Скачать презентацию Chatham County Hurricane Conference David W Carmicheal Director Скачать презентацию Chatham County Hurricane Conference David W Carmicheal Director

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Chatham County Hurricane Conference David W. Carmicheal Director, Georgia Division of Archives and History Chatham County Hurricane Conference David W. Carmicheal Director, Georgia Division of Archives and History

Three topics: • IPER project • Healthy Collections Initiative • Emergency preparedness steps Three topics: • IPER project • Healthy Collections Initiative • Emergency preparedness steps

What is IPER? Intergovernmental Preparedness for Essential Records • Records needed to respond to What is IPER? Intergovernmental Preparedness for Essential Records • Records needed to respond to disasters • Records needed to recover from disasters Preparedness Intergovernmental • Across levels of government Federal – state – local partnerships • Across state lines Mutual aid through EMAC Regional cooperation & planning • Across agencies within a state Archives and records management Emergency management Information technology • Identify those records • Safeguard them

Who is conducting IPER? PRINCIPAL PARTNERS Council of State Archivists Federal Emergency Management Agency Who is conducting IPER? PRINCIPAL PARTNERS Council of State Archivists Federal Emergency Management Agency Oversight by the Georgia Archives National Archives and Records Administration

Who is conducting IPER? OTHER PARTNERS • ARMA International • International City/County Management Assn Who is conducting IPER? OTHER PARTNERS • ARMA International • International City/County Management Assn • International Institute of Municipal Clerks • National Association of Counties / National Assn of County Recorders and Clerks • National Association of Government Archives and Records Administrators • National Assn of Public Health Statistics and Information Systems • National Association of Secretaries of State • National Assn of State Chief Information Officers • National Emergency Management Association • National Governors Association

Preparing governments Preparing governments

Understanding that records protect • Health • Property • Identity • Rights • History Understanding that records protect • Health • Property • Identity • Rights • History

Destroyed records protect nothing… Destroyed records protect nothing…

IPER will train officials to • Identify essential records • response records • recovery IPER will train officials to • Identify essential records • response records • recovery records • Include them in COOP • Protect them from disaster

How will IPER work? • Archivist/RM • CIO • Emergency Manager State Leadership Teams How will IPER work? • Archivist/RM • CIO • Emergency Manager State Leadership Teams Self-Directed Study • Online • CD/DVD • FEMA EMI Site Instructional Teams Webinars • Organized by state or territory • 4 or 5 members each • Conduct training for state & local officials

Training to be offered For State Instructional Teams • “Train-the-Trainer” instruction will familiarize them Training to be offered For State Instructional Teams • “Train-the-Trainer” instruction will familiarize them with the content and delivery mechanisms of the webinars. • One “Train-the-Trainer” institute to be held in each of ten FEMA regions For state and local government officials webinars (instructor-led online courses) • Essential Records • Records Emergency Planning and Response • Minimum: 1 per state (probably many more) • will also be made available as self-directed modules self-directed study (CD/online) • Introduction to Records Management

Julie Framingham, IPER Project Manager c/o The Georgia Archives 5800 Jonesboro Rd Morrow, GA Julie Framingham, IPER Project Manager c/o The Georgia Archives 5800 Jonesboro Rd Morrow, GA 30260 678 -215 -6333 [email protected] org

The Healthy Collections Initiative Improving collections care in Georgia’s archives, libraries, museums, and historical The Healthy Collections Initiative Improving collections care in Georgia’s archives, libraries, museums, and historical societies. Funded by

HCI Overview • IMLS – Heritage Health Index, 2005 – the state of collections HCI Overview • IMLS – Heritage Health Index, 2005 – the state of collections care in the U. S. • surveyed “collecting institutions” – i. e. , archives, libraries, museums, historical societies • 78% public libraries and 92% of historical societies have no emergency plan • 78% of archives have never done a condition assessment • only 43 respondents from Georgia

HCI Partners • Georgia Archives (lead) • Georgia Public Library Services, Office of the HCI Partners • Georgia Archives (lead) • Georgia Public Library Services, Office of the State Librarian • Georgia Association of Museums and Galleries • Georgia Emergency Management Agency • Georgia Historic Preservation Division • Georgia Humanities Council • Society of Georgia Archivists • SOLINET • Georgia Department of Economic Development

HCI Method • One year planning grant to test the feasibility of achieving the HCI Method • One year planning grant to test the feasibility of achieving the goals statewide • Eligible for full implementation grant in year two

HCI Goals • Identify and survey conditions in all collectionsholding institutions in Georgia (archives, HCI Goals • Identify and survey conditions in all collectionsholding institutions in Georgia (archives, libraries, historical societies, museums) • Create a self-assessment tool for Georgia institutions to assess their location within a continuum of collections care and emergency preparedness goals • Add all institutions to Directory of Historical Organizations • Plot every institution in GEMA’s GIS • Connect the Directory to state tourism efforts

HCI How to be involved contact Christine Wiseman Preservation Administrator The Georgia Archives 5800 HCI How to be involved contact Christine Wiseman Preservation Administrator The Georgia Archives 5800 Jonesboro Rd Morrow, GA 30260 -1101 678 -364 -3761 [email protected] ga. gov remember: participation in year one is limited

Emergency Preparedness Steps Two things to do now to be better prepared Emergency Preparedness Steps Two things to do now to be better prepared

Emergency Prep 1 Update your entry in the Directory of Historical Organizations (1) Go Emergency Prep 1 Update your entry in the Directory of Historical Organizations (1) Go to www. georgiaarchives. org (2) Click on the “Historical Directory” logo

Emergency Prep (3) Search for your repository Emergency Prep (3) Search for your repository

Emergency Prep (4) Select Update Emergency Prep (4) Select Update

Emergency Prep (5) Enter your password (6) Update your • Repository information (public) • Emergency Prep (5) Enter your password (6) Update your • Repository information (public) • Emergency contact information (private) (7) Save

Emergency Prep DON’T HAVE A PASSWORD? contact Elizabeth Barr Deputy State Coordinator, GHRAB The Emergency Prep DON’T HAVE A PASSWORD? contact Elizabeth Barr Deputy State Coordinator, GHRAB The Georgia Archives 5800 Jonesboro Rd Morrow, GA 30260 -1101 678 -364 -3718 [email protected] ga. gov

Emergency Prep 2 Add your repository’s disaster plan to the Georgia Archives Disaster Plan Emergency Prep 2 Add your repository’s disaster plan to the Georgia Archives Disaster Plan Bank The Archives will store a copy of your disaster plan free of charge in a secure environment. Contact Elizabeth Barr

The Georgia Archives www. Georgia. Archives. org 678 -364 -3700 The Georgia Archives www. Georgia. Archives. org 678 -364 -3700