries’ students from vulnerable groups in order to obtain qualifications and experience in the EU partner universities; to contribute towards the development of human resources and the international co-operation capacity of higher education institutions in Eastern neighbouring countries through individual mobility, which should not bring only individual benefits but also effect home university and society as a whole; to enhance visibility of EU higher education in Eastern neighbouring countries in general and to facilitate integration into the European Higher Education Area and Bologna process of involved HEIs in this region in particular ; to create and strengthen lasting links and collaborations between participating HEIs from EU and Eastern neighbouring countries’ that will result in actions and activities after the funding period; to contribute to the mutual enrichment of both EU and Eastern neighbouring countries’ societies by exchange of people, culture, knowledge and ideas.

Project budget 1. Organisation of the mobility 200 000 € 10 000 € 2. Project budget 1. Organisation of the mobility 200 000 € 10 000 € 2. Joint coordination 2 794 100 € 3. Subsistence allowances 168 500 € 4. Travel costs 612 000 € 5. Participation costs 176 175 € 6. Insurance GRAND TOTAL 3 960 775 €

Advisory Board (AB) Quality Assurance Committee (QAC) Communication and Visibility Committee (C&VC) -help to Advisory Board (AB) Quality Assurance Committee (QAC) Communication and Visibility Committee (C&VC) -help to coordinator on a regular mobility management and in strategic decision-making -law and financial issues (candidates’ and grantees’ rights and obligations, including solving legal problems in case of expulsion and other problematic legally issues), - visas to/from Belarus (mobility with this country may cause special problems) - remote communication of partners (familiarising Ea. P partners with on-line communicator, video conferences software) - inclusion of woman candidates (encouragement for and gender equality in selection) - promotion of the project in third countries, other than Ea. P (our C&V strategy covers visibility in EU, Ea. P and beyond) - organisation of - agreeing details of VISIBILITY AND QA Communication and STRATEGY Visibility strategy, PROJECT MEETING - agreeing details for in Poznań the plan for - setting up project QA dissemination and policy, mechanisms, exploitation of benchmarks and project's results, indicators of quality, -participation in - elaboration of events ( fairs, questionnaires and reports’ templates for conferences) for media, ministries, interim and final project assessment and NGOs, promoting, together with our assessments of project’s outcomes, grantees by their academic supervisors, also the whole - cooperation with programme and the external evaluator of outcomes of all lot 5 the project (cross, peer consortia, review by another Lot - design of 5 staff and evaluation promotional and by independent informative leaflets. agency). Selection Committee ensuring the transparency and fairness of the application and selection process, - validation of original documents, - resolving possible appeals from rejected candidates, - in case of resignations contacting candidates from reserve lists. -

MOBILITY FLOWS Type of From EU partners Mobility TG 1 Number of grants From MOBILITY FLOWS Type of From EU partners Mobility TG 1 Number of grants From Ea. P countries TG 1 Duration Number in months of grants TG 2 TG 3 Bachelors 10 10 30 Duration Number in months of grants 10 0 Duration in months 0 Number of grants 12 Duration in months 36 Total grants per level 52 Masters 0 10 15 10 17 22 9 24 41 Doctorate 5 s Post 5 doctorate s staff 5 10 8 10 18 22 4 36 35 6 7 6 0 0 12 1 30 1 0 0 35 Total 25 grants per TG 90 35 25 175

Mobility Types BA 10 = Bachelor course for exchange studies only – sem- 10 Mobility Types BA 10 = Bachelor course for exchange studies only – sem- 10 months (TG 1) BA 36 = Full Bachelor degree for up to 36 months (TG 3) MA 10 = Master course for exchange studies only – sem- 10 months (TG 1) MA 24 = Full Master degree for up to 24 months (TG 2, TG 3) PHD 10= Ph. D course for exchange studies only – 6 -10 months (TG 1) PHD 36 C = Ph. D course as continuation of Phd studies already started to be completed with Ph. D degree awarded by host university (TG 2, TG 3) PHD 36 NF= Ph. D course to be started from the beginning and possible to be completed with full Ph. D degree awarded by host university within the period of 36 months scholarship (TG 2, TG 3) PHD 36 N= Ph. D course to be started from the beginning, completion with full Ph. D degree requires more than 3 years (TG 2, TG 3) PD 6 = Post-doc fellowship lasting 6 months (TG 1, TG 2) Staff =1 month (TG 1)

On-line registration and application I step – reading Guidelines for Applicants II step – On-line registration and application I step – reading Guidelines for Applicants II step – registration 1. Personal information First name*: Middle name (only if it is written in the passport): Family name*: Date of birth [yyyy-mm-dd]*: Please double check if your name and date of birth is exactly as in passport and be aware that your names in the form that you submit here will be used in application form and then throughout the whole program and will not be subject to any changes. Any discrepancies between the full name and date of birth in passport and the name and date given in this form will lead to disqualification. 2. Contact E-mail address*: Please double check if the e-mail is correct – you will receive the link to your application form at this e-mail address and you will be getting further communications ONLY to this address (requests to send any information to another e-mail will not be considered). You will be identified by your e-mail, name and date of birth. Note that you are only allowed to register once. If you register and apply more times this will lead to disqualification. SUBMIT THE FORM III step – preparation of documents in required form, scope, format itp.

IV STEP – application form. IV STEP – application form.

Target Group 3 - definition A national of Belarus, Ukraine, Moldova, Armenia, Georgia or Target Group 3 - definition A national of Belarus, Ukraine, Moldova, Armenia, Georgia or Azerbaijan who is in particularly vulnerable situation, for social and political reasons: • applicant having a refugee status (international or according to the national legislation of one of the European recipient countries); • applicant being asylum beneficiary (international or according to the national legislation of one of the European recipient countries); applicant who can prove that s/he has been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual inclination; applicant belonging to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons); AND applicant must have : - secondary school certificate entitling to start university studies in Europe (full BA) or - BA or equivalent diploma entitling to start university studies at Master level in Europe (full MA) or - MA or equivalent diploma entitling to start doctoral studies in Europe (full Ph. D) or must be enrolled at Ph. D studies at home and apply for continuation of his/her Ph. D studies at EU university (Ph. D 36 C)