BTP_Presentation_V2_Moscow_March_2013.pptx
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Broadcast Training Programme Liaison Officer Training Session - 2013
Broadcast Training Programme Liaison Officer Training Session Nuno Barradas – OBS Venue Information Manager Colin Banks – OBS Venue Information Manager
Multilateral Coverage Host Broadcaster = Multilateral Coverage • Multilateral Coverage is the unbiased production of the International Television and Radio Signal (ITVR) at the venues • “The ITVR signals will be produced in objective and universal manner and will not concentrate only on athletes from one or a number of countries” • No Interviews/On-Camera - the ITVR signal will exclude interviews, on-camera appearances of presenters and also any form of advertising • This coverage is distributed to all of our Rights Holding Broadcasters
Multilateral Coverage Host Broadcaster = Multilateral Coverage
Unilateral Coverage Rights Holding Broadcaster = Unilateral Coverage • Personalised coverage of the Games • Uses various bookable facilities such as; o Commentary Positions o Camera Footprints o Camera Platforms o Olympic Presentation Positions o Mixed Zone
Unilateral Coverage Rights Holding Broadcaster = Unilateral Coverage
Unilateral Coverage Rights Holding Broadcaster = Our Clients • • • RHBs are our Clients Customer Service Skills 70+ RHBs • We assist them to take the Olympics back to their own territories • 4. 5 bn people will watch the Sochi 2014 Games on TV
Main Rights Holding Broadcasters ANO: ANO (Panorama) – Domestic Broadcaster • NTV+ • C 1 R • RTR • Radio Channels
Main Rights Holding Broadcasters NBC: National Broadcasting Company – Largest Olympic RHB
Main Rights Holding Broadcasters CCTV: Central China Television – up to 1. 2 bn viewers
Main Rights Holding Broadcasters ARD / ZDF: ARD and ZDF – two channels who share the TV Rights within Germany
Main Rights Holding Broadcasters JC: Japan Consortium – A consortium of six Broadcasters within Japan who share the TV Rights
Main Rights Holding Broadcasters CBC: CBC – Their coverage is broadcast on separate English and French channels. Dual Language
Main Rights Holding Broadcasters SBS: South Korea – Also has two sublicensees (MBC and KBS). Domestic Broadcaster for next Winter Olympics
Main Rights Holding Broadcasters Main European Broadcasters: BBC (UK) FTV (France) NOS (Netherlands) YLE (Finland) ORF (Austria) VIASAT (Sweden) TV 2 (Norway) SRG (Switzerland)
Liaison Officer Responsibilities Liaison Officers will work at the following areas; • IBC / MPC • Olympic Venues • Non-Competition Venues (Olympic Village)
International Broadcast Centre The IBC
International Broadcast Centre
International Broadcast Centre • • • The IBC is the heart of the Olympic broadcast operations and the headquarters for the world broadcasters Located as part of the Main Media Centre (MMC) along with the Main Press Centre (MPC) Total of 50, 000 square meters Home to 15, 000 Games-time people OBS, Broadcasters, Sochi 2014 Located next to Media Transport Mall and the Coastal Cluster Venues
International Broadcast Centre Liaison Officer Responsibilities at the IBC • • • Information Desk Information Office / Print Distribution Guest Pass Office MPC Press Conferences Assist ‘Protocol’ team with VIP & dignitary visits Daily Briefing Room (set-up and management)
International Broadcast Centre Daily Briefing Room
International Broadcast Centre Information Desk • Open 14 hours a day in shifts • Supply general information for Broadcasters; • Olympic Information • IBC information • Venue information • General information for the City, and the Sochi 2014 Olympic Games • Broadcast Information for Olympic News Channel
International Broadcast Centre Information Desk • • Filming inside the IBC Assist with IBC Daily Briefings Flash bulletins distribution Print report distribution IBC News CATV Information Assist in IBC Venue Tours Information about OBS Super High Vision service
International Broadcast Centre Information Desk
