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20 10 SPRING FCAT Reading, Mathematics, and Science Training 20 10 SPRING FCAT Reading, Mathematics, and Science Training

Reading, Mathematics, & Science Daily Test Administration Schedule Training Packet 2 -3 2 Reading, Mathematics, & Science Daily Test Administration Schedule Training Packet 2 -3 2

Reading, Mathematics, & Science Daily Test Administration Schedule Training Packet 2 -4 (continued) 3 Reading, Mathematics, & Science Daily Test Administration Schedule Training Packet 2 -4 (continued) 3

VI and HHIP Extended Schedule The Florida Department of Education has approved an expanded VI and HHIP Extended Schedule The Florida Department of Education has approved an expanded testing window as noted below: ü Spring 2010 FCAT Reading, Mathematics, and Science extended testing window only for Visually Impaired (VI)and Hospital/Homebound Program (HHIP) students is March 2 -19, 2010. 4

What’s New for the 2010 FCAT • Session 4 of Grades 3 and 4 What’s New for the 2010 FCAT • Session 4 of Grades 3 and 4 Mathematics contains items that require a ruler. ü Rulers should not be distributed for Session 3. ü Rulers will be provided on perforated sheets with other test materials. ü Grades 3 and 4 Calibration schools will not receive rulers as they are not required for their version of the test. Do not cut the edges of the ruler! TAM 6 5

What’s New for the 2010 FCAT (continued) • Grade 4 Mathematics tests now contain What’s New for the 2010 FCAT (continued) • Grade 4 Mathematics tests now contain gridded-response items. ü Time allotted has changed from 60 minutes to 70 minutes per session. • Grade 5 Mathematics tests now include a Grade 5 Mathematics Reference Sheet as a perforated page inside the test and answer book. • Performance task items have been removed from all FCAT Science tests. TAM 1; 6; 7 -8 6

Students to be Tested • Reading and Mathematics: Grades 3– 10 • Science: Grades Students to be Tested • Reading and Mathematics: Grades 3– 10 • Science: Grades 5, 8, and 11 • RETAKE Tests in Reading and Mathematics: ü Grades 11–Adult students who have NOT passed the FCAT graduation test in Reading and/or Mathematics ü Retained Grade 10 students with ANY Grade 10 FCAT Reading and/or Mathematics score on file ü Certificate of Completion students ü Students in the SECOND or THIRD year of the Three-Year Graduation Program TAM 1 -3; Training Packet 18 -19; 25 7

Students to be Tested: Other Programs (continued) District Code School Code Participation Status Registration/Reports Students to be Tested: Other Programs (continued) District Code School Code Participation Status Registration/Reports Connections Academy 71 7078 MUST Connections Academy Florida Virtual Academy 50 7079 MUST Florida Virtual Academy Home Education (FHEP) 13 9998 MAY Home Education Office Mc. Kay Scholarship 13 3518 Private-MAY ESE Office Program Florida K-8 Virtual School Continuity Program Public-MUST Corporate Tax Scholarship (CTC) 97 9999 MAY Registration- Region Center Report- FLDOE Miami-Dade Online Academy 13 7001 MUST Miami-Dade Online Academy Merrick Hospital/Homebound (HHIP)* 13 9732 MUST Merrick HHIP *District program not in the Test Administration Manual. TAM 3 -4; Training Packet 11 -17 8

Students to be Tested (continued) • All Exceptional Student Education (ESE) students in the Students to be Tested (continued) • All Exceptional Student Education (ESE) students in the tested grade levels should participate in FCAT unless their IEP indicates an alternate assessment. • All English Language Learners (ELLs) students in the tested grade levels should participate in FCAT. Note: Displaced students from Haiti enrolled at schools AFTER January 12, 2010 may be exempted from participation in FCAT. Please refer to Weekly Briefing #7406 and the Technical Assistance Paper provided to principals on February 12. TAM 4 -5 9

Accommodations Students with Disabilities • Accommodations stated in the student’s current IEP or 504 Accommodations Students with Disabilities • Accommodations stated in the student’s current IEP or 504 plan § Presentation § Responding § Scheduling § Setting § Assistive Devices • Emergency 504 Plan § Contact Mary Paz, ESE at 305 -995 -2799 TAM 5; 11; 287 -293 10

