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A/B LETTER (INFORMAL) CONTRACTS CONDUCTED FOR CONTRACTORS BY ANGELA Y. WORSHIM-MCCLOUD A/B LETTER (INFORMAL) CONTRACTS CONDUCTED FOR CONTRACTORS BY ANGELA Y. WORSHIM-MCCLOUD

DEFINITION • Obtains the agreed rate for the time and materials to be charged, DEFINITION • Obtains the agreed rate for the time and materials to be charged, a maximum amount not to be exceeded prior to starting work. • “A” LETTER – NOT TO EXCEED "A" LETTERS TIME AND MATERIAL • Establishes a total price for work to be performed. • “B” LETTER – SUBCONTRACTORS PROHIBITED (if applicable) FIXED PRICE "B" LETTERS WITH PREDETERMINED SCOPES OF WORK

A/B LETTERS ARE… PUBLIC PROJECT CONSTRUCTION SERVICES • Under $15, 000 maximum • Painting A/B LETTERS ARE… PUBLIC PROJECT CONSTRUCTION SERVICES • Under $15, 000 maximum • Painting and repainting, alteration, improvement, demolition, renovation, erection, construction, reconstruction and repair MAINTENANCE AND EQUIPMENT REPAIR • $84, 100 maximum – adjusted annually by the State Superintendent of Public Instruction • Routine, recurring and usual work

OVERVIEW Environmental (Asbestos and/or Lead) Advertising Bid & Award Verification of Lowest Responsive Biddder’s OVERVIEW Environmental (Asbestos and/or Lead) Advertising Bid & Award Verification of Lowest Responsive Biddder’s Documentation Subcontractor Verification (if applicable) Contract/Award Documents for Director’s Approval Construction Documents Contract Closeout

ADVERTISING ADVERTISING

ADVERTISING http: //mo. laschools. org/fis/existing-facilities/m-and-o/bidwalks/ ADVERTISING http: //mo. laschools. org/fis/existing-facilities/m-and-o/bidwalks/

ADVERTISING ADVERTISING

ADVERTISING Angela Y. Worshim-Mc. Cloud Best Flooring Around Company (310) 555 -5555 (310) 555 ADVERTISING Angela Y. Worshim-Mc. Cloud Best Flooring Around Company (310) 555 -5555 (310) 555 -5557 [email protected] com None

ADVERTISING ADVERTISING

ADVERTISING http: //mo. laschools. org/fis/existing-facilities/m-and-o/bidwalks/ Informal contracts over $15, 000 require a performance bond; ADVERTISING http: //mo. laschools. org/fis/existing-facilities/m-and-o/bidwalks/ Informal contracts over $15, 000 require a performance bond; those under $15, 000 do not require bonding. Prevailing Wage applies to ALL CONTRACTS $15, 000 and over, applied to the contract price, which means that subcontractors also pay prevailing wage, regardless of their portion of the contract amount. Usually a specialty license is required depending on the type of project. The District's Informal projects require $1, 000 in comprehensive General Liability insurance and auto insurance through a California-admitted Insurance Company with an A-VII or higher rating, according to the A. M. Best Company standards. OCIP is NOT provided on Informal Contracts. The minimum State Worker's Compensation Insurance. All specialty contracts that exceed $20, 000, and are funded in whole or in part by monies from local bonds, are subject to the Project Stabilization Agreement. All contractors are required to be safety pre-qualified prior to bid award and they must comply with the safety standards. For additional information and/or a Safety Pre-Qualification Questionnaire, contact LAUSD Safety Pre-Qualification section at (213) 241 -2651 or at http: //www. laschools. org/contractor/cc/pq/.