International Broadcast Centre Guest Pass Office • • Two GPOs located close to the IBC o Open 24/7 o Managed by Liaison Officers in shifts Provides Guest Passes for those requiring entry to the IBC Guest Passes provided only to those with a legitimate reason for visiting the IBC o Provided to accredited people such as athletes, VIPs o non-accredited people Requests must be signed by Broadcaster Team Leader, OBS Executive or SOCHI 2014 Management
International Broadcast Centre Guest Pass Office
International Broadcast Centre MPC Press Conferences • Assist with the running of the daily Press Conferences in the MPC (Main Press Centre) • Make sure no one gets in the way of the OBS cameras • Make sure Broadcasters film in the correct positions
Advantages of working in the IBC • Meet the broadcasters from the whole world • Use IBC premises: restaurants, hairdresser, massage salons, bars • Have an overall picture of the Olympic Games Operation
Liaison Officer Responsibilities Liaison Officer at the Venues
OBS Venue Structure at the Venue • The Venue Information Team at the venues is made up of the following; o Information Manager (IM) o Chief Liaison Officer (CLO) o Liaison Officer (LO) • At your venue, you will report to the OBS Information Manager (IM) • They are assisted by a Chief Liaison Officer (CLO), who is also an experienced professional with previous Media experience. • Together, you all make up the OBS Venue Information Team
OBS Venue Structure OBS Broadcast Venue Manager (BVM) OBS Information Manager (IM) OBS Chief Liaison Officer (CLO) OBS Liaison Officer (LO) OBS Broadcast Services at the IBC (Bookings) Sochi 2014 Results Distribution Team Sochi 2014 Venue Media Team (Press, Photo, Internet, Non-Rights Holders)
OBS Venue Structure
Liaison Officer Responsibilities Broadcast Information Office (BIO) • Central hub of the Venue Information Team at the venues • Has CIS and INFO Terminals • Liaison Officers can store personal belongings here, check work schedules and take breaks • First port of call for Broadcasters at the venue • Broadcasters collect bibs from here
Liaison Officer Responsibilities Broadcast Information Office (BIO)
Liaison Officer Responsibilities Broadcast Information Office (BIO)
Liaison Officer Responsibilities Broadcast Information Office (BIO) – Requesting Bibs
Liaison Officer Responsibilities Venue set-up • Assist the Information Manager in the setting-up of the venue o Labeling camera footprints and camera platforms o Labeling Announce Positions o Labeling mixed zone positions o Showing Broadcasters around the venue who visit on pre-days to shoot stories o Assisting for Training Sessions
Liaison Officer Responsibilities Labeling Camera Positions
Liaison Officer Responsibilities Labeling Camera Positions
Liaison Officer Responsibilities Labeling Camera Positions
Liaison Officer Responsibilities Managing Camera Positions / Camera Stickers • • • All Broadcasters must have a camera sticker No filming allowed without sticker If they do not have one, please report them to your Information Manager (IM) Show broadcasters to camera positions if they have not been to the venue before Max of 2 people per position Coaches / Team Cameras
Liaison Officer Responsibilities Managing Camera Positions / Camera Stickers
Liaison Officer Responsibilities Managing Camera Positions
Liaison Officer Responsibilities Announce Positions • TV Studios where RHBs can present their coverage; o Indoor enclosed Glass Studios o Indoor large platforms close to commentary area o Outdoor platforms on top of commentary building • These areas are generally managed by the RHB themselves • Liaison Officers deliver Start Lists to this area each day
Liaison Officer Responsibilities Announce Positions
Liaison Officer Responsibilities Olympic Presentation Position (OPP) • Area in each venue where RHBs can book 10 minute slots to do live stand-up’s on the OBS multilateral feed before and after each competition session / match • OPP only available at allotted times. Located at; o Indoor larger platforms within commentary area o Outdoor platforms on top of commentary building • Generally managed by the IM / CLO, but you may be asked to help
Liaison Officer Responsibilities Olympic Presentation Position (OPP)