Accommodations (continued) English Language Learners (ELLs) • Students who are currently receiving services in Accommodations (continued) English Language Learners (ELLs) • Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: ü Flexible Setting ü Flexible Scheduling ü Additional Time ü Assistance in Heritage Language ü Approved Dictionary • ELL students in levels 1 -4 only. TAM 5; 11 -12; 288; 293 -294; Training Packet 8 -10 11

Test Accommodations Field in ISIS • Verify that all students requiring special format test Test Accommodations Field in ISIS • Verify that all students requiring special format test materials have the proper test accommodation documented in the District’s Integrated Student Information System (ISIS). ü Test Accommodations field on the Additional ESE Information screen in ISIS. • Please refer to Weekly Briefing #6318. Note: Verify receipt of the Large Print (LP), Braille (BR) and One Item-Per-Page (OIPP) materials for all students who require them as soon as materials are delivered. 12

Accommodation Highlights • Work with ESE and ESOL teachers to determine appropriate accommodations for Accommodation Highlights • Work with ESE and ESOL teachers to determine appropriate accommodations for each student. • IF included in the IEP, 504 Plan, or LEP Plan– extended time must be allowed. ü A student with the accommodation of extra time must complete one session before continuing to the next session. • Accommodations may not alter what is being tested. ü For example, reading passages may NEVER be read to students taking the Reading test. TAM viii-ix; 288; 290 13

Test Administration and Security Procedures State and District Requirements • Standards, Guidelines, and Procedures Test Administration and Security Procedures State and District Requirements • Standards, Guidelines, and Procedures for Test Administration and Test Security available at http: //oada. dadeschools. net /Test. Chair. Info/Info. For. Test. C hair. asp • Adopted by School Board • General Guidelines • Florida Test Security Statute and Rule • School Procedural Checklist TAM 295 -298; 301; Training Packet 19 -21; 26; 28 -32 14

Prohibited Activities: Florida Statute and State Board Education Rule • Reading the passages, test Prohibited Activities: Florida Statute and State Board Education Rule • Reading the passages, test items, or performance tasks. • Revealing the passages, test items, or performance tasks. • Copying the passages, test items, or performance tasks. • Explaining or reading test items or passages for students. • Changing or otherwise interfering with student responses to test items. • Causing achievement of schools to be inaccurately measured or reported. • Copying or reading student responses. TAM 16; 295 -298; Training Packet 28 -32 15

Prohibited Activities (continued) • Allowing students to handle secure materials before or after test Prohibited Activities (continued) • Allowing students to handle secure materials before or after test administration. • Leaving secure materials unattended. • Leaving secure materials in classrooms or taking them out of the building overnight. • Administering the FCAT to family members. TAM 16; 295 -298; Training Packet 28 -32 16

Prohibited Activities: Electronic Devices • Possession of any electronic device that reproduces, transmits, calculates, Prohibited Activities: Electronic Devices • Possession of any electronic device that reproduces, transmits, calculates, or records IS cause for invalidation. ü “Possession” is defined as “within arm’s reach, ” even if the electronic device is not visible. ü Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing. • Test administrators and proctors should also turnoff their electronic devices during testing. TAM viii; 21; 26; Training Packet 5 -7; 28 -32 17

General Security Guidelines Do • Provide secure storage • Restrict access ü 3 or General Security Guidelines Do • Provide secure storage • Restrict access ü 3 or fewer keys • Handle secure materials, including affixing of labels in a limited-access area • Maintain documentation ü Chain of custody ü Book assignment to students • Train test administrators and proctors • Monitor students during lunch break or extended breaks TAM 16; 18; 30; Training Packet 21 -22; 28 -32 Do Not • Allow unauthorized access to materials or content • Open secure materials prior to date allowed • Allow untrained or uncertified staff to test students • Coach or provide assistance during test administration • View, review, copy, or debrief test content 18

Reporting Irregularities • All school staff are professionally responsible for ensuring appropriate administration procedures Reporting Irregularities • All school staff are professionally responsible for ensuring appropriate administration procedures and reporting any irregularities. • Reporting procedures ü Specified in Standards, Guidelines, and Procedures for Test Administration and Test Security § Test Chairperson/Principal § Student Assessment and Educational Testing § Region Center and/or appropriate District administrative office § Appropriate investigative unit, if applicable TAM 17 -18; 295 -298; Training Packet 28 -32 19

