Скачать презентацию 2015 State Conference Purchasing and Food Distribution Скачать презентацию 2015 State Conference Purchasing and Food Distribution

ad60873101bc7fcc3c05669ae8a6a93e.ppt

  • Количество слайдов: 34

2015 State Conference Purchasing and Food Distribution 2015 State Conference Purchasing and Food Distribution

CHANGE IN FEDERAL PROCUREMENT REGULATIONS Micro-threshold for Purchases 2015 State Conference ©MDE - Office CHANGE IN FEDERAL PROCUREMENT REGULATIONS Micro-threshold for Purchases 2015 State Conference ©MDE - Office of Child Nutrition 2

 • This becomes effective 7/1/2015 • Purchases of goods and services under $3, • This becomes effective 7/1/2015 • Purchases of goods and services under $3, 000 no longer require two quotes (must continue to use state and local requirements). 2015 State Conference ©MDE - Office of Child Nutrition 3

 • There have been new regulations authorized which condense most of the current • There have been new regulations authorized which condense most of the current regulations in to a Super Circular found in 2 CFR Part 200. 320 • The only real change for you is new wording that should be included in contract/bid document language 2015 State Conference ©MDE - Office of Child Nutrition 4

That language states: Contractors must comply with section 6002 of the Solid Waste Disposal That language states: Contractors must comply with section 6002 of the Solid Waste Disposal Act Section 6002 which includes procuring items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable. (Can be placed in your Standard Contract Conditions. ) 2015 State Conference ©MDE - Office of Child Nutrition 5

 • With this change you may purchase products without using informal or formal • With this change you may purchase products without using informal or formal procurement. However, UDSA does expect you to utilize more than just one vendor with every purchase. • You should spread your purchases around to achieve a level of competition 2015 State Conference ©MDE - Office of Child Nutrition 6

What does this mean to you • You must include the new language in What does this mean to you • You must include the new language in any bids/contracts that you solicit. • You may now purchase products/services that cost less than $3, 000 without getting quotes. This will be great for purchasing products from grocery stores for students with allergies or gluten sensitivities. You can procure services without having to have quotes. It will be particularly helpful when procuring local products 2015 State Conference ©MDE - Office of Child Nutrition 7

But remember that you can’t divide normal procurement for goods/services in to smaller purchases But remember that you can’t divide normal procurement for goods/services in to smaller purchases just to avoid quotes or formal bidding. That is improper both under federal guidelines and state law 2015 State Conference ©MDE - Office of Child Nutrition 8

Delay in Implementation of New On-Line Ordering System Will not be rolled out until Delay in Implementation of New On-Line Ordering System Will not be rolled out until after Christmas Holidays. 2015 State Conference ©MDE - Office of Child Nutrition 9

Sample Screen Shot 2015 State Conference ©MDE - Office of Child Nutrition 10 Sample Screen Shot 2015 State Conference ©MDE - Office of Child Nutrition 10

Features that will be available 2015 State Conference ©MDE - Office of Child Nutrition Features that will be available 2015 State Conference ©MDE - Office of Child Nutrition 11

Inventory Reports 2015 State Conference ©MDE - Office of Child Nutrition 12 Inventory Reports 2015 State Conference ©MDE - Office of Child Nutrition 12

These reports will allow you to view total purchases for the period of time These reports will allow you to view total purchases for the period of time you select and enter remaining inventory to get a true value 2015 State Conference ©MDE - Office of Child Nutrition 13

Order entry will be similar to what we do now with additional features such Order entry will be similar to what we do now with additional features such as easier retrieval of saved orders, ability to delete orders and line number up until the time that the distributor pulls the order. Once that happens orders can’t be modified 2015 State Conference ©MDE - Office of Child Nutrition 14

 • We will also change line numbers from 3 digit numbers to 4 • We will also change line numbers from 3 digit numbers to 4 digit numbers. • This will allow the order guide to be grouped into like items: i. e. beef will be 1000 – 1050, etc. • We will also change your ID numbers in the system to match MAGIC numbers. This won’t really affect you. 2015 State Conference ©MDE - Office of Child Nutrition 15