Liaison Officer Responsibilities Accreditation • Monitor certain broadcast areas within the venue to make sure that only the correct people are there • All broadcasters are given accreditation (as are staff) which gives them access into the venues • On each accreditation are certain codes which further identify where someone may access within a specific venue
Liaison Officer Responsibilities Accreditation
Liaison Officer Responsibilities Accreditation • 4 = Press Area • 5 = Broadcast Area • Commentary Positions and Broadcast Mixed Zone are access ‘ 5’ only. No Written Press ‘ 4’ allowed • No access to Field of Play area without upgrade card or an OBS green upgrade bib which is signed out from the BIO
Liaison Officer Responsibilities Observer Seats • Seating close to Commentary Positions used by RHB’s • Used by off-duty Broadcasters, Executives, OBS Staff to observe the competition (no uniform) – Broadcasters have priority over staff • For High Demand days, these seats will be ticketed • Liaison Officers should monitor these seats, checking accreditation, to ensure correct people sit here
Liaison Officer Responsibilities Observer Seats
Liaison Officer Responsibilities Observer Seat Stickers
Liaison Officer Responsibilities Non Rights Holding Broadcasters (ENRs) • The Accreditation code for these is ENRs • ENRs are not allowed to film inside any Olympic venue • ENRs are not allowed to have any recording equipment inside any Olympic venue • To distinguish them, ENRs are only given accreditation with a ‘ 4’ like written press and do not have a ‘ 5’ for broadcast • If you find anyone who does not have a ‘ 5’ on their accreditation using professional recording equipment, tell your Information Manager (IM) immediately!
Liaison Officer Responsibilities What is a Mixed Zone?
Liaison Officer Responsibilities The Mixed Zone • An area where athletes and media mix together after the event • Where broadcasters can make post-event interviews to tailor their coverage • Separate Broadcast mixed zone and Press mixed zones Press are not allowed in the Broadcast area o OBS manage the Broadcast mixed zone o Sochi 2014 manage the Press mixed zone
Liaison Officer Responsibilities The Mixed Zone… Different Layouts
Liaison Officer Responsibilities The Mixed Zone… Different Layouts
Liaison Officer Responsibilities The Mixed Zone… Different Layouts
Liaison Officer Responsibilities The Mixed Zone… Different Layouts
Liaison Officer Responsibilities The Mixed Zone… Different Layouts
Liaison Officer Responsibilities The Mixed Zone… Different Layouts
Liaison Officer Responsibilities The Mixed Zone… Different Layouts
Liaison Officer Responsibilities The Mixed Zone… Superstars….
Liaison Officer Responsibilities Priority Order of the Mixed Zone 1. 2. 3. 4. 5. 6. Booked Live TV Positions OBS Mixed Zone Position Booked Live TV Positions Booked Radio Positions ENG Crews (Not Live TV & Radio) Written Press (Press Mixed Zone)
Liaison Officer Responsibilities Mixed Zone Order
Liaison Officer Responsibilities Managing the Mixed Zone • Liaison Officers assist in the managing of this area, ensuring that Broadcasters are in their correct positions • Assist the IM with escorting athletes through the mixed zone • Liaising with Broadcasters to find out which athletes they require for interview • Making sure only Broadcasters are in the Broadcast mixed zone • Assist with timing and monitoring mixed zone interviews
Liaison Officer Responsibilities Managing the Mixed Zone…
Liaison Officer Responsibilities The Mixed Zone… Timing Interviews • In general interviews should be three questions and last around 60 -90 seconds • If large demand for athlete, then strict on timing • If less demand for athlete, then relaxed with timing • Winding up an interview • Do not get in camera shot
Liaison Officer Responsibilities The Mixed Zone… Timing Interviews
Liaison Officer Responsibilities The Mixed Zone… Timing Interviews
Liaison Officer Responsibilities The Mixed Zone… Timing Interviews
Liaison Officer Responsibilities Number of People in a Mixed Zone Position…