Reporting Irregularities (continued) • School personnel must be prepared to provide documentation and information Reporting Irregularities (continued) • School personnel must be prepared to provide documentation and information in support of subsequent investigations of an incident. ü Testing conditions and test security protocol ü Testing location of students, including a list of students who tested at the same location and their seating assignment ü Academic history of students ü Resolution of the incident ü Steps implemented to avoid future losses or security breaches TAM 17 -18; 295 -298; Training Packet 28 -32 20

Other Incidents • Missing materials from shipment ü Inform SAET immediately • Scoring irregularities Other Incidents • Missing materials from shipment ü Inform SAET immediately • Scoring irregularities identified during state or vendor scanning, scoring, and auditing procedures ü PIM reporting on notification • Materials listed in state/vendor “Missing Materials Report” ü Conduct thorough search ü Return materials and/or provide documentation, as directed ü Provide detailed report TAM 17 -18; 295 -298 21

Planning for the Test Administration • Identify a secure locked room to store test Planning for the Test Administration • Identify a secure locked room to store test materials. • Verify counts of shrink-wrap packets against packing slip. • Report missing materials immediately. ü Request additional test materials, if necessary. ü You may open shrink-wrapped packets of secure test materials 5 days before the first day of testing. • Maintain a record of security numbers of secure test materials. ü Administration Record/Security Checklist • Verify student information on the Pre. ID Roster. ü Create student lists ü Check attendance daily (new entries and withdrawals) • Train test administrators and proctors. • Assign a four-digit “Test Group Code” to each testing session. • Review Test Invalidation Policies and Procedures. TAM 19; 230 -233; Training Packet 22 -23 22

Location of Security Numbers TAM 13 -14; 18 -20 The Security Number will appear Location of Security Numbers TAM 13 -14; 18 -20 The Security Number will appear in these spaces. 23

Administration Record/Security Checklist Pre-populated version of the form in Excel format. It has been Administration Record/Security Checklist Pre-populated version of the form in Excel format. It has been sent to the school assessment coordinator via email. TAM 20; 305 24

Administration Record/Security Checklist (continued) • Security numbers are nine-digit numbers followed by a check Administration Record/Security Checklist (continued) • Security numbers are nine-digit numbers followed by a check digit. • Written documentation of the number ranges must be maintained at all times during distribution and return of materials. ü Pre-populated Administration Record/Security checklist in Excel format is provided with a list of security numbers for all secure documents assigned to each school. (It will be sent via email. ) § Either the pre-populated checklist, a blank paper copy of the checklist, or a school-developed comprehensive list of security numbers may be used. ü Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing. ü Security numbers of secure materials not already listed MUST be added to the record with the names of the students to whom the test materials are assigned. TAM 18 -20; 305 25

Preidentified Student Labels • The student information generated by the vendor is based on Preidentified Student Labels • The student information generated by the vendor is based on students enrolled at your school as of January 15, 2010. • Verify the information on the Pre. ID Roster against the school’s student information database. • Verify that students are still enrolled and will be tested. • The Pre. ID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student. ü Only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX 7884 X) are printed on the Pre. ID labels. ü You are NOT required to grid the missing numbers of a SSN. • Always use the Florida ID number, not the District’s student ID number when verifying student’s information or when hand-gridding an answer document. TAM 12 -14; Training Packet 22 26

Preidentified Student Labels (continued) Grades 3 -10 Reading and Mathematics, and Grades 5, 8, Preidentified Student Labels (continued) Grades 3 -10 Reading and Mathematics, and Grades 5, 8, and 11 Science • Five elements MUST be correct on a student Pre. ID label: ü Student name ü Student Florida ID number ü District number ü School number ü Grade level RETAKE • Four elements MUST be correct on a student Pre. ID label: ü ü Student name Student Florida ID number District number School number If any of the critical fields noted above are INCORRECT, do NOT use the Pre. ID label. TAM 12 -14; Training Packet 22 27

Sample Preidentified Student Label • Affix the label in the box in the lower Sample Preidentified Student Label • Affix the label in the box in the lower left corner of the student grid sheet. • Do not remove labels once they have been affixed. • Do not place a label over another label. TAM 12 -14; Training Packet 22 28

Sample Student Grid Sheet Registration Mark Student Information (must be completed by the student) Sample Student Grid Sheet Registration Mark Student Information (must be completed by the student) Grade Level/ Content Assessed Form Code Security Number Area Student Demographic Information Student Label Area Timing Tracks School Use Only DNS and UNDO bubbles Registration Mark TAM 9 -12; 15 29

