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DPC Procedure for promotion from Gr ‘B’ to ‘A’ Railway officers Complied By Er. DPC Procedure for promotion from Gr ‘B’ to ‘A’ Railway officers Complied By Er. Mahesh C. Yadav WM/Signal /SBI/WR Working President / IRPOF & General Secretary Indian Railway Promotee Officers Association 1

Appointment to Grp’A’ on IR • 8 organized Grp ‘A' services • IRSSE, IRSEE, Appointment to Grp’A’ on IR • 8 organized Grp ‘A' services • IRSSE, IRSEE, IRSME, IRSS IRTS, IRAS& IRPS • Appointment through DR(UPSC)& Promotion (DPC) in Grp ‘A’JTS (1560039100+GP 5400) PB-3 2

Appointment to Grp’A’ on IR • Misc. Grp A cadres • EDP, Cash& pay, Appointment to Grp’A’ on IR • Misc. Grp A cadres • EDP, Cash& pay, PRO, Ptg & Stny, CMT, LAW& Hindi , Para medical, PS etc • Appointment through DR& Promotion as per RRs. • DPC to Sr Scale Grp A ( 1560039100+GP 6600 )PB-3 3

Steps of DPC • Finalization of All India Integrated seniority list of eligible Grp Steps of DPC • Finalization of All India Integrated seniority list of eligible Grp B officers • Finalization of Zone of consideration & eligibility list. • Collection of 5 years ACRs of candidates under zone of consideration , Seniority lists & Integrity certificate ( DAR & Vig clearance) • Submission of proposal to UPSC up complete documents • Verification of documents in UPSC • Nomination of Member UPSC by Chairman/UPSC 4

Steps of DPC (Cont. ) • Meeting of DPC {1 UPSC+3 Departmental members(1 sc/sc)} Steps of DPC (Cont. ) • Meeting of DPC {1 UPSC+3 Departmental members(1 sc/sc)} • Approval of DPC recommendation by UPSC Chairman • DAR & Vig clearance again • Approval of panel by MR (on behalf of President) • Notification of panel • Fixation of DOITS • Notification of DOITS (Date of induction in Time Scale) 5

Cadre strength of Junior Scale of Organized Services • The strength Junior Scale cadre Cadre strength of Junior Scale of Organized Services • The strength Junior Scale cadre of all 8 services put together : 1647 posts. • Previous Rectt Rules ---- 50% vacancies through DR and 50% vacancies through promotion • Revised Rectt Rules ---percentage of posts for the two modes 6

Cadre strength of Junior Scale of Organized Services • DR quota : promotion quota Cadre strength of Junior Scale of Organized Services • DR quota : promotion quota -- ratio of 3: 1 • Promotees get 5 years weightage in seniority in Group ‘A’ • Service required for promotion from Jr scale to Sr scale 4 years 7

DR quota : promotion quota -ratio of 3: 1 Flow chart Post held by DR quota : promotion quota -ratio of 3: 1 Flow chart Post held by DRs Post held by promotees Batch 05 -06 Batch 08 -09 Batch 06 -07 Batch 07 -08 Batch 08 -09 8

Cadre strength of Junior Scale of Organized Services • DRs work for 2 ½ Cadre strength of Junior Scale of Organized Services • DRs work for 2 ½ years in Jr scale working posts whereas promotees vacate Jr scale posts immediately • Posts occupied by 3 batches of DRs and 1 batch of promotees due to immediate vacation of posts by promotees • Promotion quota consists of 411 posts • DR quota consists of 1236 posts 9

Cadre strength of Junior Scale of Organized Services • Promotion to Group ‘A’ is Cadre strength of Junior Scale of Organized Services • Promotion to Group ‘A’ is made every year to the full extent of 411 posts due to full vacation of the promotion quota junior scale posts • Direct recruitment is also to be made every year roughly to the same extent viz 411 posts • Ratio of intake to Group “A” by the 2 modes remains same 10

Service wise Distribution of Promotion Quota posts Year 2002 -2003 to 2004 -2005 Year Service wise Distribution of Promotion Quota posts Year 2002 -2003 to 2004 -2005 Year 2005 -2006 & 2006 -2007 Year 2007 -2008 onwards No. of Post 180 318 411 IRAS IRSEE IRSME IRPS IRSSE IRTS 16 43 25 27 11 13 20 25 28 76 44 48 20 23 38 44 29 74 55 84 28 27 48 66 11