BID & AWARD BID & AWARD

PRE-BID WALK SIGN-IN SHEET PRE-BID WALK SIGN-IN SHEET

PRE-BID DOCUMENTS A/B COVER LETTER SCOPE OF WORK, PLOT PLAN AND SPECIFICATIONS (if applicable) PRE-BID DOCUMENTS A/B COVER LETTER SCOPE OF WORK, PLOT PLAN AND SPECIFICATIONS (if applicable) BID ENVELOPE BID FORM Telephone /Fax Bid Form (bids under $15, 000) Sealed Bid Form (bids $15, 000 and over) NOTICE TO BIDDERS RE: INSURANCE & BOND REQUIREMENTS NOTICE TO BIDDERS RE: SAFETY PREQUALIFICATIONS CERTIFICATION OF INSURANCE FORM PREVAILING WAGE CERTIFICATE (bids $15, 000 and over) CODE OF ETHICS POLICY LEAD RESULTS (if applicable) ASBESTOS RESULTS (if applicable) PERFORMANCE BOND FORM (bids $15, 000 and over) PROJECT STABILIZATION AGREEMENT/LETTER OF ASSENT (if applicable) SUBCONTRACTORS LIST (if applicable) SAMPLE A/B LETTER SAMPLE NOTICE OF COMPLETION

PRE-BID AGENDA a. Introduction and Background Attendees Sign Meeting Attendance Sheet. b. Introductions (OAR, PRE-BID AGENDA a. Introduction and Background Attendees Sign Meeting Attendance Sheet. b. Introductions (OAR, DR, CPM, Labor Compliance, Contractor) c. Define Roles And Responsibilities of OAR, DISTRICT REPRESENTATIVE and CONTRACTOR Safety and Health a. Review Roles and Responsibilities for Site Safety. b. Review Workplace Conduct c. Alcoholic Beverages Are Not Permitted on the Project Site. d. Contractor to Ensure Employees Are Dressed Properly and Not Use Profane Language. e. No Tobacco Use is Allowed on OWNER Property. f. Restrict Operations Areas and Traffic Control g. Contractor Shall Provide Proper Flagmen when Impacting Street Traffic and Crossing Sidewalks, and Whenever Driving on Site. h. Construction Debris Shall Not Accumulate and Shall be Removed Offsite Daily by Contractor. i. Barricades to be Installed as Required to Insure the Safety of Pedestrian. j. Contractor to Control and Mitigate Dust Caused by Construction Activity as Required by Contract Documents. Environmental a. Review CONTRACTOR’S Proposed Usage Of Hazardous Materials. b. General Hazardous Material Handling. c. Asbestos and Lead Reports; Coordination with Environmental Consultant (If applicable)

PRE-BID AGENDA Construction a. Review Contract Scope of Work. b. Temporary Facilities i. Lay PRE-BID AGENDA Construction a. Review Contract Scope of Work. b. Temporary Facilities i. Lay Down Area and Storage Areas ii. Trash Removal (offsite) iii. Site Access (including deliveries) iv. Parking Availability (On & Off-site, Restrictions, Etc. ) v. Housekeeping vi. Security vii. Contractor’s Normal Working Days c. Coordinating Work Areas with Others i. Coordination of Project Work with School Administrator ii. Coordination of Project Work with Other School Site Projects/Contractors d. Telephones – DO NOT USE SCHOOL DISTRICT PHONES!!!! e. Permits – Offsite Improvement Permit (BC Permit) & Inspection/Approval Requirements (if applicable) f. Quality Control and Inspection PSA Agreement (Contract > $20, 000 and Bond Funded) a. DISTRICT REPRESENTATIVE shall review PSA Agreement regarding: Construction Schedule and Progress Reporting a. Critical Work Sequencing b. DISTRICT REPRESENTATIVE proposed date for Construction start is .