Large Print (LP), Braille (BR) and One-Item-Per-Page (OIPP) Instructions for Completing Student Grid Sheets Large Print (LP), Braille (BR) and One-Item-Per-Page (OIPP) Instructions for Completing Student Grid Sheets IMPORTANT DISTINCTION: • For LP users, the student grid sheet on the front cover of the large print answer document must be completed. • For BR and OIPP users, the student grid sheet of the regular print answer document must be completed and included in a separate return envelope for each student. Complete each student’s grid sheet in one of the following ways: ü Affix the student’s verified Pre. ID label in the lower left corner of the grid sheet in the box that reads Place STUDENT LABEL here. ü If the student does not have a label, grid the student information with a No. 2 pencil. For information about gridding non-preidentified documents, refer to the Script for Gridding a Non-Preidentified Student Grid Sheet on pages 224 -225 of the manual. TAM 276 -277 30

Provisions for Testing to Consider • Speak with school administrators to determine schoolwide plan Provisions for Testing to Consider • Speak with school administrators to determine schoolwide plan to address: ü ü ü Parent notifications Electronic devices Test Script options Lunch schedules Late arrivals Make-up testing TAM 5 -7 31

Materials Allowed During Testing Mathematics Reference Sheet Ruler Science Reference Sheet/ Periodic Table NO Materials Allowed During Testing Mathematics Reference Sheet Ruler Science Reference Sheet/ Periodic Table NO NO YES* N/A 4 NO NO YES* N/A 5 NO YES NO NO 6 NO YES NO N/A 7 YES NO N/A 8 YES NO YES 9 YES NO N/A 10 YES NO N/A 11 YES N/A NO YES RETAKE YES NO N/A Grade Level 3 TAM 27 -28 FCAT Calculator * Grades 3 & 4 Calibration Schools do not require a ruler 32

Elementary School Document Configuration GRADE DOCUMENT TITLE ITEM TYPE* MC Mathematics Test Book Mathematics Elementary School Document Configuration GRADE DOCUMENT TITLE ITEM TYPE* MC Mathematics Test Book Mathematics Answer Book Mathematics Test and Answer Book Science Test and Answer Book Grade 5 Reading Test Book Reading Answer Folder Grade 4 Mathematics Test and Answer Book SR & ER Reading Test and Answer Book Grade 3 Reading Test and Answer Book GR *MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Response TAM 7 -8 33

Middle School Document Configuration GRADE DOCUMENT TITLE ITEM TYPE* MC GR Grade 6 Reading Middle School Document Configuration GRADE DOCUMENT TITLE ITEM TYPE* MC GR Grade 6 Reading & Mathematics Test Book Reading & Mathematics Answer Book A Reading & Mathematics Calibration Answer Book B Grade 7 Reading & Mathematics Test Book Reading & Mathematics Answer Book A Reading & Mathematics Calibration Answer Book B Reading & Mathematics Test Book Reading Answer Book Mathematics Answer Book A Mathematics Calibration Answer Book B Science Test Book Science Answer Book Grade 8 SR & ER *MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Response TAM 7 -8 34

High School Document Configuration GRADE DOCUMENT TITLE ITEM TYPE* MC GR Reading & Mathematics High School Document Configuration GRADE DOCUMENT TITLE ITEM TYPE* MC GR Reading & Mathematics Test Book Reading & Mathematics Answer Book Grade 10 Reading & Mathematics Test Book Reading Answer Book Mathematics Answer Book A Mathematics Calibration Answer Book B Grade 11 Science Test Book Science Answer Book Reading Retake Test and Answer Book Mathematics Retake Test and Answer Book Grade 9 Retake SR & ER *MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Response TAM 7 -8 35

LP, BR, and OIPP Record Student Responses • Students using large print materials will LP, BR, and OIPP Record Student Responses • Students using large print materials will record their responses directly in the large print answer book or large print test and answer book. ü If a student provides verbal or signed responses, the test administrator MUST record the student’s responses directly in the large print book. ü Do not use a regular print answer document. • Students who use Braille materials will record their responses on Braille paper. ü Contractor will transcribe the student’s responses from the Braille paper into the regular print answer book or test and answer book. ü If a student provides verbal or signed responses, the test administrator MUST record the student’s responses in the regular print document. • Students who use OIPP materials will record their responses in the OIPP test and answer book. ü School/district staff MUST transcribe the student’s responses from the OIPP book into the regular print answer book or test and answer book. If a student is using multiple learning media (e. g. , a student uses Braille materials and records his or her responses in a large print answer document), make sure that ALL of the student’s responses are in ONE answer document type. TAM 259; 282 36