Promotion to Group ‘A’ / Junior Scale of Organized Services • Recruitment Rules notified Promotion to Group ‘A’ / Junior Scale of Organized Services • Recruitment Rules notified for each of the organized services containing provisions on eligibility conditions etc • promotion to Group 'A‘ / Jr. Scale through selection by a DPC (Departmental Promotion Committee) • DPC held by UPSC 12

Promotion to Group ‘A’ / Junior Scale of Organized Services • Group 'B' officers Promotion to Group ‘A’ / Junior Scale of Organized Services • Group 'B' officers of the respective departments with 3 years regular service in the grade as on 1 st January of the vacancy year are eligible • Group ‘B’ seniority is now maintained all India basis for purpose of DPC • seniority list of Group 'B' officers as on 1 st January of every year is obtained from each Zonal Railway / PU for each department for compilation at Railway Board 13

Distribution of vacancies among zonal Railways • Group ‘A’ panels will now made on Distribution of vacancies among zonal Railways • Group ‘A’ panels will now made on All Inda Integrated seniority basis from vacancy year 2010 -11 &on ward. • Till the year 2004 -05, vacancies were distributed only among the 9 parent Railway and officers absorbed in new zones were also considered in their respective parent zones. From the year 2005 -06 onwards vacancies are distributed among 16 zones. 14

Distribution of vacancies among zonal Railways • Till the year 2004 -05 the norms Distribution of vacancies among zonal Railways • Till the year 2004 -05 the norms adopted for distribution of vacancies was as follows. • 50% of the vacancies --- on the basis of Group 'A' cadre strength of the service on each railway. – 50% of the vacancies --- on the basis of length of service of the officers in Group ‘B’. 15

Distribution of vacancies among zonal Railways • From the year 2005 -06 onwards, all Distribution of vacancies among zonal Railways • From the year 2005 -06 onwards, all the vacancies are allotted only with reference to length of service in group ‘B’, in order to reduce levels of stagnation in Group ‘B’ uniformly on all Railways • Reservation of vacancies for SC and ST is made in accordance with post based roster prescribed by DOP&T under their O. M. dated 2. 7. 1997. SC/ST vacancies are allotted to Railways with reference to the length of service in Group ‘B’ of SC/ST Officers. 16

Departmental Promotion Committee(DPC) • Departmental Promotion Committee (DPC) for this purpose are convened by Departmental Promotion Committee(DPC) • Departmental Promotion Committee (DPC) for this purpose are convened by UPSC. • Chairman or a Member of UPSC presides over the DPC meeting and 3 other departmental members from Railway Board (One ED from concerned dept, one ED/Dir. Estt. , including an SC / ST officer) are nominated from the Ministry of Railways as members of the DPC. 17

DPC proposal to UPSC (zone of consideration) • Formation of zone of consideration for DPC proposal to UPSC (zone of consideration) • Formation of zone of consideration for each railway w. r. t vacancies No. of vacancies 1 2 3 to 10 10 & above No. of officers to be considered 5 8 2 x + 4 1. 5 times rounded off to next higher integer + 3 (subject to minimum 24) • For SC/ST officers, the zone can extend up to 5 times the number of vacancies if adequate candidates are not available. 18

DPC proposal to UPSC( ACRs) • ACRs of all officers in the Zone of DPC proposal to UPSC( ACRs) • ACRs of all officers in the Zone of consideration and the DAR /Vigilance position in respect of these officers are collected from the Zonal Railways. • ACRs for 5 preceding years considered. To illustrate, for vacancy year 2010 -11, for which the cut-off-date for eligibility is 1. 1. 2008, the relevant ACRs are for the years 04 -05, 05 -06 , 06 -07, 07 -08 & 08 -09. If one or more ACRs are not available, the DPC considers the ACRs of the preceding years. 19

DPC proposal to UPSC • A detailed DPC proposal is thereafter sent to the DPC proposal to UPSC • A detailed DPC proposal is thereafter sent to the UPSC in the prescribed format along with all necessary documents • Self contained note with vacancy position, seniority lists, variations from previous list, zones of consideration for each Rly, integrity certificates and list of penalties for each officer, ACRs of all officers etc 20