PRE-BID AGENDA Testing and Inspection a. Calling for Inspection by DISTRICT REPRESENTATIVE. Contractor Payments PRE-BID AGENDA Testing and Inspection a. Calling for Inspection by DISTRICT REPRESENTATIVE. Contractor Payments (If progress payments apply) a. Review of Applications for Payment Process b. Progress Payment Schedule and Progress Measurement Contract Management a. Correspondence i. Contractor Shall Send All Correspondence to the DISTRICT REPRESENTATIVE b. Contract Compliance i. Contractor/Subcontractors (if applicable) to Review Contract Documents Prior to Starting Work. c. Claims Process i. Contractor Must Submit Claims To: Los Angeles Unified School District Executive Officer of the Board 333 S. Beaudry Avenue, 24 th Floor Los Angeles, CA 90017

BID OPEN (Bid Form) BID OPEN (Bid Form)

BID OPEN (Abstract of Bids) BID OPEN (Abstract of Bids)

VERIFICATION OF LOWEST RESPONSIVE BIDDER’S DOCUMENTATION VERIFICATION OF LOWEST RESPONSIVE BIDDER’S DOCUMENTATION

INSURANCE VERIFICATION California State License Board http: //www. cslb. ca. gov/ Click on “check INSURANCE VERIFICATION California State License Board http: //www. cslb. ca. gov/ Click on “check status” Safety Pre-Qualification http: //www. laschools. org/contractor/cc/pq/ Click on “Safety Prequalification Log” Contractor’s Insurance http: //www. ambest. com/ Register, sign-on

CSLB VERIFICATION CSLB VERIFICATION

SAFETY PREQUALIFICATION LOG SAFETY PREQUALIFICATION LOG

LIABILITY/AUTOMOBILE INSURANCE http: //www. ambest. com/ LIABILITY/AUTOMOBILE INSURANCE http: //www. ambest. com/

WORKER’S COMPENSATION INSURANCE WORKER’S COMPENSATION INSURANCE

 CONTRACT/AWARD CONTRACT/AWARD

CONTRACT REQUIREMENTS Prevailing Wage Certificate Is Contract $15, 000 or More? Notice to Public CONTRACT REQUIREMENTS Prevailing Wage Certificate Is Contract $15, 000 or More? Notice to Public Entity Yes Weekly Certified Payroll Performance Bond

PROJECT STABILIZATION AGREEMENT Is Contract Bond. Funded & $20, 000 or More? Yes PROJECT STABILIZATION AGREEMENT Is Contract Bond. Funded & $20, 000 or More? Yes

(DIVISION OF APPRENTICESHIP STANDARDS) Is Contract $30, 000 or More? Yes OAR electronically files (DIVISION OF APPRENTICESHIP STANDARDS) Is Contract $30, 000 or More? Yes OAR electronically files the PWC 100 with the Division of Apprenticeship Standards, which is a Division of Labor Standards Enforcement

 DIRECTOR APPROVAL DOCUMENTS DIRECTOR APPROVAL DOCUMENTS

 PRE-AWARD DOCUMENTS A/B LETTER DRAFT B LETTER CHECKLIST BID TAB PRE-AWARD DOCUMENTS A/B LETTER DRAFT B LETTER CHECKLIST BID TAB

CONSTRUCTION DOCUMENTS CONSTRUCTION DOCUMENTS

JOB START MEETING DOCUMENTS JOB START MEETING DOCUMENTS

JOB START MEETING AGENDA JOB START MEETING AGENDA

LABOR COMPLIANCE JOB START CHECKLIST LABOR COMPLIANCE JOB START CHECKLIST

WEEKLY CERTIFIED PAYROLL WEEKLY CERTIFIED PAYROLL

CONTRACT CLOSEOUT CONTRACT CLOSEOUT

CONTRACTOR NOTICE OF COMPLETION CONTRACTOR NOTICE OF COMPLETION

FRINGE BENEFIT STATEMENT FRINGE BENEFIT STATEMENT

INVOICE INVOICE

CONTRACTOR PERFORMANCE EVALUATION CONTRACTOR PERFORMANCE EVALUATION

QUESTIONS QUESTIONS

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