Testing Location Considerations • • Use classrooms whenever possible. Make sure that each room Testing Location Considerations • • Use classrooms whenever possible. Make sure that each room is free of distractions and has ü Comfortable seating ü Good lighting ü Sufficient workspace ü Adequate ventilation and free of distractions • • Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible. Make sure that: ü students are not facing each other when seated at tables. ü students are not in seating (stadium or staggered) that allows them to easily view other students’ answers. ü there is at least three feet between students. • Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts. TAM 24; 233; Training Packet 28 -32 37

Training Test Administrators and Proctors • ALL personnel involved in the FCAT administration must Training Test Administrators and Proctors • ALL personnel involved in the FCAT administration must receive training prior to the FCAT administration and sign a FCAT Administration and Security Agreement Form. ü All signed forms must be retained at the school site for 1 year following the release of results. • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. ü Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures. • Only instructional certified personnel may serve as test administrators. • Instructional certified personnel AND support staff may serve as proctors. • Test administrators must become familiar with the script before the first day of testing. ü Test script must be read verbatim. TAM 16; 231; 295 -298; 307 -311; Training Packet 28 -32 38

Proctor Duties and Responsibilities • School Personnel may ü Prepare, distribute, and collect materials Proctor Duties and Responsibilities • School Personnel may ü Prepare, distribute, and collect materials under direct supervision of the test administrator ü Complete student grid sheets • Non-school Personnel may ü Assist in monitoring test administration only ü Only be used as an “extra” pair of eyes • MDCPS students may NOT serve as proctors. Students Proctors 1 -30 students Test Administrator* 31 -60 students Test Administrator and 1 Proctor 61 -90 Test Administrator and 2 Proctors *It is recommended that a proctor be assigned to rooms with 30 or fewer students whenever possible. TAM 17; Training Packet 19 -21; 27 39

FCAT Administration and Security Agreement Form TAM 301 40 FCAT Administration and Security Agreement Form TAM 301 40

Supervise Test Administration • During testing, ensure that students: ü clear their desks of Supervise Test Administration • During testing, ensure that students: ü clear their desks of all materials except the appropriate test materials. ü use only No. 2 pencils (mechanical pencils, ink pens, highlighters, crayons, colored pencils, markers, correction fluid, etc. , are NOT permitted). ü do not have books, notes, scratch paper, or electronic devices of any kind even if they do not use them. ü do not talk or make any disturbance. ü work independently. ü work in the correct session and record their answers in the appropriate area. • Do NOT: ü ü ü talk with students about test items. help students with their answers. check through books. return books to students after they have been collected. discuss test items or answers with students even after all test materials have been returned and testing has been completed. TAM 30; Training Packet 28 -32 41

Required Administration Information • Schools must maintain the following information for each testing room: Required Administration Information • Schools must maintain the following information for each testing room: ü Students assigned to the room – Student Name and Florida ID Number ü Attendance Information – Present, Present but Invalidated, Absent, Withdrawn ü Unique Security Number (9 -digit number) of the Secure Document Assigned to Each Student ü Test Group Code (4 -digit number) TAM 24 42

Security Log TAM 25; 303 43 Security Log TAM 25; 303 43

Test Group Code • A test group code is a security measure to identify Test Group Code • A test group code is a security measure to identify groups of students tested together. ü Generate a four-digit numeric code to assign to each testing room. ü Record the test group code in the Administration Record/Security Checklist. ü The scripts for administering the tests include instructions to be read to the students to write the test group codes onto the back of the answer documents. ü Groups with different test group codes may NOT be merged. TAM 24; 249; Training Packet 24 44

Sample DO NOT SCORE (DNS) & UNDO Bubbles Answer Document Containing Two Tests Answer Sample DO NOT SCORE (DNS) & UNDO Bubbles Answer Document Containing Two Tests Answer Document Containing One Test There is one DNS bubble and one UNDO bubble for each test in an answer document. TAM 21 -23 45