Liaison Officer Responsibilities The Mixed Zone • Some Broadcasters will book dedicated ‘Live’ positions in the mixed zone • Other Broadcasters will send ENG crews ‘Not Live’ • If a ‘Live’ position is not being used, no one else can use that position • High Demand events require ENG crews to book a position for that day
Liaison Officer Responsibilities The Mixed Zone • Flash Quote Takers from ONS (Olympic News Service) are permitted to stand behind Broadcasters and take quotes from the interviews • Athletes must enter the mixed zone, but are not required to stop and give interviews • Athletes will often not pass through the mixed zone until after a medal ceremony
Liaison Officer Responsibilities OBS Mixed Zone Position • At least one OBS mixed zone position at every venue • Dual purpose; o Olympic News Channel o Bookable by Broadcasters • Liaison Officers will assist by showing Broadcasters who have booked timeslots to this position
Liaison Officer Responsibilities OBS Mixed Zone Position
Liaison Officer Responsibilities OBS Mixed Zone Position
Liaison Officer Responsibilities Media Conference Rooms • Every venue has a Media Conference Room – post match / Session media conferences take place here – after the Mixed Zone • Open to all media (Broadcast, Press, Photographers and Non-Rights Holders – but with no recording equipment) • Broadcast platform at back of each room for RHBs • Room managed by Sochi 2014 Press Operations Team • Liaison Officers may be assigned to assist if lots of RHBs present for a media conference
Liaison Officer Responsibilities Media Conference Rooms
Liaison Officer Responsibilities Commentary Positions
Liaison Officer Responsibilities Commentary Positions
Liaison Officer Responsibilities Commentary Positions • Located to give the broadcasters the best possible ‘Field of Play’ view • Enables commentators to describe the event in their own languages • Usually positioned on the same side of ‘Field of Play’ as the OBS cameras the
Liaison Officer Responsibilities Equipped Commentary Positions • A work desk with seating for one, two or three • One Commentary Unit with two headsets and individual volume control for incoming signals • CATV with a colour TV set, showing the local venue feed • Touch screen monitor connected to the Commentator Information System (CIS)
Liaison Officer Responsibilities Equipped Commentary Positions
Liaison Officer Responsibilities Equipped Commentary Positions
Liaison Officer Responsibilities Unequipped Commentary Positions • • Partially serviced position with no commentary unit Furnished with just chairs, a TV set and a telephone Broadcasters may request an unequipped position for additional workspace Liaison Officers will be stationed at spare unequipped positions to enable them to monitor broadcast activity in the commentary area
Liaison Officer Responsibilities Commentary Unit… Main Functions • Broadcast audio over a commentary circuit • Establish communication with the home country studio of the commentator at the IBC or in their home country
Liaison Officer Responsibilities (CIS) Commentator Information System
Liaison Officer Responsibilities (CIS) Commentator Information System • Tracks the performance of an athlete or team • Displays ‘Official’ and ‘Unofficial’ results • Shows event information – classifications, intermediate times, speed, play-by-play, ‘times to beat’ etc • Includes general information such as schedule, weather, medals, start lists, records, team data etc
Liaison Officer Responsibilities Liaison Officers role in Commentary Area • Keep area quiet and un-disturbed • Distribute printed reports • Check that aisles and space between rows remain open for easy access • Make sure the commentators are supplied with water
Liaison Officer Responsibilities Liaison Officers role in Commentary Area • Ensure there are no more than three people seated in a commentary position • Ensure people do not sit in empty positions when the broadcaster is not there • Monitor credentials to ensure only properly accredited people are in the broadcast area (‘ 5’ access)
Thank You!!! 320 days to go…
BTP_Presentation_V2_Moscow_March_2013.pptx