PRODUCE FOR SY 2016 • Produce for SY 2016: Regions 3 -5 Merchants; Regions PRODUCE FOR SY 2016 • Produce for SY 2016: Regions 3 -5 Merchants; Regions 6 & 7 Gulf Coast Produce. • New items Apple Snack Pack (1/2 cup) and Apple and Grape Snack Pack (1/2 cup). (See table at Food Show) • Deletions: Whole Yellow Onions, Whole Head Lettuce and Sweet Potato Sticks. • Harvest of the Month – a locally grown product will be available each month. 2015 State Conference ©MDE - Office of Child Nutrition 16

Produce 2016 Continued • Even though we haven’t rolled out the new system, it Produce 2016 Continued • Even though we haven’t rolled out the new system, it is still important to key in produce 7 days in advance. This will help you get better products by allowing distributor to order based on your orders to them. • Distributors are required now to get all precuts to you with a minimum of 5 schools days shelf-life; bagged apples 10 days 2015 State Conference ©MDE - Office of Child Nutrition 17

Receiving • Your staff should never accept out-of-date, damaged or otherwise “distressed” products. They Receiving • Your staff should never accept out-of-date, damaged or otherwise “distressed” products. They should be returned and the information noted on invoice. Distributors are required by their contract to return products within 24 hours. 2015 State Conference ©MDE - Office of Child Nutrition 18

USDA Donated Foods • Bad news about Turkey Products. • Donna is working on USDA Donated Foods • Bad news about Turkey Products. • Donna is working on orders to replace those cancelled products based on surveys mailed earlier. • USDA continues to update the NSLP fact sheets. They are available on USDA Food and Nutrition Website • Fully using your commodities will allow you to better afford some of the great new value-added products we’ve added this year. 2015 State Conference ©MDE - Office of Child Nutrition 19

USDA DOD Fresh • We have a large number of locally grown products that USDA DOD Fresh • We have a large number of locally grown products that will be shipped to you this year based on your responses to surveys this spring. • FFAVORS program. People are continuing to leave large balances in this account. This is an excellent way to get great products using entitlement. • At the food show you’ll see some excellent value-added precuts that being planned for shipment during the 2016 SY. 2015 State Conference ©MDE - Office of Child Nutrition 20

SHORTAGES FOR SY 2015 • Eggs: omletes, scrambled egg mix, egg patty have had SHORTAGES FOR SY 2015 • Eggs: omletes, scrambled egg mix, egg patty have had a large increase and may be in short supply for the fall anyway. • We have moved from hard boiled eggs and liquid eggs back to whole fresh eggs (Item 115) • No distributors got quotes for whole turkeys or turkey roasts. I have asked them to try to buy up through the fall as they are able to find any. The price will be much higher and we don’t know how much will be available. We have listed them as out of stock until later in the year when we can determine availability. 2015 State Conference ©MDE - Office of Child Nutrition 21

Chicken Products • #10: 8 -piece cut up. Comes packed 4 packs of 24 Chicken Products • #10: 8 -piece cut up. Comes packed 4 packs of 24 pieces each. Is IQF and Ice-Glazed, Uncooked. • #11: Mandarin Orange Chicken – WG breading, testing very well with students • #12: Boneless Buffalo Wings – spicy WG breaded chunks. Fully Cooked • #558: Bone-in hot wings. Very good, pricey. Fully Cooked 2015 State Conference ©MDE - Office of Child Nutrition 22

 • Meatballs, Fully Cooked: Five of these provide a 2 m/ma serving. We • Meatballs, Fully Cooked: Five of these provide a 2 m/ma serving. We found for elementary you could put 4 on a hot dog bun with ½ ounce Mozz and get the 2 m/ma. Allow staff time to learn the best way to serve in order to make sure they are giving the right proportions. 2015 State Conference ©MDE - Office of Child Nutrition 23