Clarification for Score Reporting • Students must take both sessions (session 1 and 2) Clarification for Score Reporting • Students must take both sessions (session 1 and 2) in order to receive a score. ü If a student is absent and unable to make-up one of the two sessions, then you will need to invalidate the answer document. • Only one answer document per student for each subject -area test may be submitted for scoring. ü If a student has to make-up a session, all responses from both sessions must be in the same answer document. ü If a student is using multiple learning media (e. g. , a student uses Braille materials and records his or her response in a large print document), make sure that the student’s complete response is in ONE answer document type. 46

Test Invalidation Policies and Procedures • Purpose of test invalidation is to identify when Test Invalidation Policies and Procedures • Purpose of test invalidation is to identify when the validity of test results has been compromised. Schools may either: ü Invalidate only after discussion between the school assessment coordinator and the test administrator. ü You may contact the district coordinator for guidance. • A test MUST be invalidated if any of the following circumstances occur: ü A student has an electronic device during testing. ü A student is cheating during testing. ü A student is disruptive during testing. Situations involving possession of electronic devices, possible cheating, or disruptive behavior should be investigated and discussed with the school assessment coordinator and site administrator before a final invalidation decision is made. TAM 21 -22 47

Test Invalidation Policies and Procedures (continued) A test MAY be invalidated if any of Test Invalidation Policies and Procedures (continued) A test MAY be invalidated if any of the following circumstances occur: 1. A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time. 2. A student was given an accommodation not allowed on the FCAT. 3. A student was given an accommodation not on the student’s IEP, Section 504 plan, or LEP plan. 4. A student was not given an allowable accommodation listed on the student’s IEP, Section 504 plan, or LEP plan. 5. An error occurs in test administration or procedures that could compromise the validity of the test results (e. g. , students had access to an unauthorized visual aid that gave an unfair advantage). TAM 21 -22 48

Defective Test Books • If a defective test book is identified before testing, give Defective Test Books • If a defective test book is identified before testing, give the student a replacement test book. ü Return defective books with the NOT TO BE SCORED materials • If a student discovers he/she has a defective test book during testing, give the student a replacement test book with the same form code. ü If the same form code book is not available, give the student a book with any form code, and bubble the replacement form code on the student grid sheet. TAM 22 -23 49

Defective Answer Documents (Answer Folder, Answer Book, or Test and Answer Book) The DNS Defective Answer Documents (Answer Folder, Answer Book, or Test and Answer Book) The DNS bubble MUST be gridded if any of the following circumstances occur: 1. The document is defective and USED. 2. A student name, student Florida ID number, district number, school number, OR grade level (except for Retake documents) is INCORRECT on a label affixed to a USED document. 3. A student label has been placed over another student label on a USED document. If any of the above issues happen during testing, give the student a replacement document. When the student completes the session, he/she must, under the supervision of the test administrator, transfer the exact responses from the defective document to the replacement. TAM 22 -23 50

Defective Answer Documents (Answer Folder, Answer Book, or Test and Answer Book) (continued) • Defective Answer Documents (Answer Folder, Answer Book, or Test and Answer Book) (continued) • Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been packaged properly for return with all other NOT TO BE SCORED materials. 1. Preidentified document belongs to a student who has withdrawn before testing begins. 2. Preidentified document belongs to a student who has been absent during the entire testing window. 3. Document is defective and UNUSED. 4. Preidentified information is incorrect and the document is UNUSED. TAM 22 -23 51

Organizing Test Materials for Return • Verify that all distributed secure materials have been Organizing Test Materials for Return • Verify that all distributed secure materials have been returned. • Check for and remove all reference sheets and rulers from test materials (if applicable). • Make copies of and file the following: ü records of required administration information collected by test administrators ü all Security Logs • Verify DNS and UNDO bubbles. • Set aside in a secure location All NOT TO BE SCORED materials. TAM 235; Training Packet 23 -24 52

Organizing Test Materials for Return (continued) • Prepare “TO BE SCORED” materials into the Organizing Test Materials for Return (continued) • Prepare “TO BE SCORED” materials into the following stacks by grade level, if applicable ü Florida K-8 Virtual School Continuity Program TO BE SCORED Documents § Connections Academy (71/7078) § Florida Virtual Academy (50/7079) ü Home Education Program (13/9998) TO BE SCORED Documents ü Mc. Kay Scholarship Program (13/3518) TO BE SCORED Documents ü Corporate Tax Credit Scholarship Program (97/9999) TO BE SCORED Documents ü Miami-Dade Online Academy (13/7001) TO BE SCORED Documents ü Merrick Hospital/Homebound Program (13/9732) TO BE SCORED Documents ü Your School’s TO BE SCORED Documents TAM 235; 237 -244; Training Packet 11 -17 53

