Dr. Mitali Mittra 2012 Definitions Presentation

Dr. Mitali Mittra

Definitions Presentation “ Something set forth to an audience for the attention of the mind “ Effective “… producing a desired result” Source: http: //www. merriam-webster. com

Introduction Planning Your Presentation The Presentation Sequence Creating Effective Visual Aids Presentation Techniques Practice Agenda

«There always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave. » — Dale Carnegie “ It takes one hour of preparation for each minute of presentation time. » — Wayne Burgraff Presentation Skills Insight

Important Points Impossible to turn into an excellent presenter over night First step is tough and then it is rewarding Rehearse! And Rehearse

THE FACTS : Shaking hands, dry throat, excessive sweating, memory loss, nausea, and knocking knees NORMAL REACTION! Overcoming Fear “ Of all the liars in the world, sometimes the worst are your own fears”. — Rudyard Kipling

Overcoming Fear ● Control the symptoms ● Exercise ● On Stage- Slow down, Speak Up, Stop Bellowing

Overcoming Nerves ● Positive Self-talk ● Believe in audience’s goodwill ● Believe in what you are saying ● Prepare thoroughly ● Rehearse

Developing The Attitude Remember that you know your subject Know your material well. Be the expert. Your primary duty is Understand your audience needs P repare the message and supporting materials — deliver your message clearly and powerfuly

Developing The Attitude Podium panic is normal, and be open about it Practice your presentation, do pilot test Get the audience to participate Establish a rapport by using names & eye contact Establish & check the equipment

Nervous Presentation WATCH!

General purposes of a presentation INFORM TRAIN TEACH MOTIVAT

Instructional Oral Report. Sales Explanatory. More Persuasive More Detailed

4 Types of Presentations I Sales : to sell an idea or suggestion to clients, upper management, coworkers or employees. To persuade for an action or belief Explanatory : To familiarize, give an overall perspective or identify new developments. S hould offer the audience new or renewed information&understanding

4 Types of Presentations II Instructional : When you want to teach others how to use something like a new procedure or a piece of hardware. Needs persuasion, detail & audience participation Oral Report : Bring the audience up to date on something with which they are already familiar. Focus on facts, figures &details involve little persuasive efforts.

Presentation Style VVB Verbal Content 7%

Elements of Presentation Style Vocal Techniques Loudness Pitch Rate Pause Deviations From the Norm for Emphasis

Elements of Presentation Style Body Language Eye Contact, Gestures, Posture Use of Space Can Everyone See You? Movement

Build Rapport Relationship, especially one of mutual trust or emotional affinity. Listeners who trust you and feel that you care Start Before You Begin Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression People Listen To People They Like

Body Language NO-NO’s Lean on or grip the podium Rock or sway in place Stand immobile Use a single gesture repeatedly Examine or bite your fingernails

Body Language NO-NO’s Cross your arms in front of your chest Use obviously practiced or stilted gestures Chew gum or eat candy Click or tap your pen, pencil or pointer

Never let the listeners out of your sight. Looking them in the eye makes them feel that they are influencing what you say. Eye contact allows the presentation to approximate conversation—the audience feels much more involved. Eye Contact

Voice Intelligibility Articulation Pronunciation Vocalized pauses Overuse of stock expressions Substandard grammar Voice Variability Rate of speech Volume Pitch or tone Emphasis

Bad Communication

Visual Aids Power. Point Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches

V is u a l A id s s h o u ld b e o n th e s p e a k e r’s le ft.

Why to Use Visual Aids Visual aids support your ideas Visual aids add array to your presentation and the audience remember them Visual aids help demonstrate complex thoughts or concepts clearly

AVOID argument with your audience. Golden Rule

Make an eye contact with the questioner. Don’t be bias but be attentive. Carefully listen to the question. Pause before you respond. Reply the questioner. Dealing with a questions

Easy as A B C “ I can’t A nswer that question B ecause …, but I C an tell you…”

GROUP PRESENTATIONS

Team roles Resource Investigator Monitor-Evaluator Coordinator Team Specialist Implementer Completer-Finisher Team Worker. Plant. Shaper

Strategic Role Grouping Dreamer Plant + Specialist Resource Investig. Realist Implementor + Completers Team-Workers Critic Monitor-Evaluator SHAPER COORDINATOR

T. O. T. E model OPERATE TO MAKE CHANGESTEST IF A GOAL IS ACHIEVEDIDEA/ INTENT EXIT =PRODUCT TEST IF A GOAL IS ACHIEVED IF NOTTEST OPERATE TEST EXIST

Summary Dreamer Visionary Sees a big picture Believes anything is possible Realist Action oriented Short term steps Considers alternatives Critic Logical Avoids problems by finding what is missing Asks “What if” problems occur

Group Exercise Break into your subgroups and identify your Dreamers, Realists and Critics Make a 10 min presentation that would cover the problem of the Moscow traffic, i. e. • The origin of the traffic • The current state of the traffic • Proposed methods to tackle the traffic with the given budget of 100 bln. USD One dreamer, one realist and one critic are to present their parts

Don’ts in Presentation

Remember Eight Easy Steps Get Information Organise your Material Prepare Your Visuals Familiarise Yourself With Your Material Look Authoritative Set The Scene For Interaction Create A Supporting Mindset Activate the vital Triangle

Keep it Short and Simple Keep it Short and Simple

THANKS & BEST OF LUCK