Pizza Products Individual Deep Dish This is an individual cheese pizza that Provides 2 Pizza Products Individual Deep Dish This is an individual cheese pizza that Provides 2 m/ma and 2 grains (WG). Because both brand had problems with toppings we went with just cheese. Toppings can be added as desired. Breakfast Boat This is a very tasty breakfast item. Bacon, Cheese and White Cheddar Sauce. 1 m/am and 1. 5 grains (WG) 2015 State Conference ©MDE - Office of Child Nutrition 24

Edibowls This is a edible baked, WG flour, taco shell that can be used Edibowls This is a edible baked, WG flour, taco shell that can be used for taco salads and other things. It is 2. 25 grain servings and comes packed 144 count. It is whole-grain rich. 2015 State Conference ©MDE - Office of Child Nutrition 25

Juice and Frozen Juice Fruit-Flavored Veg. Juice This provides ½ cup red/orange vegetable. Remember Juice and Frozen Juice Fruit-Flavored Veg. Juice This provides ½ cup red/orange vegetable. Remember that only half of offerings may be in the form of juice. Serving it at breakfast on 4 days allows you to count hash browns as a vegetable serving. Bagged Slushes Comes dry then freeze before serving. ½ cup fruit – Smart Snack compatible. 2015 State Conference ©MDE - Office of Child Nutrition 26

Snack Items Kellogg Bagged Cereals and WG Fudge Pop Tart replaces cinnamon, bagged cereals Snack Items Kellogg Bagged Cereals and WG Fudge Pop Tart replaces cinnamon, bagged cereals can be used for breakfast, snacks, with parfaits, etc. All are whole-grain rich and equal 1 grain serving. 2015 State Conference ©MDE - Office of Child Nutrition 27

Chipotle Pepper Light Mayonnaise 12 -gram portion control – will be great on Chicken Chipotle Pepper Light Mayonnaise 12 -gram portion control – will be great on Chicken sandwiches and hamburgers Alfredo Sauce These come in boilable bags (6/5 lb) and 1. 83 ounces of sauce = 1 m/ma. Can be served with USDA chicken strips for a lost-cost entrée. 2015 State Conference ©MDE - Office of Child Nutrition 28

WHOLE-GRAIN WAIVER • Effective for SY 2016. Must have an approved waiver in order WHOLE-GRAIN WAIVER • Effective for SY 2016. Must have an approved waiver in order purchase the non-whole grain items on the bid 295 82 94 95 207 61 580 579 2015 State Conference Elbow Macaroni Sugar Cookie Chocolate Chip Cookie Oatmeal Raisin Cookie Enriched Saltine Enriched Flour Tortilla Sweet Yeast Roll, two grain Enriched Biscuit, two-grain ©MDE - Office of Child Nutrition 29

USDA Nondiscrimination Statement “The U. S. Department of Agriculture (USDA) prohibits discrimination against its USDA Nondiscrimination Statement “The U. S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities. ) 2015 State Conference ©MDE - Office of Child Nutrition 30

If you wish to file a Civil Rights program complaint of discrimination, complete the If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http: //www. ascr. usda. gov/complaint_filing_cust. html, or at any USDA office, or call (866) 632 -9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U. S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S. W. , Washington, D. C. 20250 -9410, by fax (202) 690 -7442 or email at program. [email protected] gov. 2015 State Conference ©MDE - Office of Child Nutrition 31

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877 -8339; or (800) 845 -6136 (in Spanish). USDA is an equal opportunity provider and employer. ” 2015 State Conference ©MDE - Office of Child Nutrition 32

Questions? 2015 State Conference ©MDE - Office of Child Nutrition 33 Questions? 2015 State Conference ©MDE - Office of Child Nutrition 33

GOODBYE 2015 State Conference ©MDE - Office of Child Nutrition 34 GOODBYE 2015 State Conference ©MDE - Office of Child Nutrition 34