Florida Virtual School Continuity Program TO BE SCORED for Return • Florida Virtual School Florida Virtual School Continuity Program TO BE SCORED for Return • Florida Virtual School Continuity Program (formerly Connections Academy and Florida Virtual Academy) ü Materials for these students should be packaged as in previous years, depending on their school of enrollment. ü Place all TO BE SCORED answer documents for Connections Academy (71/7078) and Florida Virtual Academy (50/7079) in the envelope labeled with the corresponding program name and seal it. TAM 240; 244; Training Packet 14 54

Preparing TO BE SCORED for Return • Complete a separate Document Count Form for Preparing TO BE SCORED for Return • Complete a separate Document Count Form for each Program by grade level and document type. ü Verify that you have included all documents from make-up sessions before you complete each form. ü Do not copy blank document count forms. If you need additional forms, contact the Test Distribution Center. • Place each completed Document Count Form on top of the first stack of corresponding TO BE SCORED answer documents, below the paper band. ü Remember to include invalidated documents, if applicable. • Complete and secure Paper Bands. ü Do not use staples, paper clips, or tape to seal the bands. TAM 237 -240 55

Sample Document Count Form TAM 236 56 Sample Document Count Form TAM 236 56

Sample Paper Band TAM 237; 240 57 Sample Paper Band TAM 237; 240 57

Preparing NOT TO BE SCORED for Return • Place all NOT TO BE SCORED Preparing NOT TO BE SCORED for Return • Place all NOT TO BE SCORED materials in boxes. ü Test books (used and unused). ü Unused documents (preidentified and nonpreidentified). ü Defective documents with all DNS bubbles gridded. • No special order is required. TAM 245 58

Calibration Schools • Being selected as a calibration school means that your school's test Calibration Schools • Being selected as a calibration school means that your school's test documents will be used by the vendor to calibrate the scoring of the Spring 2010 FCAT. ü Your school has been selected by the state and the test vendor due to a number of factors, including the demographic make-up of your school and your students' past performance on the FCAT. • Calibration schools must use the BLUE labels only BLUE for the calibration test materials. • Early return schedules for : ü Reading and Mathematics or Science: Friday, March 19, 2010 TAM 241 -242; Training Packet 4; 36 -37 59

Reading, Mathematics, and Science Return Label Reference Chart Materials Included Calibration TO BE SCORED Reading, Mathematics, and Science Return Label Reference Chart Materials Included Calibration TO BE SCORED (Reading and Mathematics or Science) Answer Documents Grade 3 and Retake TO BE SCORED Answer Documents Grades 4 -11 TO BE SCORED Reading, Mathematics and Science Answer Documents NOT TO BE SCORED Materials All Special Format Materials TAM 241 -245; 286 Label Color BLUE PEACH RED YELLOW WHITE 60

District Assessment Coordinator ONLY Box • The original Administration Record / Security Checklist, or District Assessment Coordinator ONLY Box • The original Administration Record / Security Checklist, or school’s developed form with all the required information • The original Security Logs • The original Accounting for All Secure Documents • The original School Procedural Checklist (FM 6927) • No return label, simply write District Assessment Coordinator ONLY Box. TAM 245; Training Packet 4; 34 -35; 38 61

Packaging Diagram (71/7078) (50/7079) Miami Dade Online Academy (13 /7001) Hospital Homebound Program (13/9732) Packaging Diagram (71/7078) (50/7079) Miami Dade Online Academy (13 /7001) Hospital Homebound Program (13/9732) Note: Place invalidated documents with the DNS bubble gridded below the Document Count Form. TAM 244; Training Packet 11 -17; 36 -38 62

Large Print, Braille, and OIPP Return • Prepare one envelope for each student, with Large Print, Braille, and OIPP Return • Prepare one envelope for each student, with a document count form for each subject, to contain: Large Print Braille OIPP §Completed Document Count Form §Large Print Documents §Completed Document Count Form §Braille Final Sheets containing student responses §Braille Test Book §Regular Print Answer Document §Regular Print Test Book §OIPP Test and Answer Book §Regular Print Answer Document §Regular Print Test Book • Verify the completed information on the outside of each student envelope and seal the envelope. • Place all TO BE SCORED and NOT TO BE SCORED materials into the boxes in which they arrived. TAM 283 -286 63