Selection procedure • The DPC makes an independent assessment on the basis of entries Selection procedure • The DPC makes an independent assessment on the basis of entries in ACR and is not guided merely by the final grading recorded therein. • Penalties during the assessed years are taken into consideration by DPC while giving grades. • For promotion to Group 'A' posts from lower grades, the bench-mark is 'Good'. At least, includes last , 4 ACR grades of “good” are required for being assessed as FIT. • Officers are graded by the DPC as 'FIT' or 'UNFIT. 21

Selection procedure • Officers who are graded as 'FIT', to the extent of number Selection procedure • Officers who are graded as 'FIT', to the extent of number of vacancies are included in the Railway-wise panel in the order of their seniority. • Assessment is not made in respect of the remaining officers. • An extended panel is also given by the DPC in lieu of empanelled officers who retire/VR/Demised during the vacancy year from date of retirement. • No extended panel is given if the date of retirement of the empanelled officer falls outside the vacancy year. 22

Selection procedure (sealed cover) • For officers against whom Disciplinary / Criminal proceedings are Selection procedure (sealed cover) • For officers against whom Disciplinary / Criminal proceedings are pending or those who are under suspension, the recommendations of the DPC are kept in a Sealed Cover. • Action on sealed cover as per Board‘s letter No. E(D&A) 93/RG 6/149 (A) dated 21. 1. 1993, after finalization of the proceedings. • The sealed cover is opened and acted upon only in cases of exoneration. • If any penalty is imposed (even censure), the findings in the sealed cover become infructuous and the officer is considered for the next year in the normal course. 23

Action on DPC recommendations • The recommendations of the DPC, with Railway-wise panels, duly Action on DPC recommendations • The recommendations of the DPC, with Railway-wise panels, duly approved by Chairman/UPSC, are sent to Ministry of Railways. • Minutes submitted for approval of the President (Minister for Railways) • DAR/Vigilance clearance is again taken from Board Vigilance and Zonal Railways 24

Action on DPC recommendations • Notifications (promotion orders) are issued by the Ministry of Action on DPC recommendations • Notifications (promotion orders) are issued by the Ministry of Railways. • Date of effect of promotion is the date of UPSC's letter communicating the approval of the Commission to the recommendations of the DPC. • No promotion orders are issued in respect of officers who cease to be in service before the date of effect of promotion. 25

Action on DPC recommendations • If the recommended officer is undergoing a penalty of Action on DPC recommendations • If the recommended officer is undergoing a penalty of withholding of increment or reduction of pay, promotion orders are issued only after the expiry of the penalty. • While pro-forma promotion is given in such cases from the date of effect of the panel, monetary benefits accrue only from the date of actual promotion. 26

Promotion to Group ‘A’ / Senior Scale in Misc. Cadres & RDSO (Till now) Promotion to Group ‘A’ / Senior Scale in Misc. Cadres & RDSO (Till now) • Promotion to Senior scale of Group ‘A’ • The number of posts in the promotion quota for each cadre is determined with reference to the total number of posts in Senior Scale in the cadre and the provisions in the Recruitment Rules regarding percentage of posts to be filled through promotion. • Promotion is made through selection from amongst Group 'B' officers of the respective departments with 8 years regular service in the grade. 27

Promotion to Group ‘A’ / Senior Scale in Misc. Cadres • DPCs are held Promotion to Group ‘A’ / Senior Scale in Misc. Cadres • DPCs are held for vacancies that physically arise in the promotional quota posts. • A single panel is formed for all Railways / PUs put together on the basis of integrated seniority of eligible Group 'B' officers. • The DPC procedure and action on recommendations of DPC is the same as for Organized services. • Only 5 ACRs are assessed even though eligibility is 8 years in Group B Service 28

JAI HIND For any query /clarification/details/circulars you are most welcome. Er. Mahesh C. Yadav JAI HIND For any query /clarification/details/circulars you are most welcome. Er. Mahesh C. Yadav (MIE, MIRT, MIRSTE, MIUT, PGDM) [email protected] com 9724093570 CUG 093 -43800 Rly 29