LP, BR, and OIPP Packaging Diagram Refer to page 285 in the test administration LP, BR, and OIPP Packaging Diagram Refer to page 285 in the test administration manual for the Large Print, Braille, and One. Item-Per-Page packaging diagram. TAM 285 64

Return Schedule to Test Distribution Center TO BE SCORED MATERIALS ONLY RETURN DATES BLUE Return Schedule to Test Distribution Center TO BE SCORED MATERIALS ONLY RETURN DATES BLUE - Calibration / Early Returns BLUE - Reading and Mathematics or Science Selected Schools only (Answer documents from make-ups can be returned with the applicable Peach or Red labeled boxes. ) Friday, March 19, 2010 PEACH - Grade 3 and FCAT Retake PEACH - Middle Schools, Senior High Schools, and Alternative Education Centers: RED - Grades 4 – 11 WHITE - Visually Impaired Materials Special Documents (Large Print, Braille, and One-Item-Per-Page) Pack talking calculators separately from Visually Impaired test materials. TAM 241 -245; Training Packet 4; 36 -38 Monday, March 22, 2010 Elementary Schools and K – 8 Centers: Tuesday, Wednesday or Thursday March 23 - 25 , 2010 65

Return Schedule for Adult Centers Only to Test Distribution Center Adult Education Centers must Return Schedule for Adult Centers Only to Test Distribution Center Adult Education Centers must return all FCAT Retake materials, including VI Retake materials and FCAT calculators to TDC. : BOXES RETURN DATE PEACH (Retake) Label PEACH YELLOW Label YELLOW Tuesday, March 16, 2010 District Assessment Coordinator Only Box Training Packet 4; 36 -38 66

Pick-up Schedule Zap Courier Service will pick-up from schools, as follows: BOXES PICK-UP DATES Pick-up Schedule Zap Courier Service will pick-up from schools, as follows: BOXES PICK-UP DATES YELLOW Label YELLOW District Assessment Coordinator Only Box April 5 – April 16, 2010 FCAT calculators remain at the school site, except for Visually Impaired calculators. Training Packet 4; 36 -38 67

Online Comment Forms • Forms located at www. pearsonaccess. com/fl under the Support tab Online Comment Forms • Forms located at www. pearsonaccess. com/fl under the Support tab ü Test Administrator ü School Coordinator • Encourage test administrators to complete the comment form online. TAM 229; 246 68

Reminders for the 2010 FCAT • Schools are required to adhere to the daily Reminders for the 2010 FCAT • Schools are required to adhere to the daily testing schedule, unless a request for a change was made by the district and approved by the FDOE. • Test Administrators are required to use ALL of the allotted time in each test session and should not end a session early. • A student with the accommodation of extra time must complete one session before continuing to the next session. • If a student starts a test and leaves school without finishing (for an appointment, illness, etc. ), he/she will NOT be allowed to complete the test. TAM viii; ix 69

Reminders for the 2010 FCAT (continued) • Arrangements for accommodations for ESE, 504, and Reminders for the 2010 FCAT (continued) • Arrangements for accommodations for ESE, 504, and ELL students must be made in advance. • Only trained, certified teachers may serve as test administrators. • Test administrators and proctors must not be placed in roomfriendly reminders – school wide plan to address electronic devices and lunch schedules • Plan ahead for ESE and ELL accommodations • s with family members. • School-wide plan to appropriately handle: ü Test Script Options TAM viii; Training Packet 21 ü Electronic devices 70

Reminders for the 2010 FCAT (continued) • Students may not have any electronic or Reminders for the 2010 FCAT (continued) • Students may not have any electronic or recording devices at their desks, clipped to their belts, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. ü If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. ü Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures. ü District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT Administration and Security Agreement. TAM viii 71

Training Materials • The vendor’s training materials are available online at: www. pearsonaccess. com/fl Training Materials • The vendor’s training materials are available online at: www. pearsonaccess. com/fl ü Click on the Support Tab • Training materials from today’s training are available online at: http: //oada. dadeschools. net/Test. Chair. Info/Info. For. Test. Chai r. asp 72

Contact Information Student Assessment and Educational Testing Maria C. Bruguera, Director Email: mbruguera@dadeschools. net Contact Information Student Assessment and Educational Testing Maria C. Bruguera, Director Email: [email protected] net or Mara Ugando, Staff Specialist Email: [email protected] net Phone: 305 -995 -7520 Fax: 305 -995 -7522 73